This is a service / maintenance or supply contract in Saratoga Springs, New York. Contact the soliciting agency for additional information.

The scope of services is to include the following, but not limited to: routine HVAC maintenance, controls, gas piping, motors, air balancing and fixtures, and other related services. The successful bidder shall provide and furnish all labor, tools, materials, supplies, equipment, fees, permits, and transportation necessary to complete the work. The term HVAC services, when used in these specifications shall mean the practice, materials and fixtures used in the installation, maintenance, extension, alteration and/or for the removal, repair and or replacement of all piping, fixtures, and boiler appurtenances in connection with any of the following: venting systems, boiler and heating systems within and/or adjacent to any City building. Further, the practice and material used in the installation, maintenance, extension, alteration or removal of refrigeration and air conditioning drainage, liquid waste, sewage and water supply shall be handled in accordance with State regulations. Questions regarding the bid should be directed to Stefanie Richards in writing at stefanie.richards@saratogasprings.org. All bids must be made on the official bid form or an exact copy by reproduction thereof and enclosed is a sealed envelope. No Bidder may withdraw his/her bid within sixty (60) calendar days after the actual date of the opening thereof. A Bidder may withdraw their bid response in writing immediately following this sixty (60) day per New York State Finance Law 163(9)(e). The City reserves the right to reject any and all bids, to waive any and all informalities and the right to disregard all nonconforming, non-responsive or conditional bid documents per New York State Finance Law 163(9)(d). If the contract is awarded, it shall be awarded to the responsive and responsible Bidder(s) submitting the best value bid complying with the conditions and qualifications of the Notice to Bidders and Instructions to Bidders. The Bidder(s) to whom the award is made will receive a "Notice of Award" at the earliest possible date. The City, however, reserves the right to: a. reject any and all bids and to waive any informality in bids received whenever bid packages are submitted incomplete without the required attachments and/or such rejections or waivers are in the City's best interest; b. consider as not responsible any Bidder who does not habitually perform with their own forces at least fifty percent (50%) of the dollar value of the work involved in the contract; c. award the bid, in part, on the Bidder's ability to provide timely technical assistance, part(s) replacement and service for repairs; d. give preference to Minority Women Business Enterprise (MWBE) businesses; and/or e. extend the contract for one (1) year from expiration under the same terms and conditions as long as the extension is agreeable to both the City and the Contractor. f. Award the contract to multiple bidders. Addenda, if any, will be issued only to those persons whose name and address are on record with the City as having obtained a bid packet. Addenda to the bid, when issued, will be on file in the City Clerk's Office at least five (5) days before the bid opening date. If you have obtained a bid packet through the City's web site and would like to be on record for any Addenda please email stefanie.richards@saratoga-springs.org with your name, the name of the bid packet obtained and email address