This is a service / maintenance or supply contract in Fort Morgan, Colorado. Contact the soliciting agency for additional information.

Please review the complete Request for Bids in the related documents section below. Delivery of Bids: All sealed bids must be addressed to: City of Fort Morgan Bid for 2024 On Call HBP Paving Services Attention: Jim Willis, Streets Superintendent - and bear the name of the bidder and their address. If delivering via private courier (such as FedEx, UPS, etc.) to: 110 Main St., Fort Morgan, CO 80701. If mailed via USPS, send to: P.O. Box 100, Fort Morgan, CO 80701. If emailed, send to: cfm.bids@cityoffortmorgan.com. All questions regarding this bid should go to Jim Willis, Streets Superintendent in writing and can be emailed to jim.willis@cityoffortmorgan.com. The cut-off date and time for questions is Tuesday, May 28, 2024 at 9:00 a.m. It is the responsibility of the prospective bidders to contact Jim Willis, Streets Superintendent at (970) 542-3987 to verify receipt of questions. Based upon such inquiry, the City may choose to issue an Addendum. Opening Date: The opening will not be a public bid opening as it will be subject to staff review of costs, options, qualifications, possible short list and/or interviews. Special Requirements: Bids must be properly signed, and any bid addendums acknowledged, by an authorized representative of the company with the legal capacity to bind the company to the contractual agreement. In addition, the authorized representative's signature of the Proposal assures the company's understanding of the City's Procurement Policy. Only Bids properly received will be accepted. Miscellaneous: The City's Procurement Policy is available for review in the Municipal Code, Chapter 4, Article 6, Procurement and Contract Program. The link to this policy can be found on the city's website and in the description above. Contact Person: Jim Willis, Streets Superintendent (970) 542-3987 jim.willis@cityoffortmorgan.com SCOPE 1. In general, the work consists of rotomilling and hauling existing asphalt, stabilizing subgrade and repaving with hot bituminous pavement. The unit pricing shall consist of furnishing all labor, materials, and equipment necessary to complete for various infrastructure projects located throughout the City. In all cases, the City Project Representative will describe the work, location and timing requirements involved. This will involve the City Project Representative providing a listing of the work to be completed through issuance of a Work Order. This listing will include location information such as: addresses and/or site maps indicating the HBP Paving locations. A mutually agreed upon approach will be determined for each job. 4. Intersections and driveways shall be closed only for a minimum amount of time. Prior to initiation of construction, the Contractor shall coordinate driveway closures with property owners with final approval by each City Project Representative. This notification can be verbal or in writing. The Contractor will be responsible for proper backfill and compaction requirements of all excavations using suitable backfill material. The Contractor will be responsible for removal of construction material and debris from each site at the end of each day's activity. 5. Contractor will be responsible for cutting and removing any pavement required during repair jobs. Asphalt shall be saw cut prior to removal. 6. The Contractor will be responsible for proper base preparation and after job completion. The City Representative will inspect the base preparation and final HBP Paving. All work must be inspected by the City Project Representative or his/her designee. 7. It is anticipated that all jobs will not require cut and/or fill for subgrade over 2 feet. 8. The Contractor shall protect all work areas and facilities from surface runoff. All areas and facilities subjected to flooding, regardless of the source of the water, shall be promptly dewatered. 9. It shall be the Contractor's responsibility to verify the actual location and elevation of all underground utilities prior to beginning work. 10. The Contractor shall make efforts to prevent or minimize erosion, sedimentation and dust pollution. 11. The Contractor shall make all efforts to locate irrigation systems and shall use caution to avoid damaging irrigation systems during the course of work. The Contractor may be held responsible for repairs to irrigation systems if City staff determines damages were caused by the negligence and carelessness of the Contractor. C. WORK SCHEDULE 1. Work Orders: This contract is for acquiring services for on-call HBP Paving. When this type of work is required to be performed within the City's right-of-way and on public property, the City will notify the Contractor to discuss the work that needs to be performed. 2. Acceptance: The effective date of the work to be performed will be agreed upon by the City and the Contractor. Should the Contractor decline more than three (3) consecutive work requests, the Contractor may be considered to be in default of the Contract at the City's sole discretion. The City, at its sole discretion, may then elect to terminate the Contract. 3. Notice to Proceed: Initial Notice to Proceed (NTP) will be issued in writing by the City. Both parties shall mutually agree on the number of consecutive calendar days allowed to complete the work requested prior to Contractor's written acceptance of the Work Order. Should the work involve improvements that were not included in the bid, the Contractor shall submit a proposal for the work, and the City shall approve of the proposal prior to work being performed. The Contractor shall perform the work and request a City Representative inspect the work and certify work is completed. 4. Period of Performance: The Period of Performance under this Contract shall commence upon the effective date of initial NTP. All work to be performed under this Contract shall be completed no later than December 31, 2024, or as specified in the individual work order(s); whichever is sooner. 5. Invoices: Following completion of the work, the Contractor shall submit an invoice with the itemized costs of the actual work performed. The itemized costs shall reflect the bid prices submitted. The City will process the invoice for payment upon acceptance of the work performed.