Renovation of a municipal facility in Warren, Ohio. Completed plans call for the renovation of a 2,439-square-foot, two-story above grade municipal facility.

The documents covering the performance of the project, which have been bound into a Project Manual, include the Advertisement for Bids, Instructions to the Bidders, Proposal, Executed Contract, Contract Bond or Bonds, Specifications, General and Federal Supplementary Conditions, Addenda, Plans, Change Orders and Subsidiary Agreements which may be entered into, all of which documents are to be treated as one instrument whether or not set forth at length in the form of contract. All questions regarding specifications should be directed to Phillips|Sekanick Architects, 142 East Market Street, Warren, OH 44481-1121. Phone: 330-395- 9518. Copies of the Contract Documents may be obtained for bidding purposes upon the conditions set forth in the Advertisement for Bids. BIDS - GENERAL INFORMATION A. Bids shall be received prior to the time and date as indicated in the Advertisement for Bids. Bidders shall furnish bids in compliance with the requirements of this Section. B. Bids shall be made upon the forms provided therefore, properly executed and with all items complete. The language of the bid forms shall not be altered. Unauthorized conditions, limitations, or provisions attached to the bid may be cause for rejection of the bid. 1. No telegraphic bid or telegraphic modification of a bid will be considered. No bids received after the time fixed for receipt will be considered. Late bids will be returned to the bidder unopened. 2. Each bid shall be addressed to the Board of the Trumbull County Commissioner and shall be delivered to the county at the address given in the Initiation to Bid on or before the day and hour set for opening of bids. Each bid shall be enclosed in a sealed envelope bearing the following information: a. The Title of the Work b. The Name of the Bidder c. The Date and Hour of the Opening 3. It is the sole responsibility of the bidder to see that his or her bid is received on time. Payment of Prevailing Wage Rates 1. The Contractor shall pay the prevailing wage rates of the Project locality, as issued by the Ohio Department of Commerce, Wage and Hour Bureau to laborers and mechanics performing Work on the Project. 2. The Contractor shall comply with the provisions, duties, obligations, and is subject to the remedies and penalties of ORC Chapter 4115. 3. By executing a Contract, the Contractor certifies that it based its Bid upon the prevailing rates of wages as ascertained by the Ohio Department of Commerce, Wage, and Hour Bureau for the Project as provided in ORC Sections 4115.03 through 4115.14, which are inserted at the end of this Document. The prevailing wage rates are available at the Ohio Department of Commerce's website Use of Domestic Steel 1. The Contractor is required by law to supply domestically produced steel products used for load bearing structural purposes on this project. 2. The A/E, Contractors, and Subcontractors shall comply with the requirements of the Ohio Facilities Construction Commission's policy regarding the specification and use of domestically produced steel products, including furnishing and required certifications. This policy is available on the Commission's website. EXAMINATION OF CONTRACT DOCUMENTS AND PROJECT SITE A. The Bidder shall examine all Contract Documents, including without limitation the Drawings and Specifications for all divisions of Work for the Project, noting particularly all requirements which will affect the Bidders work in any way. B. Failure of a Bidder to be acquainted with the amount and nature of Work required to complete any applicable division of the work, in conformity with all requirements of the Project as a whole, will not be considered as a basis for additional compensation. C. The Bidder shall evaluate the Project Site and related Project Conditions where the Work will be performed, including without limitation the following: 1. The condition, layout, and nature of the Project Site and surrounding area; 2. The availability and cost of labor; 3. The cost of material, supplies and equipment; 4. The cost of temporary utilities required in the bid; 5. The cost of any permit or licenses required by local or regional authority having jurisdiction over the project; 6. The generally prevailing climatic conditions; 7. Conditions bearing upon transportation, disposal, handling, and storage of materials. INTERPRETATION A. If the bidder finds any perceived conflict, error, omission, or discrepancy on or between the Drawings and Specifications, or any of the Contract Documents, the Bidder shall submit a written request to the Architect for an interpretation or clarification. 1. The Bidder shall be responsible for prompt delivery of such request. 2. In order to prevent an extension of the bid opening, Bidders shall submit all requests for interpretation to the Architect no later than end of business May 22, 2024. B. The Architect shall issue an Addendum, no later than 72 hours prior to the bid opening, excluding Saturdays and Sundays and legal holidays, to any and all requests for interpretation of the contract Documents and provide a copy to each person of record holding Drawings and Specifications. 1. The Addenda shall be deemed to have been validly given if the Addenda is issued and mailed or otherwise furnished to each person of record holding Drawings and Specifications, pursuant to Section 153.12 ORC. Bidders are responsible for securing a copy of any and all Addenda. C. Any interpretation of the Contract Documents made by any party other than the Architect, or in any manner other that a written Addendum, shall not be binding and the Bidder shall not rely upon such interpretation. D. The Bidder shall not, at any time after the execution of the Contract, be compensated for a claim alleging insufficient date, incomplete Contract Documents, or incorrectly assumed conditions regarding the nature or character or the Work, if no request for interpretation was made by the bidder prior to the bid opening. 2. PROPOSED EQUALS A. If the Bidder proposes to use an article, device, material, equipment, form of construction, fixture or other item other than those Standards named, the Bidder shall certify that the item is equal in quality, and all aspects of performance and appearance, to the Standards specified. B. In addition, the Bidder shall submit information to the Architect no later than end of business May 21, 2024, which information shall include: 1. The name and a complete description of the proposed Equal, including Drawings, performance and test data, and other information necessary for a complete evaluation. 2. A statement setting forth any changes which the proposed Equal will require in the Project. 3. BID FORM A. Each bid shall be submitted on the Bid Form in a sealed envelope clearly marked as containing a bid, indicating the Project name on the envelope and the Bid Date and Hour of opening. 1. Any change, alteration, or addition in the wording of the Bid From may cause the bid to be rejected as nonresponsive. 2. Unless the Bidder withdraws the bid as provided in Article 4 hereof, the Bidder will be required to comply with all requirements of Contract Documents, regardless of whether the Bidder had actual knowledge of the requirements and regardless of any statement of omission made by the Bidder which might indicate a contrary intention. B. The Bidder shall fill in all relevant blank spaces in the Bid From in ink or by typewriting and not in pencil. 1. The Bidder shall show all bid amounts in both words and figures. In the case of a conflict between words and figures, the amount shown in words shall govern, where such words are not ambiguous. When the Bidder's intention and the meaning of the words are clear, omissions or misspellings of words will not render the words ambiguous. 2. Any alterations or erasure of items filled in on the Bid From shall be initialed by the Bidder. C. When an alternate is listed on the Bid Form, the Bidder shall fill in the applicable blank with an increased or decreased bid amount. The Trumbull County Commissioners reserve the right to accept or reject any or all bids on Alternates, in whole or in part, and in any order. 1. If no change in the bid amount is required, indicate "No Change" or $0 Dollars. 2. A blank entry or an entry of "No Bid", "N/A", or similar entry on any Alternate will cause that bid to be rejected as non-responsive only if that Alternate is selected. 4. REQUIRED SUBMITTALS WITH BID FORM A. The bid may be rejected as nonresponsive if the Bidder fails to submit the following submittals with the Bid Form in a sealed envelope with labeled tabs as noted: 1. (Labeled tab) Bid Form. 2. (Labeled tab) Bid Criteria and Worksheet. 3. (Labeled tab) Alternates Form, if applicable. 4. (Labeled tab) A signed Bond meeting the requirements of Section 153.54 to 153.57 ORC. 5. Power of Attorney of the agent signing for the Surety. 6. (Labeled tab) Non-Collusion Affidavit. The Bidder will be required to submit a Non Collusion Affidavit in the form included in the bid package. This Affidavit shall be executed and dated before the opening of bids and must accompany the proposal. 7. Change Order Pricing Guidelines. 8. Unresolved Findings for Recovery. 9. Letter of Non-Discrimination compliance on Contractor's company letterhead. 10. Contractor's Qualification Statement. 5. BID OPENING A. Sealed bids will be received at the office designated in the Advertisement for Bid until the time stated. B. Bids will be publicly opened and read immediately thereafter. The public opening and reading of bids is for informational purposes only and is not to be construed as an acceptance or rejection of any bid submitted. C. The contents of the bid envelope shall be a public record and open for inspection, upon request, at any time after the bid opening. 3.3 BID OPENING EXTENSION A. If any Addendum is issued within 72 hours prior to the published time for the bid opening, excluding Saturdays, Sundays and legal holidays, the bid opening shall automatically be extended one (1) week, with no further advertising required, pursuant to Section 153.12, ORC. 3.4 BID EVALUATION CRITERIA A. The Trumbull County Commissioners reserve the right to accept or reject any or all bids, in whole or in part, and reserve the right to accept or reject any or all Alternates. 1. The bid of any Bidder who engages in collusive bidding shall be rejected. 2. The Trumbull County Commissioners reserve the right to allow any Bidder a reasonable opportunity to cure a minor irregularity or technical deficiency in a bid, provided the irregularity or deficiency does not affect the bid amount or otherwise give the Bidder a competitive advantage. 3.5 BID EVALUATION PROCEDURE A. The Contractor will be awarded to the lowest and best Bidder as determined in the discretion of the Trumbull County Commissioners. The following procedures shall be followed by the County. 1. The total of the accepted Alternate(s), if any, will be added to the Total Base Bid for the purpose of determining the lowest and best Bidder. 2. If two Bidders submit the same bid amount and both are determined to be responsible, the County reserves the right to select one Bidder by the flip of a coin, which shall be conducted in the presence of both Bidders and shall be final. B. A Bidder for a Contract shall be considered lowest and best if the Bidder's bid responds to the Contract Documents in all material respects and contains no irregularities or deviations from the Contract Documents which would affect the amount of the bid or otherwise give the Bidder a competitive advantage. 6. REJECTION OF BIDS BY THE TRUMBULL COUNTY COMMISSIONERS A. If the lowest and best Bidder is not responsive or responsible, the Trumbull County Commissioners shall reject such bid and notify the Bidder in writing by certified mail of the finding and the reasons for finding that the bidder is not responsive or responsible. B. A Bidder who is notified in accordance with ITB 3.6(A) may object to such Bidder's rejection by filing a written protest which must be received by the County within five (5) days of the notification provided pursuant to ITB 3.6(A). C. Upon receipt of a timely protest, the County shall meet with the protesting Bidder to hear the Bidder's objections. 1. No award of the Contract shall become final until after the County has met with all Bidders who have timely filed protests and the award of the Contract is affirmed by the County. 2. If all protests are rejected at the County's discretion, the award of the Contract shall be affirmed by the Trumbull County Commissioners or all bids shall be rejected. 7. NOTICE OF AWARD A. The Trumbull County Commissioners shall notify the apparent successful Bidder that upon satisfactory compliance with all conditions precedent for Contract execution, within the time specified, the Bidder will be awarded the Contract. B. The Trumbull County Commissioners reserve the right to rescind the award of any Contract, before the execution of said Contract by all parties, without any liability against the Owner 8. BID ESTIMATE A. If the low Bidder is more than 20 percent below the median of all other bids, excluding the price of the low bid, received for a Contract where the estimate is $100,000 or more, and if the low Bidder is more than 25 percent below the median of all other bids, excluding the price of the low bid, received for a Contract where the estimate is less than $100,000, the following procedures shall be followed. B. The Architect conducts an interview with the Bidder, the purpose of which is to determine what, if anything, has been overlooked in the bid, and to analyze the process planned by the Bidder to complete the Work. The Architect shall submit a written summary of the interview to the County. C. The Bidder submits a certified financial statement and a list of recent public contracts which the Bidder has performed to the County. D. The County reviews and approves the Bidder's responsibility pursuant to ITB 3.5(C). 9. The Bidder must file with the bid a Bond, (form in project manual) payable to the Trumbull County Commissions in the form of either: 1. A signed Bond meeting the requirements of Section 153.54(B), ORC, for the amount of the Base Bid plus add Alternates; or 2. A signed Bond in the form of a certified check, cashier's check or letter of credit, as provided in Section 153.54(C), ORC. Any letter of credit shall be revocable only by the Department of Insurance. The amount of the certified check, cashier's check, or letter of credit shall be equal to ten (10%) percent of the Base Bid plus add Alternates. 3. The Bond shall serve as an assurance that the Bidder will, upon acceptance of the bid, comply with all conditions precedent for Contract execution, within the time specified by the County. 4. If the blank line on the Bond form is not filled in, the penal sum will be the full amount of the Base Bid plus add Alternates. If the blank line is filled in, the amount must not be less than the full amount of the Base Bid plus add Alternates, stated in dollars and cents. A percentage is not acceptable, pursuant to Section 153.571, ORC. 5. The Bond must be signed by an authorized agent, with Power of Attorney, from a Surety. The bond must be issued by a Surety authorized by the Department of Insurance to transact business in Ohio. The Owner shall be listed as co-obligees on this Performance Bond. 6. The requirements of Section 3905.41, ORC, may be applicable to require the Bond be countersigned by an Ohio resident agent. The Bidder shall determine the applicability of this provision. 7. Bonds will be returned to all unsuccessful Bidders 60 days after the bid opening. If used, a certified check, cashier's check, or letter of credit will be returned to the successful Bidder upon providing the bond required by Section 153.54(C), ORC. All questions regarding specifications should be directed to Phillips|Sekanick Architects, 142 East Market Street, Warren, OH 44481-1121. Phone: 330-395- 9518.