This is a service / maintenance or supply contract in Robards, Kentucky. Contact the soliciting agency for additional information.

Purchase of the following: Magnesium Hydroxide Slurry for the Water Utility Estimated Annual Quantity: 1,150,000 lbs. Delivery Location: Forrest E. Stokes South Wastewater Treatment Facility 4137 Quinns Landing Road Robards, KY 42452 Questions should be directed to the Purchasing Manager, Susan Bryant, at 270-869-6609. Bidders should submit their sealed bids by customary means, prior to the bid opening time. The Water and Sewer Commission reserves the right to accept or reject any or all bids in whole or in part and to waive informalities and/or technicalities in the bids. Conflicts of interest, gratuities and kickbacks as defined and provided for in K.R.S. 45A.455 are absolutely prohibited. Clarifications and Addenda will be posted electronically. Any explanation desired by an offeror regarding the meaning or interpretation of the solicitation drawings, specifications, etc., shall be requested in writing to the Purchasing Manager, by the date listed on the Bid Form (page 8). Oral explanations or instructions given before the award of the contract shall not be binding. Any information given to a prospective vendor concerning a solicitation shall be furnished to all prospective vendors as an amendment or clarification of the solicitation, if such information is necessary to vendors in submitting offers on the solicitation, or if the lack of such information would be prejudicial to uninformed vendors. Vendors will not be notified individually of clarifications/amendments to the bid. All information pertaining to the bid will be posted electronically. Telegraphic or facsimile offers shall not be considered unless authorized by the solicitation; however, offers may be modified by telegraphic or facsimile notice, if such notice is received prior to the hour and date specified for receipt. Telegraphic or facsimile modifications shall not mention unit prices or total price; but shall only refer to percentage change or numerical change No bids are received other than the late bid The Utility will award the Contract for purchase of Magnesium Hydroxide on the basis of jar tests, in-plant testing, if any, and the unit cost of the Magnesium Hydroxide. The Utility may award the Contract to the Bidder that, in the Utility's opinion, will provide the product that will give the best, economical, finished water quality. Evaluation of material cost shall be made on the amount of Magnesium Hydroxide needed per million gallons of effectively treated water. a. HWU reserves the right to reject any offers and to waive informalities and minor irregularities in offers received. The award of this contract will be contingent upon funds being appropriated for this purchase. b. The bidder, if awarded an order or contract, agrees to protect, defend, and save harmless the Henderson Water and Sewer Commission and the Henderson Water Utility against any demand for the use of any patented materials, process, article, or device, that may enter into the manufacture, construction, or form a part of the work covered by either order or contract and he further agrees to indemnify and save harmless the Henderson Water and Sewer Commission and the Henderson Water Utility from suits or actions of every nature and description brought against it, for on account of any injuries or damages received or sustained by any party or parties, by or form any of the acts of the contractor, his servants, or agents. c. The awarded contract shall agree to offer the prices and the terms and conditions offered herein to any municipality, county or state government; public utility; non-profit hospital; educational institute; special governmental agency; and non-profit corporation performing governmental functions in Western Kentucky area who wish to participate in a cooperative purchase program with Henderson Water Utility. Other agencies will be responsible for entering into separate agreements with the Contract and for all payments thereunder. d. The bidder agrees to hold the proposed pricing for up to 60 days after bid proposal is opened. A written award mailed (or otherwise furnished) to the successful offeror within the time for acceptance specified in the offer shall be deemed to result in a contract without further actions by either party. Question Deadline 05/30/2024 at 12:00 PM CT All questions regarding this bid solicitation should be directed to the Purchasing Manager as per item #3 in the Solicitation Instructions and Conditions. HWU Board Meeting (award): 17 June 2024 Contract effective date: 22 June 2024