REQUEST FOR PROPOSALS FOR AS-NEEDED CHILLER MAINTENANCE Proposals received after the above specified time for opening shall not be considered and shall be returned unopened to the sender. In accordance with Louisiana RS 38:2212., vendors may submit their proposal electronically at the website listed above. Vendors wishing to submit their proposal electronically must first be registered online with Lafayette Consolidated Government as a potential supplier at the website listed above. Vendors submitting proposals electronically are required to provide the same documents as vendors submitting through the mail or by hand delivery. Regardless of the results, the vendor will have 48 hours from opening of the proposals to provide the Lafayette Consolidated Government the original documents. If a proposer fails to provide the original hard copies of the proposal documents within 48 hours of the proposal opening, their proposal shall be considered non-responsive. Each proposal shall be accompanied by a certified check, cashiers check, or bid bond payable to the Lafayette Consolidated Government, the amount of which shall be five percent (5%) of the base bid plus additive alternates. If a bid bond is used, it shall be written by a surety or insurance company currently on the U.S. Department of the Treasury Financial Management Service list of approved bonding companies which is published annually in the Federal Register, or by a Louisiana domiciled insurance company with at least an A-Rating in the latest printing of the A.M. Bests Key Rating Guide to write individual bonds up to ten percent (10%) of policyholders surplus as shown in the A.M. Bests Key Rating Guide, or by an insurance company in good standing licensed to write bid bonds which is either domiciled in Louisiana or owned by Louisiana residents. The bid bond shall be issued by a company licensed to do business in Louisiana. The certified check, cashiers check, or bid bond shall be given as a guarantee that the proposer shall execute the contract, should it be awarded to him, in conformity with the contract documents within ten (10) days. No vendor may withdraw his proposal for at least forty-five (45) days after the time scheduled for the opening of proposals. Each proposal shall follow the instructions listed in the RFP regarding submittal of their proposal. Proposals will be evaluated by the Purchaser based on the evaluation criteria outlined in the Information for Proposers. The Lafayette Consolidated Government reserves the right to reject any and all proposals or any portions thereof, to waive informalities and to select the material that best suits its needs. Proposers shall be licensed for the classification of MECHANICAL. Proposals which have not bid in accordance with the requirements, shall be rejected and shall not be read. Additional information relative to licensing may be obtained from the Louisiana State Licensing Board for Proposers, Baton Rouge, Louisiana. The Lafayette Consolidated Government strongly encourages the participation of DBEs (Disadvantaged Business Enterprise) in all contracts or procurements let by the Lafayette Consolidated Government for goods and services and labor and material. To that end, all proposers and suppliers are encouraged to utilize DBEs business enterprises in the purchase or sub-contracting of materials, supplies, services and labor and material in which disadvantaged business are available. Assistance in identifying said businesses may be obtained by calling 291-8410.
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