This is a service / maintenance or supply contract in Martinsburg, West Virginia. Contact the soliciting agency for additional information.

SUMMARY: Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 5, is issuing this request for information/sources sought notice in order to identify vendors that are interested in and capable of providing contractor services for inspection, testing and maintenance services for 12 kV vacuum switchgear breakers, automatic transfer switches, cable, 480V switchgear breakers, automatic and manual transfer switches, molded case breakers, and 12 kV/480V pad mounted transformers located at the Martinsburg Veteran s Affairs Medical Center. Location: Martinsburg VA Medical Center, 510 Butler Ave, Martinsburg, WV 25405 DESCRIPTION OF WORK: This contract shall be for conducting inspection/ testing operations and preparation of documents. The documents will include the test data, corrective action recommendations (if any) and final report. The contractor shall prepare and provide to the VA 100% complete inspection/ testing documents as further described below. The type of test required for the circuit breakers is a primary injection test. This test will verify the performance of the breaker in comparison to its trip settings. The contractor shall provide competent electrical inspection and testing services utilizing personnel adequately knowledgeable of the procedure. The contractor shall examine the existing conditions and tests to comply with all federal, state, and local requirements. The contractor shall examine the overall inspection/ testing plan, identify clearance/lockouts, make suggestions to minimize disruptions, and provide a schedule for approval with minimum 30 days for VA to plan outages. The contractor will thoroughly survey the existing conditions of the facility and provide all necessary input to provide a superior product to the VA. QUALIFICATIONS OF CONTRACTOR: The contractor shall be qualified to provide InterNational Electrical Testing Association (NETA) testing with each having completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training. The contractor shall have technical training, and track record of working experience in maintenance, inspection, and testing of the Facilities Electrical Power Systems and its components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years. The contractor shall have safety training either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S Electrical, and the NFPA 70E Standard for Electrical Safety in the Workplace. Training certifications shall be submitted to the VA Contracting Officer prior to work. If no training certifications are available, the contractor s Employer shall certify that he/she has met this requirement in writing and submit it to the VA Contracting Officer for approval prior to work. The contractor shall be familiar with, and have ready access to the latest versions of the following references: NFPA 70, National Electrical Code NFPA 70B, Recommended Practice for Electrical Equipment Maintenance NFPA 70E, Standard for Electrical Safety for the Workplace NFPA 110, Standard for Emergency and Standby Power System OSHA Standard 29 CFR 1910, Subparts I & S International Electrical Testing Association, Inc. (NETA) Maintenance and Testing Specifications. Operating/Maintenance manuals, and specifications of the electrical equipment to be maintained and tested. These documents may be obtained from the VHA Medical Center, or the equipment manufacturers. Department of Veterans Affairs VHA Directive 1028 Facility Electrical Power Systems TYPES OF TESTS: Transformers Perform Infra-Red scanning/thermographic survey (IR) testing/survey. Check the tank and associated devices for excessive corrosion or oil leaks. Check the external porcelain for cracks or contamination. Test an oil sample for dissolved gases, dielectric strength, acid, color, water content, power factor, density, and Oxidation inhibitor. Measure winding resistance Measure insulation resistance to ground. Cable connections resistance or IR hot spot testing Breakers Perform IR testing. Direct Injection trip levels and times corresponding to each setting and Inspect, clean, and lubricate per mfg. or NETA recommendations. Measure contact resistance Cable connections resistance or IR hot spot testing. Automatic Transfer Switches (ATSs) Perform IR testing/survey. Measure contact resistance or mV drop (Normal & Alternate) Measure load current (Normal & Alternate) Measure normal voltage. Measure alternate voltage. Measure drop out voltage (Normal & Alternate) Measure pick up voltage & time Verify and measure generator start. Manual Transfer Switches (MTSs) Perform IR testing/survey. Measure contact resistance or mV drop (Normal & Alternate) Measure load current (Normal & Alternate) Measure normal voltage. Measure alternate voltage. Ground System Perform ground resistance test on main grounding electrode/system. Perform point to point resistance tests between main grounding system and all major electrical equipment frames, system neutral and/or derived neutral points. Note that the above Types of Tests are typical and NETA and/or the manufacturer recommendations may include additional tests, checks, or maintenance steps. EQUIPMENT TO BE TESTED: Station Air Switches (12.47 kV) Electrical Substation Building 505 Air Switch #1, Substation West Air Switch #2, Substation East Station ATSs (12.47 kV) Building 522A ATS #1 ATS #2 Station Vacuum Circuit Breakers (12.47 kV) Switchgear Building 503A 1200 A Main Breaker, Circuit 1 1200 A Main Breaker, Circuit 2 1200 A Tie Breaker 1200 A Breaker, Circuit 1, Main Hospital Loop 1200 A Breaker, Circuit 2, Main Hospital Loop 1200 A Breaker, Circuit 1, Chiller Plant Loop 1200 A Breaker, Circuit 2, Chiller Plant Loop 1200 A Breaker, Circuit 1, Out Buildings Loop 1200 A Breaker, Circuit 2, Out Buildings Loop Station Standby Switchgear Breakers (12.47kV) MSGE Building 522 Generator G2A 150 A Breaker Generator G3A 150 A Breaker Generator G4A 150 A Breaker ATS #1 Alt Feed 300 A Breaker ATS #2 Alt Feed 300 A Breaker Main Hospital TSs and associated line and load circuit breakers, Building 500 No. Room Equip No. Type Qty Line Bkrs Generator Qty Load Breakers 1) GA-137A ATS-1 ATS 2 G1 2 2) GA-137A ATS-2 ATS 2 G1 2 3) GA-137A ATS-3 ATS 2 G1 2 4) GA-137A ATS-4 ATS 2 G1 2 5) GA-137A ATS-5 ATS 2 G1 2 6) GA-137A ATS-6 ATS 2 G1 2 7) GA-137A ATS-7 ATS 2 G1 2 8) GA-137A ATS-8 ATS 2 G1 2 9) GA-137A ATS-9 ATS 2 G1 2 10) GA-137A ATS-10 ATS 2 G1 2 11) GE-104 Elevator ATS ATS Note 1 G1 1 12) GE-102 OR Backup MTS MTS Note 2 G1 Note 3 - 13) 4C 4C Wing Norm vs OR Power MTS - G1/G2 Note 3 - 14) 2C-156A OR ATS ATS - G2 - Note 1: See Building Main Equipment for Normal and Alternate feed. Note 2: See Building Main Equipment for Normal feed, do not test Alternate feed breaker Note 3: This TS doesn t auto start generator. ATSs Associated with Site Generators No. Building Location Generator No. Generator Size (KW) Note 2 ATS Quantity 1) 501 CLC G4 300 2 2) 502 Domiciliary& E-pod G3 155 2 3) 504 Water Treatment G14 500 1 4) 207 Dom Cat 5 G6 175 2 5) 320 Boiler Plant also 503 Chiller G13 275 2 6) 307 G7 150 1 7) 217A G9 260 1 8) 217B G10 200 1 9) 306A Contracting G12 200 (208/120) 1 10) 317 Post Theater - (208/120) - 11) 318 Fire Station G11 150 1 12) 513 Tranquility & 516 Serenity G5 340 5 Note 1: See Main Hospital TSs above for Bldg 500 TSs. Note 2: Generators are 480/277 3 phase unless noted otherwise. Transformers No. Designation Location KVA Sec Volt 3ph UON Qty Bkrs 1) A 314 Eng, M&R Shops 112.5 480/277 - 2) B 314 Eng, M&R Shops 300 208/120 11 3) C Well #4 45 240/120 3ph - 4) D 320 Boiler Plant 300 480/277 3 5) DE 519 Warehouse (in front of 308B) 300 480/277 (208/120) 1 (1) 6) E 519 Warehouse (in front of 308B) (Bldgs 308, 328, 330 & 509) 225 208/120 2 7) F 306 MAS Records 112.5 208/120 *3 8) G 217 Fitness Center/PIV 500 208/120 11 9) GH 331 300 208/120 1 10) H 400 Row Between 407B & 409B 500 208/120 5 11) J 317 Post Theater 225 208/120 *2 12) L 300 Row Between 307B & 309B 225 208/120 *2 13) LM 213 Hope Center 500 480/277 2 14) M 200 Row Between 205B & 207B 300 208/120 14 15) N 117 Chapel 150 208/120 1 16) O 21 Baker House 37.5 240/120 1ph - 17) P 19 Main Gate 45 480/240 1ph - 18) Q 334 GAC 300 480/277 2 19) R 504 Water Treatment 300 480/277 6 20) 500A 500 Room GE 103 loading dock 2000 480/277 Note 1 21) 500B 500 Room GE 103 loading dock 2000 480/277 Note 1 22) 501 501 CLC 500 480/277 Note 1 23) 502 502 Domiciliary 500 480/277 Note 1 24) 503 503 Chiller Plant 2000 480/277 Note 1 25) 508 508 Laundry 750 480/277 Note 1 26) T 513 Tranquility 750 480/277 Note 1 27) S 516 Serenity 300 480/277 Note 1 28) U 518 Dental 300 480/277 Note 1 Note 1: See Building Main Equipment below for associated breakers. *: Breaker located in transformer housing Building Main Equipment No. Building Room Type Qty 1) 500 Main Hospital GE-103 MV Air Switch 3 2) GE-102 Switchgear w/A & B side 1 3) GE-102 LV Air Circuit Breakers 31 4) Multiple Molded Case Circuit Breakers 29 5) GE-102 Ground Fault System 1 6) 501 CLC Outside MV Air Switch 1 7) Elect Rm Switchgear 1 8) Elect Rm LV Air Circuit Breakers 2 9) Multiple Molded Case Circuit Breakers 5 10) 502 Domiciliary Outside MV Air Switch 1 11) Elect Rm Switchgear 1 12) Elect Rm LV Insulated Case Circuit Bkr 2 13) Multiple Molded Case Circuit Breakers 5 14) 503 Chiller Outside MV Air Switch 1 15) Elect Rm Switchgear 1 16) Elect Rm LV Insulated Case Circuit Bkr 7 17) Multiple Molded Case Circuit Breakers 10 18) Elect Rm Ground Fault System 1 19) 508 Laundry Outside LV Air Circuit Breaker 1 20) Elect Rm Molded Case Circuit Breakers 7 21) 512 Heroes Health & Wellness Elect Rm Molded Case Circuit Breakers 2 22) 513 Tranquility Outside Air Switch 1 23) Elect Rm Molded Case Circuit Breakers 11 24) 516 Serenity Outside Air Switch 1 25) Elect Rm Molded Case Circuit Breakers 2 26) 518 Dental Outside Air Switch 1 27) Elect Rm Molded Case Circuit Breakers 3 28) Elect Rm Ground Fault System 1 PERIOD OF PERFORMANCE: Contract period of performance is one twelve (12) month base period. SERVICE CONTRACT LABOR STANDARDS: The Service Contract Labor Standards apply to this contract. Contractor will be responsible for compliance with the Service Contract Labor Standards and determining which of its workers are performing on or in connection with the contract and properly segregating their hours for purposes of pay and recordkeeping. The Department of Labor s Wage Determination is provided as an attachment; it specifies the minimum wages and fringe benefits for workers performing on or in connection with this contract. Interested & Capable Responses:A NCO 5 is seeking responses from entities that are interested in this procurement and consider themselves to have the resources, capabilities, and qualifications necessary to provide the services required for the Martinsburg VA Medical Center. Please respond to this RFI/Sources Sought 36C24524Q0558 with your: Business name (including Unique Entity ID (SAM.gov)A A Business type, socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, 8(a), etc.), andA A Person of contact (including telephone number & email address).A A A Capability statement and summary of previous experience providing these types of services for the Veterans Health Administration or other similar facilities.A A Available contract vehicles (GSA FSS, etc.) for use by Department of VA (include applicable NAICS)A Brief Summary of categories of services that your company can/cannot provide.A Certification(s) / Licenses for meeting the local requirements to provide these services at the DC VAMC (if applicable)A Confirmation that your organization has the capability & expertise to meet the performance requirements while complying with applicable limitations in subcontracting by responding to the questions below with your response:A A A Do you intend to self-perform this effort If you are located outside the immediate area, how will you self-perform Or do you intend to subcontract work under this contract If you intend to subcontract work under this contract, how will you ensure compliance with the limitations on subcontracting A Response Instructions:A Responses must be submitted by 10:00 AM (ET) June 11th, 2024. Responses to the information requested above must be submitted via email to Bill Pratt at Billie.Pratt@va.gov. This request for information/sources sought notice is for planning purposes ONLY and does not constitute a solicitation, responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. The results of this market research will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., SDVOSB/SDVOSB set-aside, small business set-aside, full and open competition, etc.).A VA assumes no responsibility for any costs incurred as a result of a vendor s attendance to the Site-Visit nor the preparation of responses submitted as a result of this notice. Bill Pratt Contract Specialist VHA, NCO 5 Billie.Pratt@va.gov Contract Period: Base POP Begin: 07-01-2024 POP End: 06-30-2025 ALL QUESTIONS DUE BACK BY JUNE 24th, 2024 12:00 PM QUOTES ARE DUE BY June 28th, 2024 at 10:00 AM QUESTIONS / QUOTES EMAIL BACK TO Billie.Pratt@va.gov and Trever.Turcotte@va.gov SEE SECTION E.2 for Detailed Quoting Instructions