Renovation of a municipal facility in New Smyrna Beach, Florida. Completed plans call for the renovation of a municipal facility.

The County of Volusia, Facilities is seeking a single, responsive and responsible bidder for the construction of SE Volusia Service Center Window System Replacement located at 124 N. Riverside Dr., New Smyrna Beach, FL 32168. The lowest responsive and responsible bidder shall be responsible for all applicable permitting, labor, materials, equipment, tools, transportation, services, and incidentals necessary to complete all Work required by the specifications and as shown on the drawings. Storefront window replacement to address water intrusion and improve energy conservation. Question Submission Deadline:July 11, 2024, 11:59pm Term: Total contract time: 150 Days Any addenda issued during the bidding process will be available via the County eProcurement Portal. It is the responsibility of all prospective Bidders to check for any addenda prior to the opening of the Bid. ESTIMATED CONSTRUCTION COST: $300,000.00 In accordance with the American Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing a special accommodation to participate in the proceedings, or an interpreter to participate in any proceedings, should contact the county's ADA Coordinator at 386-248-1760 for assistance, at least two business days before any meeting date. Assisted listening system receivers are available for the hearing impaired, and can be obtained from the Deputy Clerk by contacting the county's ADA Coordinator at 386-248-1760. Read the full ADA Notice under The American with Disabilities Act (Title II). Read the County of Volusia Grievance Procedure under The Americans with Disabilities Act (Title II). A. The bidder, by and through the submission of its Bid, agrees that it shall be responsible for having examined the site, the location of all proposed work, and for having satisfied itself from experience or professional advice as to the character and location of the site, the nature of the ground, surface, and subsurface, the water elevations, location of buried utilities, and any other conditions surrounding and affecting the work, any obstructions, the nature of any existing construction, and all other physical characteristics of the job, in order that it may include in the Bid all costs pertaining to the Work and thereby provide for the satisfactory completion thereof, including the removal, relocation or replacement of any objects or obstructions which may be encountered in doing the proposed Work. B. Any records of contours, obstructions, and other subsurface investigations shown on the drawings or included hereinafter were made solely for design purposes for the Work; and the County and its Engineer do not warrant, guarantee, or represent that said data is correct with respect to actual subsurface conditions; therefore, the bidder, by and through the submission of its Bid affirms that it has made, or caused to be made, its own test holes and/or other investigations of such subsurface conditions, and/or that it has otherwise satisfied itself with respect to such conditions; and should the Bidder be awarded the Contract, it agrees that it shall make no claims against the County, County Engineer, or its consultants if, in carrying out the Work, it finds that the actual conditions do not conform to those indicated. C. The bidder, in preparing a Bid, shall take into consideration that Work by other Contractors may be in progress at or near the site during the performance of the Work to which the Bid relates and that it shall be expected, should it be awarded a Contract, to avoid interference with Work done by such other Contractors and to coordinate its Work with other Contractors at the site. D. The bidder shall be responsible for having determined to its satisfaction, prior to the submission of its Bid, the nature and location of the Work, the conformation of the ground, the character and quality of the substrata, the types and quantity of materials to be encountered, the nature of the ground water conditions, the character of equipment and facilities needed preliminary to and during the execution of Work, the general and local conditions and all other matters which can in any way affect the Work under this Contract. The prices established for the Work to be done shall reflect all costs pertaining to the Work. Any claims for extras based on substrata or ground water table conditions will not be allowed. E. Permits. Prior to submission of its Bid, the bidder shall review the section titled Permits of the General Conditions. Thereafter, no further questions or exceptions will be accepted or reviewed by the County and bidders right to submit questions or exceptions will terminate and any questions or exceptions not previously made shall be deemed waived. Oral representations will not be binding on the County. If it becomes necessary for the County to revise or clarify any part of this ITB the solicitation will be updated on the Countys eProcurement Portal by one of the following methods: the posting of answers to questions received or the revision of solicitation language/documentation. It is each bidders responsibility to check the Countys eProcurement Portal for any posted answers and/or solicitation changes. Each bidder shall ensure that they have reviewed all questions & answers and/or changes to this ITB before submitting their proposal. By submitting a response, respondents acknowledge that they have reviewed all posted answers, and/or solicitation changes prior to the posted closing date and time. Answers posted by the County and/or changes made to the solicitation shall become a material part of this solicitation. A Bid bond shall accompany each Bid in an amount not less than five percent (5%) of the Bid amount and shall be valid for a period not less than one hundred twenty (120) days. If a Bid bond is used, the Bidder shall complete and submit the Bid bond form provided in this solicitation. After the County and the successful bidder have executed a written Contract and the successful bidder has recorded an acceptable Payment and Performance Bond or if one hundred twenty (120) days have passed after the date of the formal opening of the Bids and no Contract has been awarded, the Bid security of any Bidder will be returned upon written demand. A Bid may be withdrawn i) prior to Bid opening via the County's eProcurement Portal or ii) after one hundred twenty (120) days from Bid opening. In the second instance ('ii'), this only applies to bidders notified by the County in letter form that their Bid will not be accepted. Bids will be publicly opened at the appointed time and place stated in the advertisement for Bids. No responsibility will be attached to any agent for the premature opening of a Bid not properly addressed and identified. Bidders or their authorized agents are invited to be present. Pursuant to Section 119.071, Florida Statutes, proposals ("responses") and the completed tabulation will be available for inspection within thirty (30) days of response opening or once a recommendation of award has been posted to the County Bids which contain modifications, incomplete, unbalanced, conditional, obscure, or which contain additions not requested, or irregularities of any kind, or which do not comply in every respect with the instructions to bidders and the Contract documents may be rejected at the option of the County. The County does not bind itself to accept the minimum Bid stated herein, but reserves the right to accept any Bid, the County deems to be the lowest responsive and responsible bidder, and which in the judgment of the County will best serve the needs and interests of the County. Award of Contract: The County reserves the right to reject any or all Bids, or any part of any Bid, to waive any informality in any Bid, or to re-advertise for all or part of the Work contemplated. The County reserves the right, prior to award of Contract, to delete from the scope of the project any item or any combination of items the aggregate Bid prices for which do not exceed twenty-five percent (25%) of the total Bid price for the project. If Bids are found to be acceptable by the County, written notice will be given to the lowest responsive and responsible bidder of the acceptance of his/her Bid and the award of a Contract. The County is therefore not bound to accept a proposal based only on lowest price. In addition, the County has the sole discretion and reserves the right to cancel this ITB, to reject any/all Bids, to waive any/all informalities and/or irregularities, or to re-advertise with either the identical or revised technical specifications, if it is deemed to be in the best interest of the County to do so. Nothing prohibits the County from rejecting/re-bidding when responses exceed budget. If a bidder, to whom a Contract is awarded, forfeits his/her Bid security and the award of the Contract is annulled, the County may then award the Contract to the next lowest responsive and responsible bidder or the work may be re-advertised or subcontracted by the County. The Contract will be awarded to the single, lowest responsive and responsible Bidder complying with the applicable conditions of the Contract documents. The Architect/Engineer and County Project Manager will review the Bids to evaluate whether or not the bids conform to the criteria established for a responsible Bid. In determining the lowest responsive and responsible bidder, in addition to those noted in the Contract documents, each Bid submittal will be evaluated for conformance using the following criteria: Bidder conforming in all material respects to the requirements and criteria set forth in the ITB (See Bid Documents Checklist) (Responsive). In general, bidder shall have the capability in all respects to perform fully the Contract requirements and tenacity, perseverance, experience, integrity, reliability, capacity, facilities, equipment and credit which will ensure good-faith performance. The Bid shall be of the greatest benefit to the County of Volusia as it pertains to the following (Responsible): Total cost; A permanent place of business; Ability, capacity, skill and sufficiency of resources (including financial) of the bidder to perform the Contract; Successful contractual and technical experience in similar work to successfully manage the diversity and complexity of items associated with Project. (see Exhibit "A", General Conditions, Section titled Subcontractors); Qualifications of Subcontractors for whom each Bidder plans to use (including those who are to furnish the principal items of material or equipment). Additionally, each Bidder shall produce satisfactory evidence of all Subcontractors he/she proposes to use hold valid state, county, and local licenses or certificates of competency, if required by the project, covering all operations and all areas of political jurisdiction involved in the Work of this Contract (see Exhibit "A", General Conditions section titled Subcontractors); Proportional amount of the Work the bidder intends to perform with its own firm as compared with the portion it intends to subcontract; Qualified performance of the bidder on previous contract, including, but not limited to, the bidder's ability to perform projects within the time specified in the contracts; compliance with laws and ordinances relating to the contract; quality, availability, and adaptability or professional or contractual services to the particular use required; and The ability of the bidder to provide future maintenance and service, if required. The County reserves the right to reject the submittal of a bidder who has previously failed to perform properly or to complete contracts of a similar nature on time; and The ability of any Bidder to obtain a Payment and Performance Bond shall not be regarded as the sole test of such Bidder's competence or responsibility. The bidder to whom a Contract is awarded will be required to execute in two (2) counterparts the prescribed Contract and Payment and Performance Bond, if required, within ten (10) days from the date of notice of award of the bidder's Bid proposal, and deliver the executed Contract to the County.