This is a service / maintenance or supply contract in Charlottesville, Virginia. Contact the soliciting agency for additional information.

Project Description: On-call construction contract for asbestos abatement services on an as needed basis. In the event the Contractor is not licensed by the Commonwealth of Virginia to transport asbestos-containing materials (ACM), the Contractor may subcontract for transportation services to a transporter with a valid Commonwealth of Virginia hazardous waste hauler's license, subject to approval by the City. Contractor shall provide a waste manifest showing the location of the disposal site where materials are taken. Contractor will be required to show evidence that the disposal site is licensed to receive such materials prior to payment of any invoice. Bidder will be subject to a background search for any violations of the Commonwealth of Virginia regulations regarding the handling and disposal of lead or asbestos-containing materials. Evidence of previous violations of Commonwealth of Virginia regulations may result in disqualification. The Contractor shall employ the most cost-effective method of transportation and disposal of asbestos waste. The Contractor shall provide documentation to include quantity/weight, type, location of disposal site, name of transporter, affidavit that both transporter and disposal site are licensed for the type materials being handled, and itemized costs associated with the disposal to the City's representative. Transporter must travel directly to the disposal site with no unauthorized stops. Transporter shall not have any off-site transfers of the waste or allow the waste to be combined or transported with any other off-site asbestos material. Scope of Service: The Contractor is to provide all supervision, equipment, labor and materials necessary to complete the work as described in the specifications/scope of work. Period of Contract: Contract shall be for one year, from July 1, 2024, through June 30, 2025, with the option to renew under the terms of the original agreement for up to five (5) additional one-year terms if agreed upon in writing by both parties. Question Deadline 06/11/2024: All inquiries for information should be submitted in writing to Joe Hoffman, VCA, Buyer II at purchasing@charlottesville.gov. Questions Concerning Contract Terms, Conditions, Specifications. Any information or requests relative to interpretation or clarification of contract documents, terms or conditions, specifications, plans or drawings shall be requested of the Purchasing Agent or Issuing Authority, in writing, sufficiently prior to the date set for opening of bids to allow the Purchasing Agent or Issuing Authority to evaluate and respond to the information or request for interpretation. The request shall be made on a pre-bid question form, one request per form. Electronic submission is preferred. To be given consideration the request must be received more than five (5) working days prior to the date fixed for the submission of bids. Any material change will be submitted to all bidders through issuance of an addendum. No inquiries received by the Purchasing Agent or Issuing Authority within five (5) working days of the date set for the opening of bids, will be given any consideration. Bidders Hand Delivering Bids Can Obtain a Map Showing the City Visitor Parking Location, online. Each bid in excess of $200,000 submitted in response to this IFB shall be accompanied by a bid bond in an amount equal to five percent (5%) of the total monetary amount of the bid (total base bid plus all additive bid items). The bid guarantee may be either (i) a certified or cashier's check made payable to "The City of Charlottesville, Virginia," or (ii) a bid bond made payable to "The City of Charlottesville, Virginia." The bid guarantee shall be for the purpose of promising and guaranteeing that the bidder will not withdraw its bid for a period of ninety (90) days after bid opening. The proceeds of the bid guarantee shall be and remain the sole property of the City, as liquidated damages, should the Contractor fail to execute a contract, provide proof of all required insurance and endorsements, or provide all required payment and performance bonds within five days of the City's issuance of notice of award of the contract. In lieu of a bid bond, a bidder may furnish a certified check or cash escrow in the face amount required for the bond, or, if approved in advance by the city attorney, a bidder may furnish a personal bond, property bond, or a bank or savings institution's letter of credit on certain designated funds in the face amount required for the bid bond. Nothing in this Article shall preclude the General Contractor from requiring each subcontractor to furnish a payment bond with surety thereon in the sum of the full amount of the subcontract conditioned upon the payment to all persons who have and fulfill contracts which are directly with the subcontractor for performing labor or furnishing materials as required by the subcontract. The City further reserves the right to reject any bid if the evidence submitted by, or investigations of, such bidder/offeror fails to satisfy the City that such bidder/offeror is properly qualified to carry out the obligations of the contract and to provide the services and/or furnish the goods contemplated therein.