Site work for a water / sewer project in Amherst, Virginia. Completed plans call for site work for a water / sewer project.

The purpose of this Request for Proposal (RFP) is to solicit sealed proposals from qualified vendors experienced in the supply and installation of hardware and software that together comprise the proposed Advanced Metering Infrastructure (AMI) system. A. The Town is seeking to acquire a vendor to supply and implement an entire AMI system, including meter reading equipment, related software, maintenance, training, technical support and installation for approximately 1,200 residential and commercial water services. The objective of this proposal is to evaluate and select the AMI solution that best meets the functional and business requirements of the Town. In addition, the Town has identified utility preferences for the AMI solution that include but are not limited to the following. These are preferences and not requirements. 1. Current AMI meter. If acoustic leak detection capability is available, capability should already be assembled for if the Town desires to implement at a future date. 2. Customer web portal to display consumption data in addition to other information that may be available. 3. Training of the Town's employees in field maintenance, diagnosis, troubleshooting, and system use and operation and maintenance. 4. Ongoing maintenance, customer service and support. 5. Meter Data Management System to interface with Edmunds Software System. 6. Program management, plan, and project schedule. 7. The AMI system should provide daily metering data. General Instructions: Each offeror must submit one original hard copy, 3 copies and one electronic copy on USB flash drive. Each proposal shall be in writing and received in hard copy by the deadline. Oral proposals, telephone, fax or email will not be accepted. Proposals should be prepared simply and economically, providing a straightforward, concise description of capabilities to satisfy the requirements of the RFP. Emphasis should be placed on completeness and clarity of content. Identification of Bid/proposal Envelope: If a special envelope is not furnished, or if return in the special envelope is not possible, the signed bid/proposal should be returned in a separate envelope or package Deadline for questions Friday, May 31, 2024 Interviews/Presentations (Subject to Change) (If necessary) Week of June 24, 2024 Town Council approval Wednesday, July 10, 2024 The Town reserves the right to request clarification of information submitted and to request additional information of one or more vendors. If any prospective offeror has questions about the specifications or other solicitation documents, the prospective offeror should contact employee whose name appears on the face of the solicitation no later than five working days before the due date. Any revisions to the solicitation will be made only by addendum issued by the requestor. The Town reserves the right to accept or reject any or all proposals, to waive irregularities and technicalities, and to request resubmission or additional information. The Town reserves the right to award the contract to the vendor with a system that is most advantageous to and in the best interest of the Town. The Town shall be the sole judge of the proposal and the resulting negotiated agreement that is in its best interest, and the Town's decision shall be final. Contractor shall commence the Work required by the General Documents on or before a date to be specified in a written Notice to Proceed issued by the Owner and to substantially complete the work within 300 calendar days thereafter (or less, as outlined in the Proposer's submitted project schedule/timeline). Point of Contact: Tracie L. Morgan/Deputy Town Manager Email: tracie.morgan@amherstva.gov Phone: 434-946-7885 Charles Thompson/Maintenance Foreman Email: charles.thompson@amherstva.gov Phone : 434-238-2203