This is a service / maintenance or supply contract in Deland, Florida. Contact the soliciting agency for additional information.

The purpose of this Invitation to Bid (ITB) is to solicit competitive sealed Bids for Contractor(s) to provide and install reflective roadway and parking lot markings for the County of Volusia, Florida. The Master Agreement(s) resulting from this ITB may be used by all Departments on an as-needed basis. There is no guarantee of any minimum expenditure by the County. This work shall include, but is not limited to materials, labor, equipment, traffic control, placement of signs and any construction and application procedures required for the placement of striping/pavement markings. Work shall include temporary and permanent reflective paint, thermoplastic, reflective pavement markings, removal of existing pavement markings through hydro blasting or grinding, and miscellaneous related activities. Pavement cure time may range from fourteen (14) to thirty (30) calendar days, as determined by the County Project Manager. It shall be the Contractor's responsibility to install the correct striping pattern as approved by the County Project Manager. If the Contractor does not install the correct striping pattern, it shall be the Contractor's responsibility to mill and resurface the affected pavement. The Contractor shall be responsible for the cost of the removal and replacement of the correct pattern. Other methods requested to remove the markings shall be considered for approval by the County. If an alternate removal method is approved and the road surface is damaged during this removal process, the Contractor shall be responsible for repairing the road surface to the County's satisfaction at the Contractor's expense. A. General work projects include the replacement of existing pavement markings with paint and/or thermoplastic materials at designated locations throughout the County. Locations may include: signalized intersections, roadway segments, publicly-owned parking lots, public beach access ramps, and public off-beach parking lots. General work projects include restriping of the same patterns of existing pavement legends, symbols, stop bars, and crosswalks. B. New construction projects include layout and striping of new roadway construction in accordance with construction plans provided by the County and may include both temporary pavement markings in paint and subsequent final markings in thermoplastic. C. Special condition projects may provide new markings for placement on top of existing markings. These special conditions and the appropriate modification of existing markings shall be reviewed and approved by the County Project Manager prior to Contractor's installation of final markings. D. Raised Reflective Pavement Markers (RPMs) projects include new installation, replacement of existing, and removal of old RPMs in accordance with construction plans provided by the County. The removal of existing RPMs shall be completed to minimize damage of pavement surface. E. Contractor shall make a substantial effort to keep the job site clean while work is in process and shall have all debris cleaned up at the end of each day's work. Contractor shall remove all work-related debris, equipment and surplus materials from the premises at the completion of work. All construction debris shall be disposed of at an appropriate solid waste facility at no expense to the County. F. The Contractor shall follow all rules and regulations related to appropriate disposal of materials as prescribed by OSHA and the State of Florida Department of Environmental Protection (DEP). Failure to do so, at a minimum, may result in the cancellation of this contract. G. Traffic Control/Maintenance of Traffic - Contractor shall post all necessary traffic control devices for construction, furnish necessary flagmen (IMSA certified), and generally ensure traffic safety and protection of all Work from traffic as mandated by the "Manual on Uniform Traffic Control Devices" (MUTCD) and the FDOT "Roadway and Traffic Design Standards" at all times. All Workers will be required to wear safety vests at all times when working in the right-of-way. Suitable methods will be used by the Contractor to protect the Work from traffic until the new surface will support that traffic without damage. Any damage to the uncured surface will be the responsibility of the Contractor. All traffic control will conform to FDOT Standard Specifications for Road and Bridge Construction, Section 102 MAINTENANCE OF TRAFFIC. Contractor shall submit for approval any proposed lane or road closures. This approval shall be submitted through the County Project Manager for review and approval by the Engineeering & Construction Division. All proposed lane or road closures shall be illustrated and referenced as per the most recent Florida Department of Transportation Roadway and Traffic Design Standards manual and submitted for approval a minimum of fourteen (14) days prior to anticipated start date. High volume temporary traffic control closures shall have variable message signs displaying closure date and time placed seven (7) days prior to start date. High volume thoroughfare roads may be restricted to work from 8:30 a.m. to 4:00 p.m. timeframe or night-preferred. All approved closures shall be announced through the media by the County five (5) days (non-holiday) prior to start date. All lane closures on multi-lane (3 or more) streets, roads, or highways, shall require the use of a fully operational (truck or trailer mounted) electronic flashing arrow panel to safely redirect the motoring public. All lane and road closures shall be implemented to provide immediate, unobstructed access by emergency response persons or vehicles. No work or MOT plan may interfere, obstruct, or compromise the proper functioning of roadside traffic control devices, gutter, storm water inlets, drainage ditches, irrigation equipment or fire hydrants. The Contractor shall be responsible for parking all maintenance and application equipment safely at or near the work site without blocking sight distance of motorists and pedestrians at intersections and driveways (public and private.) H. Upon approval by the County Project Manager, the Contractor may use the public right-of-way when and where adequately available for parking/storing vehicles, equipment and materials. The Contractor shall be responsible for restoring all disturbed areas to its original or better condition immediately following completion of the project and as condition of final payment. I. The Contractor shall be responsible for securing permission to park/store vehicles, equipment and materials on private property prior to beginning any work. Contractor shall supply to the County Project Manager an original letter of consent from the property owner. Damages to private property shall be the sole responsibility of the Contractor. J. The Contractor shall supply a written estimate and complete schedule detailing each phase of the project to the County Project Manager prior to the commencement of any work. The project's schedule shall be provided to the County's Project Manager for review and approval at least seventy-two (72) hours prior to the effective date of the Notice to Proceed and before any work begins. It shall be Contractor's responsibility to communicate to the County's Project Manager any variance of this schedule when it occurs. All scheduling changes are subject to approval by the County's Project Manager and must be provided forty-eight (48) hours prior to the proposed change. All scheduling requests that do not comply with the submittal requirements will not be considered or approved. Requests that are not in compliance with the submittal requirements shall not be justification for contract time extensions. K. Warranty - The Contractor shall fully warrant all materials furnished and/or installed against defect in materials or installation and meet the minimum performance specifications as listed in FDOT's Standard Specifications for Road and Bridge Construction. The Contractor should pay special attention to Section 710-4.3 and 711-4.3 concerning the retroreflectivity. Longitudinal pavement markings are subject to a 180-day observation period under normal traffic. The observation period shall begin with the satisfactory completion and acceptance of the work. The markings shall show no signs of failure due to blistering, excessive cracking, chipping, discoloration, poor adhesion to the pavement, loss of reflectivity or vehicular damage. The retroreflectivity shall meet the initial requirements of 710-4.3 and 711-4.3. The Contractor shall replace, at no cost to the County, any thermoplastic pavement markings that do not perform satisfactorily under traffic during the 180-day observation period. The Contractor shall warrant that all workmanship and all materials furnished under the contract comply fully with the requirements of the specifications for one (1) year after the date the final payment is approved and signed by the County's Project Manager. If at any time within one (1) year after the date the final payment is approved and signed by the County's Project Manager, any unsuitable or defective work should appear which in the opinion of the County is due to inferior materials or workmanship, the Contractor shall take all necessary actions to remedy the defects immediately at no cost to the County. The County will notify the Contractor in writing of the defects and the repairs to be made, and the Contractor will begin repair within a mutually agreed time frame. Contact Information Heidi Ott Purchasing Analyst II 123 West Indiana Avenue DeLand, FL 32720 Email: hott@volusia.org Phone: (386) 626-6626 Ext: 16626 No Pre-solicitaion Conference will be held. The County is looking to promote partnership relationships within the policies and procedures of public procurement. Pursuant toward that end, the successful Respondent shall be awarded an Agreement for an initial three (3) years term with the option for Two (2) subsequent one (1) year renewals.. All renewals will be contingent upon mutual written agreement and, when applicable, approval of County Council. The County of Volusia reserves the right to allow for the clarification of questionable entries and the correction of obvious mistakes. The County reserves the right to waive minor irregularities in Submittals, providing such action is in the best interest of the County. Minor irregularities are defined as those that have no adverse effect on the County's best interests, and will not affect the outcome of the selection process by giving the Respondent an advantage or benefit not enjoyed by other Respondents. Question Deadline 07/17/2024 at 11:59 PM ET Questions and exceptions shall be submitted. Thereafter, no further questions or exceptions will be accepted or reviewed by the County and Respondents' right to submit questions or exceptions will terminate and any questions or exceptions not previously made shall be deemed waived. Oral representations will not be binding on the County. All answers to questions of substance will be publicly published electronically.