This is a service / maintenance or supply contract in Orono, Maine. Contact the soliciting agency for additional information.

Purpose. The University of Maine System, acting through the University of Maine Augusta (University), is seeking proposals to provide labor, equipment and materials pricing for services listed in Article 1.4, which may include construction, for projects less than $50,000.00. This RFP provides instructions for submitting proposals, the specifications of the work, the procedure and criteria by which Respondents may be selected, and the contractual terms which will govern the relationship between the University and the awarded Respondent(s). Respondents should review 1.4 Scope of Work of this RFP to see the full Scope of Services/Products required for the service being requested. It is the University's intent to establish open contracts with Respondents who have the specified experience, qualifications, staff, training, and equipment necessary to perform the work. A single Respondent may receive awards for one or more of the areas listed. A Contract award is not a guarantee of work. Contracts shall cover the actual needs of the University as determined by the Office of Facilities Management. Scope of Work. The University is seeking proposals for services in the areas listed below. Work will be on an as-called basis. The facilities manager or designee responsible for overseeing the service will initiate the call and represent the University accordingly. Both planned and unplanned maintenance work will be covered by the Contract. Services are normally scheduled during regular business hours but may be needed on an emergency basis after hours and on weekends and holidays. Upon request, Contractors may be required to provide materials to perform the work. Contract Term. The initial Contract term shall be for a period of no more than three (3) years commencing upon July 1, 2024, and concluding on June 30, 2027. Quoted pricing for labor, equipment, materials, and material discounts shall be firm for the first year. With mutual written agreement of the parties, the Contract may be extended for up to two (2) additional years. The right is reserved to extend the Contract beyond the Contract Term if this is deemed to be in the best interest of the University. There will be no public opening of proposals (see Confidentiality clause). Respondents are strongly encouraged to submit proposals in advance of the due date to avoid the possibility of missing the due date because of unforeseen circumstances. Respondents assume the risk of the methods of dispatch chosen. The University assumes no responsibility for delays caused by any package or mail delivery service. Postmarking by the due date WILL NOT substitute for receipt of a proposal in Facilities Management. In the event of suspended University operations on the day proposals are due, submissions will be accepted on the next business day the University is open. Respondents may wish to call 207-581-SNOW (7669) to learn if University operations are suspended. Additional time will not be granted to any single Respondent, however, additional time may be granted to all Respondents when the University determines circumstances require it. Proposals submitted must be clearly marked as follows: Name of Respondent Address of Respondent Due Date RFP OFM20-24 On-Call Services for General Facilities & Mechanical Maintenance Trade Letter(s) Award of Contract(s). The University will make the award on a total sum basis to the most responsive and responsible Respondent or Respondents. The University reserves the right to conduct any tests it may deem advisable and to make all evaluations. The University reserves the right to waive minor irregularities. Scholarships, donations, or gifts to the University will not be considered in the evaluation of proposals. The University reserves the right to reject any or all proposals in whole or in part, and is not necessarily bound to accept the lowest cost proposal if that proposal is contrary to the best interests of the University. When there are tie proposals, there shall be a preference for "in-state respondents." When tie proposals are all from instate or out-of-state respondents, the award will be made to the submission that arrives first at the Office of Facilities Management. Should the University determine in its sole discretion that only one Respondent is fully qualified, or that one Respondent is clearly more qualified than any other under consideration, a contract may be awarded to that Respondent without further action. Question Deadline 06/28/2024 at 4:00 PM ET Please direct all inquiries in writing to: Saundra Binette, Capital Contracts Administrator University of Maine System Saundra.binette@maine.edu. Responses to inquiries, if they change or clarify this RFP in a substantial manner, will be posted by addenda through electronically. Response to Questions, due no later than 4:00pm Wednesday, July 3, 2024. Notification of awarded and non-awarded Respondents week of July 22, 2024 The method of Contractor Selection has not been Determined at this time.