County of Carteret, hereinafter called "County", in order to deal with a major storm, disaster, (Tornado, Flood, Hurricane) or other event, will receive professional service proposals for a pre-event contract for Debris Monitoring Services. The County will accept proposals from qualified contractors with experience in disaster management and debris monitoring services and the preparation, response, recovery, and mitigation phases of any emergency situation or disaster. A bid bond in the amount of 5% of the final total bid must accompany a contractor's bid. Failure to provide the bid bond will constitute a nonresponsive proposal which will not be considered. Failure to provide the required performance and payment bonds for contracts over $25,000.00 will result in forfeiture of the 5% bid bond to the County as liquidated damages. The County reserves the option to accept the bid of any of the other bidders within ten (10) days from such default, in which case such acceptance shall have the same effect to such bidder as though they were the original, successful bidder. Payment and Performance Bond a) Contractor shall furnish and deliver to Carteret County a Payment Bond and a Performance Bond covering the faithful performance and completion of the work included in this Agreement and payment for all materials and labor furnished or supplied in connection with the work included in this Agreement. b) Said bonds shall be issued and furnished to Carteret County prior to, and as a condition precedent to, commencement of the work of this Agreement. As this contract is on a standby emergency basis, the County must be certain that the Contractor has the capability to obtain, within a few days, in the face of a major disaster, a surety bond to cover the extensive emergency work which may be required and which work must be initiated almost immediately. Therefore, to ensure such capability, the County requires the Contractor to provide a signed Letter of Commitment from their Surety company meeting the requirements delineated above, with
their proposal in the form and containing the required terms and conditions set forth herein. Each of the Payment Bond and Performance Bond shall be furnished on behalf of the Contractor, shall name Carteret County, and shall be in an amount equal to one hundred percent (100%) of the contract price to ensure the successful performance of the terms and conditions of the contract. Such bond(s) shall be solely for the protection of Carteret County. The period of this Agreement shall be for three (3) years, beginning on or before August 20, 2024, and ending on August 31, 2027. This Agreement may be extended annually, upon agreement, for two (2) additional one (1) year periods. The County reserves the right to reject any or all proposals and waive minor irregularities in the evaluation procedures. The County reserves the right to negotiate modifications to proposals that it deems acceptable. Proposals shall include the information listed above, specific acknowledgements or comments on the notes and provisions.
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