This is a service / maintenance or supply contract in Galloway, New Jersey. Contact the soliciting agency for additional information.

The intent of this RFP is to award a contract(s) to the responsible Bidder(s) whose proposal(s), conforming to this RFP, is most advantageous to the University, price and other factors considered. The University reserves the right to separately procure individual requirements that are the subject of the Contract during the Contract term, when deemed to be in the University's best interest. The University reserves the right to reject any or all proposals or to award in whole or in part, or to one or multiple Bidders, if deemed to be most advantageous to the University, price, and other factors considered. Stockton University Terms and Conditions will apply to all contracts or purchase agreements made with the University. These terms are in addition to the terms and conditions set forth in this RFP and should be read in conjunction with them unless the RFP specifically indicates otherwise. Project Introduction A. This Request for Proposal (RFP) issued by Stockton University (the "University") seeks proposals from experienced and qualified Bidders to perform inspection, testing, and repair services for the University's fire sprinkler suppression systems for all campus locations. B. The primary campus locations for services are: 1. Galloway, NJ (101 Vera King Farris Drive) 2. Atlantic City, NJ (3711 Atlantic Ave., & 3701 Boardwalk) C. Additional campus locations may include, but are not necessarily limited to, the following: 1. Hammonton, NJ (30 Front Street) 2. Manahawkin, NJ (712 E. Bay Ave.) 3. Woodbine, NJ (610 Washington Ave.) D. The intent of this RFP is to award a Contract to one responsible Bidder whose proposal, conforming to this RFP, will be most advantageous to the University, price and other factors considered. The University may also Contract with a responsible and advantageous secondary Contractor and utilize the Secondary Contractor when it is demonstrated that the primary Contractor is unable to meet the needs of the University. 1. Pursuant to N.J.S.A. 18A:64-69, any award resulting from this RFP shall be made within sixty (60) days from the Bid Proposal Due Date, except the bids of Bidders who consent thereto, either before or after the 60-day period, may at the request of the University, be held for consideration for such longer period of time as may be agreed. E. The University emphasizes and values a committed relationship with the awarded Contractor, and expects quality service, and professional and thorough customer service. F. Important Notice - Bidder Evaluation: Bid Proposals will be assessed by a committee based on the evaluation and selection criteria established in this RFP. The University will evaluate proposals based solely upon materials submitted, and failure to include information pertaining to an evaluation category may result in a zero-point assessment. For more information, please view the "Evaluation & Selection Criteria" section of this RFP. Scope Of Services: A. Inspection & Testing: The Contractor shall perform inspection and testing services for all fire suppression systems on the Galloway, NJ and Atlantic City, NJ campuses. These services shall be priced and invoiced based on the Contractor's all-inclusive lump-sum fee (per location) under the RFP Contract. 1. The University has provided fire suppression system drawing sets for the Galloway, NJ and Atlantic City, NJ campuses. The drawings include details and the layouts of the buildings, locations, and related equipment. The drawings are labeled as Appendix 1: Galloway Campus and Appendix 2: Atlantic City Campus are linked on the Office of Procurement & Contracting Vendor Portal, in the corresponding RFP table. 2. The Contractor may perform inspection and testing services on fire suppression systems on additional campus locations on an as needed basis as requested by the University. These services shall be priced and invoiced based on the Contractor's established hourly rates under the RFP Contract. 3. The overall scope of services required of the Contractor will cover the entire spectrum of inspection, testing, and repair services to maintain the University's fire suppression systems and components in proper working order and to ensure facilities are compliant with all existing rules and regulations, current National Fire Protection Association (NFPA) codes (including NFPA 25), and Authority Having Jurisdiction (AHJ) requirements. B. Inspection and Testing 1. The Contractor shall provide scheduled inspection and testing services to the fire suppression system(s) installed throughout the University's Galloway and Atlantic City campuses. a. Any services taking place on other campus locations will be scheduled and completed on an as needed basis. 2. The Contractor shall provide complete written inspection results report upon competition of each inspection within five (5) business days. 3. Sprinkler Systems: The Contractor shall provide inspection and testing of all sprinklers(wet and dry) and standpipe systems including all required flow and pressure tests in accordance with NFPA 25 and State of New Jersey requirements. Including the following: a. Standpipe Flow Tests: Shall be conducted at the hydraulically most remote hose connection of each zone to verify the water supply still provides the design pressure at the required flow. Manual dry standpipe system hydrostatic testing shall be conducted. b. Fire Department Connections: Fire Department Connection (FDC) piping hydrostatic testing. The piping from the FDC to the check valve shall be hydrostatically tested at 150 psi (10 bar) for 2 hours c. Dry Sprinkler Systems: Dry pipe valves shall have a trip test conducted annually (partially open), with a full flow trip test. All dry sprinkler system piping and branch line conditions shall be examined for internal obstructions. Gauges on dry systems utilizing nitrogen generation systems are required to be inspected by the contractor quarterly. d. Wet Sprinkler Systems: All wet sprinkler system piping and branch line conditions shall be investigated by opening a flushing connection at the end of one main and removing a sprinkler toward the end of one branch line. If the conditions found could result in obstruction, the system shall be examined for internal obstructions. Non-metallic pipes shall not be required to be inspected internally. e. Backflow Preventers: All backflow preventers installed in the fire suppression system. f. Piping shall be tested annually at the maximum flow rate possible. g. Fire Hydrants: Fire hydrant inspections shall be performed annually, and fire hydrant flow tests shall be performed as required. 4. The Contractor shall provide all labor and materials necessary to perform the inspection and testing services. No additional travel expenses will be paid by the University. C. Repair Service & Parts 1. The Contractor shall perform repair services for all University locations, on an as needed basis as requested by the University. These services shall be priced and invoiced based on the Contractor's established hourly rates under the RFP Contract. 2. The Contractor must furnish all parts, supplies, and labor necessary to fulfil all requirements of this RFP. Parts installed shall be new, first quality, and meet OEM specifications. 3. All replacement equipment, parts and components, provided by the Contractor must be of current design, be compatible with existing components and be the latest model of regular stock product, be parts that are regularly used for the type of equipment, be in production and not likely to be discontinued. Parts are to be installed in accordance with the manufacturer's recommendation. D. General Service Requirements 1. The Contractor shall have sufficient personnel resources, and resources to service up to two (2) separate projects simultaneously. 2. The Contractor should be familiar with and have experience in performing work and accommodating the needs within the setting of a university, or similar institution, by mitigating hindrances and interruptions within an environment comprised of students, faculty, and staff. 3. All service costs are all-inclusive and must include, but are not necessarily limited to, all labor, setup, logistics, equipment, tools, delivery, travel time, vehicles, supervision, coordination efforts, insurance, estimates, profit, and all other associated or incidental items necessary for the successful completion of the scope of work described in this RFP. 4. The contractor shall provide all equipment and tools necessary to perform services under this RFP. Any equipment or tools required by the Contractor to perform the services under this RFP shall be provided at no additional cost. a. In rare circumstances, the Contractor may request approval from the University to charge additional costs for specialized equipment. The University's approval for the Contractor to charge additional costs for specialized equipment will only be applicable in situations where the equipment was not a reasonably foreseeable requirement to complete the scope of work under this RFP. In all instances where the Contractor is approved to charge additional fees for specialized equipment, the Contractor may only utilize direct pass-through costs (no profit) from a third-party vendor. The Contractor shall make its request, provide costs for specialized equipment, and receive approval from the University, prior to beginning any work requiring specialized equipment for which the Contractor is seeking additional payment. The University will not pay fees for additional specialized equipment costs without prior request, and approval from the University. b. If required, the rental of a mobile garbage bin by the Contractor will be accepted as a passthrough cost to the University. Mobile garbage bins shall not be included in the all-inclusive proposal pricing, as associated costs are permitted to be charged separately to the University. 5. Work areas shall be cleaned after work is complete, or at the end of each day, safe, and orderly. The Contractor shall remove all rubbish, waste, litter, tools, installation equipment and other foreign or surplus materials. Contractor shall remedy any stains, spills, and damage. 6. While on University property, Contractor shall ensure that safe and proper work methods and conditions from qualified personnel are being followed at all times. 7. The Contractor shall adequately secure and protect tools, equipment, materials, and supplies. The University assumes no responsibility for any damage, theft, or negligent injury to the Contractor's property, or to the property of any of its employees, agents, or subcontractors. 8. Proper Personal Protective Equipment (PPE) must be worn while performing work. 9. If applicable, Contractor shall be responsible for obtaining any permits or licenses (including application fees). Any associated costs can be charged to the University (please see the 'Pricing & Payments Section' below for further details). 10. The Contractor shall provide proper protection of University's property, including the surrounding work site from damage as a result of service, vehicles (tire ruts, oil stains, etc.), equipment, materials workmanship, etc. Any damage must be restored or repaired by the Contractor at no cost to the University. 11. University infrastructure components may have existing asbestos containing material (ACM). If the Contractor encounters asbestos or other harmful materials, work must stop immediately, and the University Project Manager must be notified. Abatement will take place prior to the continuation and completion of service. 12. Except as may be specifically permitted through the Contract, the Contractor shall not delegate, subcontract, assign, or otherwise permit anyone other than the Contractor's personnel to perform any of the work required under this RFP, or assign any of its rights or obligations hereunder, without written consent of the University, which consent may be withheld at its sole discretion. 13. Services performed shall be under the charge and care of the Contractor until final acceptance by the University. 14. The Contractor shall be responsible for all receiving, uncrating, assembly, and installation of all materials, and the removal of all debris, packaging, and equipment after work is completed. 15. All services shall be completed with the best commercial practices and the highest standards of workmanship. 16. The University reserves the right to request and obtain an estimate from the Contractor before authorizing any service and/or repairs. In no circumstance may the Contractor charge the University for estimates, including any travel-time E. Work Hours 1. All services under this RFP shall be performed (start through completion) during regular work hours, as prescribed in the applicable NJ Department of Labor and Workforce Development Prevailing Wage Determination schedule, unless otherwise directed and approved by the University. 2. If services are performed outside regular work hours, the Contractor shall utilize the applicable NJ Department of Labor and Workforce Development Prevailing Wage Determination schedule, in combination with the Contractor's proposed 'Regular Work Hourly Costs,' to determine the rates for any shift differentials and overtime. a. For Example: If second shift receives the regular rate plus an additional 10%, then the calculation for second shift work would be as follows: Contractor's Regular Hourly Rate + 10% of Contractor's Regular Hourly Rate. b. Prevailing Wage Determinations, and additional information can be found online. 3. The Contractor shall be able to provide emergency services at any time on any day of the year (weekends and holidays included). The Contractor shall maintain a live answering service and submit the name and contact number of answering service with bid submission. Service dispatch based on answering machines shall not be acceptable. Question Deadline 07/16/2024. Bidders may submit inquiries concerning this RFP. All inquiries or questions must be submitted via email, to RFP-Purchasing@Stockton.edu and should contain the RFP Project Title within in the subject line. University Responses Posted electronically (Addendum) July 17, 2024. All inquiries and questions submitted will be addressed as part of an Addendum, and posted electronically. Pre-Proposal Meeting Not Applicable for this Project In order to be considered for Contract award, all information must be received by the required date and time. The anticipated Contractual period will be for three (3) years. There shall be no additional renewal periods beyond the three year term.