IMPORTANT NOTICE TO ALLBIDDERS / PROPOSERS: Jefferson Davis County SchoolDistrict reserves the right todisqualify incomplete proposals, waive minor defects, as itdeems applicable, in the written proposals, to request additional information from anyrespondent, change or modifythe scope of the project at anytime, without any penalty, negotiate terms with one or more ofthe respondents, reject any orall proposals, without a penalty,and take any steps necessaryto act in JDCSD's best interest. Bids / proposals will not be considered for award if received byJefferson Davis County Schoolsafter the official closing dateand time. Request for Proposal Overview: This Request for Proposal(RFP) documents JeffersonDavis County School District(-JDCSD) requirements for Custodial Services ManagementCompanies (CSMCs), and solicits one proposal for the district's schools and technologyoffice. This RFP is intended to allowJDCSD a basis for evaluatingand selecting the proposal bestsuited to the District's needs,pursuant to establishing a contractual relationship with an experienced and qualified CSMCto provide services in an efficient and cost-effective mannerwhile maintaining a high qualityof service, safety, and reliability. Any vendor's solution tothis RFP must meet or exceedJDCSD requirements. All costsfor proposal preparation are theresponsibility of the vendor. JDCSD Authorities and Options
o The acceptance of a proposal does not obligate JDCSD topurchase custodial servicesfrom any supplier who submitsa proposal.
o Serving the best interest of thedistrict, JDCSD reserves theright to reject any or all proposals and to not make a decision.
o JDCSD reserves the right tochoose any proposal, even ifthe bid is not the lowest.
o After receipt of the proposal,and prior to signing the contract, Jefferson Davis CountySchool District reserves theright to modify the services to bereceived by adding or deletingservices. July 12, 2024 Final due date for RFP questions, by 5:00 pm on this day. All questions about the RFP orJefferson Davis County SchoolDistrict requirements must besubmitted in writing via email to:Jason McLeod, Ph. D., Deputy Superintendent jmcleod@
jdcsd.org Attachments must besubmitted in PDF or DOCX format. July 22, 2024
Proposals and CSMCs evaluated by the Custodial ProposalsEvaluation Committee basedon RFP criteria. Selected CSMCcandidates may be invited toprovide formal presentation. July 22, 2024
Jefferson Davis County SchoolBoard of Education reviews recommendation for CSMC. Representatives may be requestedto attend. July 24, 2024
Announcement of selectedCSMC Evaluation
Criteria listed in the table belowwill be considered by the Evaluation Committee in evaluating proposals. This will includeinformation provided within theproposal, during specific presentations and/or negotiations,and by client and industry references. 1. Term: The contract term willbegin August 1, 2024 and runthrough June 30, 2025.
2. Extensions: Three additional1-year extensions are part ofthe contract. These extensionsare as follows:
a. 1st extension - July 1, 2025through June 30, 2026
b. 2nd extension - July 1, 2026through June 30, 2027
c. 3rd extension - July 1, 2027through June 30, 2028
3. RFP Contact: Once theRFP is advertised, all potentialCSMC vendors should contactDr. Jason McLeod, Deputy Superintendent for answers to anypreliminary questions.
4. RFP Contact Restriction:CSMCs should not directlycontact any district employeeswithout prior approval by theDeputy Superintendent.
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