Under this Request for Proposals ("RFP"), the City of Glendale ("City") Public Works Department is soliciting Proposals from suitably qualified firms ("Contractor") to develop and implement a comprehensive outreach campaign to engage the general public in understanding and adhering to our city tree ordinances, and perform targeted outreach with our single-family residents, multi-family property managers and owners, homeowner associations, businesses, the public and any other relevant residents and visitors to the City ("Services"). The specific outreach topics will be agreed upon by the City of Glendale staff and the selected Contractor before any outreach commences. The Services described in this RFP and in the proposed Contract are for a period of one (1) year ("initial term"), beginning on October 1, 2024, through September 30, 2025. The City will have the option to extend the Contractor's Contract for an additional two (2) years from October 1, 2025, through September 30, 2027. The renewal option is at the sole discretion of the Director of Public Works. At its expense, each Proposer must obtain and submit with its Proposal a "Proposal Bond" ("bond"), or a Cashier's Check ("check") drawn on a solvent bank, payable to the City of Glendale, for an amount equal to five percent (5% of the "Total Price Proposal Amount." At its expense, the successful Proposer must obtain and maintain insurance, while the Contract is in effect, that fully meets the requirements of and contains provisions entirely consistent with all of the City's "Insurance Requirements," which are noted in EXHIBIT 3 ("Insurance Requirements"). Evidence of the insurance coverages will need to be in place before a Contractor starts performing the Services. A Proposer must be prepared to meet all City insurance requirements (at no cost to the City) if the Proposer is awarded a Contract. The City will require certificates of insurance and additional insured endorsements when the successful Proposer submits a signed Contract to the City. Last Day to Submit Questions Proposer Monday, August 5, 2024, by 5 p.m. If a Proposer has any question about this RFP, the proposed Contract, or the Scope of Services, or if a Proposer finds any error, inconsistency, or ambiguity in the RFP, or the proposed Contract, or both, the Proposer must make a "Request for Clarification" before submitting its Proposal. The Proposer must submit a Request for Clarification in writing by letter or email to: City of Glendale Department of Public Works Attention: Loren Klick, Urban Forester 541 West Chevy Chase Drive Glendale, CA 91204 Email: LKlick@GlendaleCA.gov. Furnish the Performance Bond and Insurance that the Documents required. The method of Contractor Selection has not been Determined at this time.
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