Site work and new construction of a stadium in Northfield, Minnesota. Completed plans call for the construction of a stadium.

The City of Northfield (Owner) requests qualifications information to evaluate and select a Construction Manager at Risk (CMaR) for the construction of a New Ice Arena in the City located at Outlot C Gleason 3rd Addition. 2. The Selection of the CMaR will be done through a two-step process: In the first step, Owner will evaluate the qualifications of each respondent using uniform criteria (Section F.2, below) and choose a short-list of two to five respondents as CMar finalists. In the second step, the short-listed respondents will be solicited to submit a proposal responding to a Request for Proposal (RFP) for Construction Manager at Risk services. The evaluation panel will score each respondent's proposal based on RFP published criteria, and interview up to the three (3) highest scoring respondents. Owner will enter contract negotiations with the highest-scoring respondent. 3. The award of a contract to the selected CMaR will be subject to Owner funding, Minnesota Statutes, Section 471.463 requirements, and the CMaR and Owner agreeing to a Guaranteed Maximum Price (GMP) for the Project work, as per the construction documents. 4. Owner will use Owner-modified AIA Document A133-2019 and A201-2017, as the form of agreements between Owner and the selected CMaR. B. Background and Nature of Project Project Background The City of Northfield has been working with the Northfield School District, City of Dundas, and Northfield Hockey Association on the construction of a New Ice Arena for the Community. The City has hire JLG Architects Inc., and is nearing completion of the building program and schematic layout. Scope of Services to be Provided Preconstruction During pre-construction, the CMaR shall actively participate with Owner, the Architect, and other design consultants in completing the construction documents. Additionally, the selected CMaR is expected to help define and prioritize the scope of work within the allocated budgets while working collaboratively with the Architect (make all changes from A/E to Architect throughout) from the latter portion of the Schematic Design through the completion of the Construction Documents phase. The Preconstruction phase services include, but are not limited to, the following: 5 Scope Evaluate and assess the project program, schedule, and construction budget established by Owner and A/E. Engage actively with Owner, A/E and other design professionals in a manner that encourages and supports collaboration, cooperation, open communication, and trust. Attend and participate in regular planning and design meetings to advise Owner of compatibility of the project's program, costs, and schedule. Actively participate in the design team meetings as required to facilitate and advance the design process. The CMaR should anticipate approximately fifteen (15) meetings throughout the design process. Provide information, suggestions and assessments requested or required by Owner and or A/E to facilitate decision making with the project team which are intended to deliver the utmost quality in construction, utilizing sustainable materials and practices, all within the allocated budget and schedule. Provide information, suggestions, and assessments requested or required by the subcontractors, and gather input regarding constructability specific to trade expertise and industry conditions. Assist to educate Owner in maintenance and operations protocol to be expected for proposed building systems and assemblies. The information and education provided should assist decision making in the decision-making process. Identify sustainable strategies and alternatives that are feasible and financially appropriate for the project budget and intent; as part of this, participate in life cycle analysis to assist project team Assist owner with any rebate programs. Identify strategies and alternates that are feasible and financially appropriate for achieving tax incentives (This includes programs created by the Inflation Reduction Act) Collaborate with and make recommendations to Owner and A/E on development of scope of work, division of work, and subcontractor lists as early as feasible to promote maximum participation of subcontractors and suppliers. Actively engage the subcontractor market to heighten interest in the project. Coordinate early outreach efforts with Owner to prospective small business contractors and suppliers in the Northfield area. Develop and maintain a risk management plan to identify and manage (qualitatively and quantitatively) the probability and impact of risk throughout the Project, including the use of a risk matrix in a form acceptable to Owner. Thoroughly evaluate the design plans and project specifications for completeness, constructability, maintainability, problems and or other errors, etc.; review project drawings and specifications to eliminate areas of conflict, gaps in work and /or overlap in the work to be performed by subcontractors. Provide written comments and discuss outcome of such reviews with Owner and A/E at 100% SD phase, 100% DD and 65% CD Phases. 6 Budget Assist in maintaining the overall project budget with Owner for all activities from Design through occupancy. Develop and maintain a budget management plan to identify and manage (qualitatively and quantitatively) the probability and cost impacts throughout the project, including use of a tool/matrix in a form acceptable to Owner. Advise Owner of ways to achieve efficiencies in project delivery and costs, identify and evaluate alternative materials, systems and methods as may be requested or required by Owner and or A/E to increase cost-effectiveness of the design, reduce the construction schedule and increase the project value to Owner Conduct on-going value-engineering services to identify value-based cost options that will improve quality and value while achieving the A/E's design within project budget. Provide long-lead procurement studies and initiate early procurement of long lead items. Prepare, as requested by Owner, detailed cost-estimate reports (anticipate 4 - 100% SD, 100% DD and 65% CD) for the construction of the project; conduct reviews of such estimates with Owner and A/E to determine reasonableness of the project design and budget. Consult with Owner and A/E on Circumstances which may indicate construction costs in excess of the available budget; provide recommendations for alternatives to be considered to either align construction costs with the available construction budget or to reconcile cost estimates with A/E estimates. Provide information, suggestions, and assessments requested or required by Owner and/or A/E on allowances, unit price, and alternate opportunities. Schedule Develop, collaborate, and maintain the overall project schedule with Owner for all activities from design through occupancy. Provide information regarding the availability of materials and labor, provide information on procurement of materials and equipment which have long lead times, and other factors which impact the time of construction. Assist Owner in planning the move-out, deconstruction, construction, owner vendor work, turnover, move-in, owner training, and opening of the project to determine optimal phasing. Develop and maintain a detailed critical path method (CPM) schedule that identifies all design activities, permits, and all other activities required to be completed before construction activities. Collaborate with Owner and A/E to identify and evaluate opportunities to accelerate the construction schedule through early bid packages; assess related risks and benefits. 7 Provide constructability review and planning with Owner that includes site planning, phasing, staging and logistics to ensure appropriate traffic flow, safety, security, and trail access. File construction documents with the applicable code officials and authorities, while monitoring and seeking expedited approvals during the permitting process. Obtain all permits, including watershed, sewer access charges (SAC) and water access charges (WAC); administer utility locate and relocate services. Provide an open, competitive, and objective subcontractor pre-qualification process for approval by the Owner, and instructions to align with Architect and Owner's Division 0, Division 1 and technical CSI specifications. Recommend prequalification criteria and generate list of prequalified subcontractors and materials suppliers, including strategies to promote and maximize small-business participation among sub-contractors and suppliers from the Northfield area. With the Owner's approval, at its sole discretion, the CMaR may also submit bids for certain trade contract work. If CMaR bidding is allowed by the Owner for certain contract work, the Owner will review and select the contracts for such work, without CMaR participation in the award process. Prepare bid packages for advertising and bidding instructions; prepare bid solicitation documentation for all trades, and solicit bids from subcontractors using an open, competitive, and objective bidding process approved by the Owner. Respond to all requests for information or questions from prospective subcontractors regarding bid packages. Conduct pre-bid conferences, in coordination with Owner. After contracts are awarded, provide Owner with a GMP using the standard Exhibit A to Owner-Modified AIA Document A133-2019. GMP is to be itemized by CSI division of work to enable Owner and Architect to assess all cost for the work. Construction and Post-Construction During the construction phase, the CMaR will assume the responsibilities similar to those of a general contractor as set forth in the Owner-Modified AIA Document A133 2019 and A201, to be finally negotiated between CMaR and Owner. The CMaR must assume the risk of delivering the project through a GMP. Construction and Post Construction Phase services include, but are not limited to, the following: Upon execution of the GMP amendment to the contract, assume the responsibility and risk of delivering the work in accordance with the contract requirements. Address all federal, state and city permitting requirements; manage and adhere to the Sustainable guidelines and requirements; coordinate all inspection and testing as required by the project and the authorities with jurisdiction. Obtain necessary permits for disposal of construction and demolition waste and dispose of materials in accordance with state laws. 8 Establish and maintain a web-based project communication and documentation site with internet-based project-management software for administrative functions that include process for plan reviews, purchase orders, change orders, payment applications, requests for information, and document and schedule management. Manage the construction budget and identify changes as 1. owner directed, 2. unforeseen conditions or 3. A/E errors and omissions. Manage the detailed CPM schedule and the GMP documentation. Provide change order and contingency fund request, Owner expenditure approval and control methods, including use of a cost-control matrix in a form acceptable to Owner; update owner an A/E regularly on status of the construction contingency. Manage and coordinate all trade contractors and subcontractors and others engaged in the performance of the work. Coordinate all Owner vendors or contractors engaged in the performance of the work. In collaboration with A/E, provide BIM coordination to assist shop drawing accuracy and production prior to submitting for Owner and A/E review. Actively participate in the submittal review meetings as required to facilitate and advance the review and approval process. Continuously supervise and observe all work in progress to ensure that it proceeds in accordance with the construction contract documents; and provide monthly updated detailed CPM Schedules. Coordinate Owner, Architect, Contractor construction meetings and prepare meeting minutes for those meetings; all meetings to be held at a location and time convenient to Owner. Furnish monthly reports to Owner with cost and schedule status that include the progress of the work which address: 1. Compliance with the construction schedule. 2. Site and building logistics plan. 3. Status of testing and inspection activities performed by the CMaR and subcontractors. 4. Status of shop drawings and submittals. 5. Status of change orders. 6. Work force participation. 7. Subcontractor expenditures. 8. Status of Owner's vendor and 3rd party commissioning agents. 9. Other matters related to the progress of the work. Maintain construction field documents and provide updated copies to A/E. Coordinate all inspections and testing as required by the project and Owner's 3rd party testing, building systems, and building envelope commissioning agents. Determine when each subcontractor's work is substantially completed and prepare a list of incomplete work and work which does not conform to the requirements of the construction documents. 9 Develop and implement procedures for orderly completion of punch list items, checkout of utilities, operational systems and equipment and initial startup. Ensure full performance and conformance of all testing, training, and commissioning log(s) resolutions along with B3 closeout requirements. Participate in completing contractor items as required by B3. Assist owner in creating documentation related to the B3 construction phase for submission requirements. Prepare a punch list for review by Architect prior to substantial completion. Prepare and deliver warranties, as-built drawings, and maintenance manuals; administer closeout of the project. Ensure performance of all warranty obligation, resolution of all claims, and other post construction requirements. Assist Owner in the turnover, move-in and building opening. Cooperate with Owner's construction cost auditor; furnish all requested cost documentation; assist Owner in submittals and data required for tax incentives (This includes for programs created by the Inflation Reduction Act) Assist Owner in preparing required one-year post-construction submission under Minnesota B3 program. Demonstrate and train Owner's maintenance personnel prior to submitting certificate of contract completion. Actively support and participate in one-year warranty walk with Owner and A/E. Questions and inquiries regarding this Request for Proposals should be directed to: David Bennett Public Works Director/City Engineer (507) 645-3006 David.bennett@northfieldmn.gov The ice arena will be a single sheet with a standard 200-foot x 85-foot ice sheet, together with high school locker room and youth program locker room, entry lobby, concession, and spectator viewing of 400-600 seating capacity. The ice arena will be designed and constructed meeting the Citys building sustainable building policy: https://northfieldmn.gov/DocumentCenter/View/17778/806-Sustainable-Building-Policy