Site work for a swimming pool in Miami, Florida. Completed plans call for site work for a swimming pool.

Scope of Work: (Contractor must obtain and submit all permits prior to performing any work). COMMUNICATION AND RFI: All requests for information (RFI) must be submitted in writing by 08/05/2024 to Penelope.Quintas@miamidade.gov and copy the Clerk of the Board at clerkbcc@miamidade.gov. NO PHONE CALLS WILL BE ACCEPTED. Verbal statements made by the County or the Owner's Representative that are not contained in an RPQ or addendum to the RPQ are not binding on the County and should not form any basis for a bidder's response to an RPQ. Experience Requirement: Bidder or vendor key personnel experience shall have completed at least two (2) projects of similar size and scope in accordance with Resolution No. R-1122-21. Bidder shall provide evidence of this experience; project names; dollar values and contract information for verification purposes. The experience of the bidding or proposing Contractors' key personnel will be considered in assessing the Contractor's experience. This information should be entered on form 00450 Bidder's Statement of Qualifications and Business References, highlighting at least two comparable projects and using additional pages as needed. PURPOSE The purpose of this solicitation is to establish a contract for the maintenance of swimming pool/spa and splashpad related services, and emergency repair service of various pools located throughout Miami-Dade County. 1.1 CONTRACTOR shall provide a STANDARD HOURLY PRICE QUOTATION to complete replacement/repairs to swimming pool/spa and splashpad related services including the emergency repair of pool/spa/splashpad systems related items on an as-needed basis as described. Maintenance of pool/spa/splashpad heaters and filters/sand replacement, pump and motor systems, propane gas systems, chemical distribution systems, chlorine distribution systems, Substrate Lighting (low voltage), plastering/stuccoing of pool/spa substrate/walls/decks, pool/spa/splashpad tile replacement/repair, plumbing/piping replacement/repair to include (main drain, return, gutter, skimmers, floor intakes, wall inlets, aerators, blowers, splashpad water structures, etc.). 1.2 Awarded Bidder(s) shall furnish all labor, materials, equipment, tools and all other work and incidentals required for the services detailed below. 1.3 CONTRACTOR shall require Certified/State Registered Tradesman as applies to requested repairs: 1.4 CONTRACTOR SHALL NOT SUBMIT A STANDARD HOURLY PRICE FOR A CERTIFID/REGISTERED TRADE THAT EXCEEDS TIMES THAT OF THE STANDARD HOURLY PRICE FOR AN TRADE HELPER, OR CONTRACTORS BID WILL BE DEEMED NON-RESPONSIVE. 1.5 CONTRACTOR SHALL SUBMIT STANDARD HOURLY PRICE FOR A LICENSED CERTIFID/REGISTERED TRADESMAN and STANDARD HOURLY PRICE FOR AN TRADE HELPER, HOURLY RATES SHALL BE COMPATIBLE TO INDISTRY STANDARDS +/-10%, OWNER RESERVS RIGHT TO DEEMED BIDS NON-RESPONSIVE OUTSIDE COMPATIBLE STANDARDS. 1.6 HOURLY RATES SHALL INCLUDE: Labor, travel time, overhead and profit, administrative responsibilities/documentation (daily/material/estimate forms), service truck/tools, and all other related expenses associated to the project/repair request necessary to complete the scope of work. 1.7 STANDARD HOURLY RATE shall apply Monday - Friday 7:00AM to 7:00 PM, during these working hours any work exceeding consecutive 8 hours, hourly rate shall increase 1.5 times (Hourly Overtime Rate). Contractor shall be required to notify/obtain authorization prior to action from the County Representative. 1.8 The Department is processing (3) separate solicitations for the same scope of work, one (1) for the area North of North 12 Street to the County line; one (1) for the Area Central between North 12 Street and South 104 Street; and one (1) for the area South of 104 Street. In instance(s) where the same vendor has submitted the lowest price for north, central and south solicitations; The Department reserves the right to Award or not Award the north, central and south solicitations to the lowest responsive/responsible bidder. (In order for the low bidder to be considered for North, Central & South contracts, the bidder must have at least Two (2) - Certified/Registered Tradesman and two (2) -Tradesman Helpers on staff per contract. If the Department determines not to Award the north, central and south to the lowest responsive/responsible bidder, the lowest responsive/responsible bidder for the north, central and south solicitations (RPQ'S) will be permitted to select either the north, central or south area to be Awarded. Both Journeyman Licenses are to be provided to the Department prior to the Award Recommendation being issued. These two identified Journeymen will be the only Journeyman permitted to perform work under this RPQ. If for any reason another Journeyman is to represent the Awarded Contractor; the request must be approved in writing by the Department. Journeyman Licenses are to be presented upon request. All materials used shall comply with the standards provided herein. 1.9 CONTRACTOR shall have a marked company vehicle with their License number on the truck and is responsible for all trip charges for the company vehicle(s) including tolls, fuel, and maintenance related to the crews work. Trip charges should be factored into the cost and are not reimbursable as an additional expense. 1.10 A list of common repair request/services calls: swimming pool/spa/splashpad repairs currently encountered include but are not limited to the following: pool/spa/splashpad heaters and filters/sand replacement, pool/spa/splashpad pump and motor systems, propane gas systems, chemical distribution systems, chlorine distribution systems, plastering/stuccoing of pool/spa/splashpad substrate/walls/decks, pool/spa/splashpad tile replacement/repair, pool/spa/splashpad plumbing/piping replacement/repair (main drain, return, gutter, skimmers, floor intakes, wall inlets, aerators, blowers, splashpad structures, etc. 1.11 CONTRACTOR shall follow material standards as outlined in Filter Models and Location Sheet - Master (Attachment A). SUBSTITUTIONS MUST BE PRE-APPROVED BY COUNTY REPRESENTATIVE. 1.12 CONTRACTOR shall return County Representative's call within two (1) hour of call being placed. If CONTRACTOR fails to contact County Representative within two (2) hours this shall mean the CONTRACTOR is non-responsive. The Department reserves the right to terminate this contract after CONTRACTOR is non-responsive to three (3) calls. Occasionally the County shall request the utilization of a Certified/Registered Tradesman and Helper Crew with Vehicle to assist the PROS Maintenance staff; on those occasions the hourly rate shown under the Price proposal form for an Certified/Registered Tradesman and Helper will be used as rate for payment. 1.13 Immediate Repairs - If repairs are of an urgent nature it will be communicated to the contractor. If contractor fails to arrive within one (1) hour of the Immediate Repair request the contractor will be found non-responsive. For Immediate repairs the contractor is expected to secure or fix the problem within a total maximum time of three (3) hours, one (1) hours to return call and two (2) hours to secure or fix the problem. The Department reserves the right to terminate this contract after contractor is non-responsive to three (3) repair requests. 1.14 Non-Immediate Repairs - When a contractor has been notified of work, said contractor shall arrive at work site within forty-eight (48) hours from 1st point of contact with the County Representative. If contractor fails to arrive within twenty-four (24) hours of the repair request, the contractor will be found non-responsive. The Department reserves the right to terminate this contract after contractor is non-responsive to three (3) calls. 1.15 In the event that Non-Immediate repairs for service calls/Repair Request are expected to exceed $3,000 contractor shall only make the site secure and safe. 1.16 Contractor shall be allowed up to one (1) hour maximum for Immediate Repairs, if repair shall exceed one (1) hour, contractor must obtain authorization from the County Representative, contractor shall only make the site secure and safe, corrective action as relates to issue of emergency repair request. 1.17 ALL Immediate Repairs/Non-Immediate Repairs: Contractor shall return all Work Request Forms for repairs the same day service as requested, in order to obtain a Notice of Work Request APPROVAL for routine repairs. Once Notice of Repair APPROVAL has been issued, contractor may begin as required (permitting process, purchasing of materials) and any site prep work needed. 1.18 WORK REQUEST APPROVAL FORM: Contractor shall be required to complete/submit form as applies to work request, failure to complete form shall result in non-payment of work. 1.19 TIME AND MATERIAL WORK REQUEST FORM: Contractor shall be required to complete/submit form as applies to work request, failure to complete form shall result in non-payment of work. 1.20 WORK REQUEST DAILY TIME/PHOTO LOG FORM: Contractor shall be required to complete/submit form as applies to work request, failure to complete form shall result in non-payment of work. Pictures shall be required with submission. 1.21 A non-responsive contractor shall remove all equipment, tools, unused materials and construction debris within 48 hours from being notified of non-responsive status. 1.22 If permitting is in place and an Awarded contractor is found non-responsive, contractor shall immediately relinquish all permits, plans, and paperwork to County Representative with any/all forms/paperwork for changing of contractor filled out and executed. 1.23 Permitting fee for change of contractor shall be deducted from any money owed to non-responsive contractor. 1.24 Contractor shall maintain a high level of professionalism while performing repair work on County property. 1.25 Contractor shall schedule any utility shutdowns or asset/facility closures with facility staff and Project Manager. 1.26 Contractor shall provide all required tools needed to complete scope of work and any required safety wear to comply with all OSHA 1926.65 regulations. 1.27 This RPQ will be for service calls in Miami-Dade County Parks, Recreation and Open Spaces operated facilities, and its theoretical extensions and beyond to the Miami-Dade County line. 1.28 CONTRACTOR's crew shall be responsible for removing any debris created as a result of the new work and resolve any unsafe conditions on a daily basis prior to leaving the jobsite. 1.29 Bidders shall provide any information requested by the Department to show they have the capacity to perform the work specified in this RPQ. 1.30 In the event that the swimming pool/spa/splashpad repair requires Permits and/or special equipment, contractor shall only make the site secure and safe. Contractor shall submit an estimate for repairs the same day service is requested, Once APPROVAL has been issued, contractor may begin permitting process, purchasing of materials and any site prep work needed. 1.31 SWIMMING POOL FILTER MAINTENANCE awarded Bidder shall provide annual preventive maintenance unit cost (bid form) on all filter systems listed in this solicitation. Maintenance shall include disassembly, cleaning and re-lubrication of the backwash valve, inspecting the anodes, cleaning the Y-Strainer, multi-port control valve assembly, and flow meter sensor. Awarded Bidder shall inspect the filter bed and overall flow efficiency and remove excessive mat or mud balls. Awarded Bidder shall inspect the shell coating of each vessel, inside and outside, and furnish and install the following parts as needed: Manhole Gasket, Silicone O-Ring Lube, Shaft Wiper Replacement Kit Wiper Spring, Protective Cap. 1.32 SWIMMING POOL HEATER MAINTENANCE awarded Bidder shall provide annual swimming pool heater maintenance unit cost (bid form) at various locations throughout the County. Maintenance will be provided in accordance to the below specifications: Spring Maintenance a. In the month of October, the Awarded Bidder shall perform the tasks identified below. For year-round pools, the Awarded Bidder will be notified and scheduled to perform services. i. Remove burned assembly, clean fireside, heat exchanger, re-assemble pool heater, start-up to include checking gas supply and manifold pressure. ii. Check for proper water flow and temperature rise at pool heater. Adjust bypass valve if needed and check limits, safeties, and controls. iii. Check pool heater pump for proper operation. b. Fall Maintenance Awarded Bidder shall, at the end of the summer season in the third week of August, check pool heaters prior to shut down and draining. Estimated Value : $190,000 Anticipated start date : 9/16/2024 Calendar days of project Completion: 365 Bid bond, performance bond and Payment bonds : Not required Davis Bacon : No DBE, SBE participation No Liquidated damages : Yes $$ per day $250.00 For RPQ's less than $10,000, if no LD rate is specified, the County reserves the right to assess actual damages in lieu of LDs.