Renovation of a municipal facility in Alpena, Michigan. Completed plans call for the renovation of a municipal facility.

CLIENT AGENCY Department of Military and Veterans Affairs PROJECT NAME AND LOCATION Project Name: TDVG222039 - Repair Buildings 603, 604, 605 & 607 Alpena Combat Readiness Training Center, MI PROJECT ADDRESS (if applicable) 5884 A St, Alpena, MI 49707 CLIENT AGENCY CONTACT : Captain Cade MacArthur TELEPHONE NUMBER : 989-354-6496 DTMB - DCD PROJECT DIRECTOR : Josiah L. Meyers, P.E. TELEPHONE NUMBER : 517-614-7705 The Department of Technology, Management and Budget (DTMB) on behalf of Michigan Department of Military and Veterans Affairs (DMVA), Michigan Air National Guard (MIANG), is requesting professional architectural and engineering services to perform Phase 300-700 Professional Services at the Alpena Combat Readiness Training Center (CRTC), Alpena, Michigan. The intent of this selection process is to contract with a qualified firm to provide ad-hoc professional services to design a project to repair/improve four existing hangars (buildings 603, 604, 605 & 607) and convert them into heated storage primarily for airfield snow removal equipment. Each facility is approximately 4,000 square feet in size. The PSC will be required to meet with CRTC personnel to determine the full scope repairs/improvements. It is anticipated the project scope will include: o Addition of natural gas service to each facility o Installation of heating, possibly infrared gas-fired radiant tube heating o Replacement of building electrical systems, lighting, and addition of fire alarm system o Repair damaged interior and exterior wall and roof systems o Repair or replace doors, including hangar doors o Installation of building insulation o Identification and removal of asbestos o Prep and paint exterior of facility DMVA has budgeted $4,000,000 for construction of this project. This request is to provide Phase 300 Schematic Design, Phase 400 Preliminary Design, and Phase 500 Final Design. We anticipate the following design submittals by phase to match typical federal project milestones: o Phase 300 Schematic Design - 35% design submittal & review o Phase 400 Preliminary Design - 65% design submittal & review o Phase 500 Final Design - 95% design submittal & review o Phase 500 Final Design - 100% design (IFC construction drawings) Phase 600 and 700 construction administration by the PSC will be required, and the PSC will participate in the contractor bidding and selection process. Provide a complete PSC proposal for all required Professional Architectural and Engineering Services in compliance with the State of Michigan, Department of Technology, Management and Budget (DTMB) Project Statement (DTMB-0427), DTMB Billable Rate Professional Services Contract and the DTMB Request for Proposal Billable Rate Form (DTMB-0430) and the DTMB, State Facilities Administration, Design and Construction (DCD) policies and procedures for complete Phase 300, 400 and 500 design services to produce the deliverables detailed in the Scope of Work. Professional services shall also include, but are not limited to the following: o Gathering and verifying all base information required for the proper design of the project. o Phase 300, 400, 500 design services as required to produce schematic plans through contract document development. o Design submittals for review at 35%, 65% and 95% milestones. Cost estimates are required with each submittal. o Phase 600 & 700 construction administration services. o Gathering or preparing al data and design development information that shall ultimately be necessary for plans, submittals, and permit application considerations where required. Include as reimbursable expenses. o Provide a proposed design schedule. Schedule shall be kept up to date through the project design. o Provide up to four (4) full-size sealed hardcopy sets of contract documents, including addenda, for DTMB and DMVA use during construction. o Local County Soil Erosion and Sedimentation Control Permitting (SESC) plan review submittal (if required). o Sub-consultants, printing/reproduction, postage, and project travel (over 100 miles) are to be included as a reimbursable expense. The PSC proposal shall include the following: o The proposal must include meetings as required to fulfill the intent of the contract. While some project team meetings may be considered in the form of computer-based meetings (e.g., Teams, Zoom, etc.), key review meetings shall be in person. For all document review meetings, required review information shall be submitted within sufficient time to allow for complete Owner review, in electronic and in hard copy formats. At a minimum, four (4) face to face meetings will be required, including but not limited to: the predesign meeting, pre bid meeting and pre-construction meetings. o Provide a bi-weekly progress summary email to the project team, briefly documenting the prior two week's progress by the PSC and display the initial project schedule and current schedule status. o All testing required to verify the site conditions for the proper design are to be identified in the PSC Technical proposal, and the associated costs of testing are to be itemized in the PSC Cost proposal as reimbursements. The PSC shall indicate in their proposal any testing requirements. o A graphic bar chart schedule (in weeks) indicating the PSC's proposed timeline for services based on a proposed PSC contract start date of October 1, 2024. For scheduling purposes, assume fourteen (14) calendar days each for Owner review for the documentation and recommendation. The PSC shall be required to maintain a complete project file of all project documentation including, but not limited to, base information, contract documents, all correspondence, all e-mails, all RFI's and answers, Field Orders, and communications. Please NOTE: o Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as the bid amount. o Firms should only submit one (1) attachment (being less than 6 MB) for proposal submission. The attachment is to be the technical and cost proposal combined. o Do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response. SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded. o If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov o Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov). o You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis. o Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible. o Responses should NOT be emailed to the Project Director. DESIRED SCHEDULE OF WORK Contract Award: September 2024 Design: October 2024 - March 2025 (6 Months) Bid and Award: April - May 2025 Construction: Start July 2025 (Pending funding availability and equipment lead times) ACCEPTING RFP QUESTIONS UNTIL: Please do not submit online questions via SIGMA VSS. All questions should be emailed to Josiah Meyers at meyersj11@michigan.gov address no later than 5:00 p.m., Eastern on Wednesday, August 28, 2024. REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DHHS, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply. See SOW for additional reference standards. This form is required to be a part of the professional service contract. PROJECT DESCRIPTION/SERVICES REQUESTED The Department of Technology, Management and Budget (DTMB) on behalf of Michigan Department of Military and Veterans Affairs (DMVA), Michigan Air National Guard (MIANG), is requesting professional architectural and engineering services to perform Phase 300-700 Professional Services at the Alpena Combat Readiness Training Center (CRTC), Alpena, Michigan. The intent of this selection process is to contract with a qualified firm to provide ad-hoc professional services to design a project to repair/improve four existing hangars (buildings 603, 604, 605 & 607) and convert them into heated storage primarily for airfield snow removal equipment. Each facility is approximately 4,000 square feet in size. The PSC will be required to meet with CRTC personnel to determine the full scope repairs/improvements. It is anticipated the project scope will include: o Addition of natural gas service to each facility o Installation of heating, possibly infrared gas-fired radiant tube heating o Replacement of building electrical systems, lighting, and addition of fire alarm system o Repair damaged interior and exterior wall and roof systems o Repair or replace doors, including hangar doors o Installation of building insulation o Identification and removal of asbestos o Prep and paint exterior of facility