Site work for a mixed-use development in Surfside, Florida. Completed plans call for site work for a communication facility; and road / highway.

The Town hereby provides notice to all Respondents of the imposition of a Cone of Silence for this solicitation, as set forth in Section 3-17 of the Town Code. "Cone of Silence," as used herein, means a prohibition on communication regarding a competitive bid or solicitation for a purchase exceeding $25,000.00, including but not limited to, a particular request for qualifications ("RFQ") between (1) A potential respondent, vendor, service provider, proposer, contractor, bidder, lobbyist, or consultant, and (2) Town commissioners, Town's staff including, but not limited to, the Town Manager and his or her staff, and any member of the Town's selection or evaluation committee. Please contact the Town Clerk and/or Town Attorney with any questions on the Cone of Silence. The Town reserves the right to reject late submissions, in the sole discretion of the Town Manager or his/her designee. The envelope containing the sealed Response must be clearly marked as follows: "SEALED RESPONSE, RFQ NO. 2024-02 SURFSIDE UNDERGROUNDING OVERHEAD/UNDERGROUND CONVERSION PROGRAM (AREA 1- SOUTH, AREA 2 - CENTRAL, AREA 3 - NORTH) CONSTRUCTION MANAGER AT RISK, OPENING DATE AND TIME/SUBMISSION DEADLINE: SEPTEMBER 12, 2024, at 2:00 PM." The Town Clerk shall certify the time of acceptance. The Town of Surfside seeks experienced CMARs capable of overseeing all aspects of a comprehensive municipality-wide overhead/underground conversion program (electric, telephone, and cable TV) including preconstruction and construction management services. The selected Respondent will be responsible for providing all necessary labor, permits, and supervision to execute various tasks including construction of conduit/splice boxes/hand holes/cabling/electrical equipment, directional drilling, switching/energizing of electric equipment, service connections (both public and private), electrical works, as well as paving and grading improvements and utility relocations associated with the transition from overhead to underground utilities. Respondent shall be a Florida Power & Light Company approved vendor for electric distribution work or shall have the ability to subcontract such a vendor. Additionally, the Respondent will ensure the fulfillment of all other requirements outlined in the project plans and technical specifications, resulting in a fully functional system. The Respondent will oversee the work and provide final restoration of private property areas impacted by the work. The CMAR will control the schedule of the work performed by their own forces and subcontractors as well as coordinate the schedules and installation activities of the utility providers and monitor the progress and schedule the work. Existing local traffic must be maintained. Specific Maintenance of Traffic Plans will be required to be developed by the CMAR based on their plan to execute the projects. Furthermore, the chosen Respondent will undertake the crucial task of coordinating with various stakeholders and franchise utility owners. This includes but is not limited to, liaising with entities such as the Town of Surfside, Florida Power & Light Company (FPL), AT&T, and Breezeline to ensure seamless integration and compliance throughout the program's duration. The Respondent will initially be awarded Area 3 - North of the program, with the possibility of extending their services to two additional projects upon mutual agreement. Each construction project is estimated to require 24-36 months for completion. Overlap in the project construction schedules is anticipated. The purpose and intent of this RFQ is to provide CMAR Services for the following work: o Provide pre-construction services which include, but are not limited to, defining value engineering opportunities to minimize project costs and work with Town staff and design consultant in the design phase; o Provide design input for Project efficiency and effectiveness; o Competitively bid the project to qualified sub-contractors, according to the policies and procedures determined by the Town, and develop a guaranteed maximum price (GMP) and project schedule; o Manage the construction of the improvements that constitute the Project. o Serve as a Lead Member of the project team and coordinate project meetings. o Provide required records and documentation for the Town. o Communicate, in conjunction with the Town, to the residents in the project area regarding progress and coordination of the work on private property. This includes one-on-one discussions with property owners, coordination of the service conversion process, attendance at public meetings, and providing information regarding the progress of the work. *The intent is not to have the CMAR have personnel allocated for public outreach that coordinates with Town and design team. o Manage and coordinate with all utility owners (FPL, AT&T, Breezeline, and others). o Manage and coordinate as needed any underground franchise utilities owners such as: Florida Public Utilities, TECO, Miami-Dade County, and State of Florida Departments, that may have work within the project limits to minimize impact to the schedule. Preconstruction Phase: The CMAR shall function as an agent of the Town, shall be paid a fixed fee for services performed and shall be a part of the design team. The CMAR shall attend selected remaining design team meetings and review construction drawings and specifications. Preconstruction services shall include developing and updating a master construction phase bar chart schedule incorporating estimated construction phase time; constructability review to identify defects, omissions, and recommendations for alternatives value engineering for all phases of the project; prepare a quantity survey and schedule of values for use by sub-trades during bidding; prepare bid packages for the various sub-trades; procure bids from the sub-trades in accordance with Town of Surfside requirements; prepare design development estimate and the development of a Guaranteed Maximum Price (GMP) for the construction of this project. Method of cost estimating shall be the Quality Survey Method. It is understood that development of the GMP will not occur until the Preconstruction Phase of the work has been completed. The CMAR shall provide written constructability analyses of the Project, including items to be addressed with the Town Consultants such as accessibility, construction methods, assembly, installation, materials handling, expandability, phasing and other construction phase related activities. Construction Phase: The CMAR shall become the single point of responsibility for performance of the construction contract for the Town. Phases for construction will be awarded separately. The CMAR shall function in the role as the general contractor providing all necessary services including but not limited to the following: o Prepare an overall Construction Management Plan for the project, including a procurement plan with a recommended procurement schedule to coordinate and expedite the procurement of materials and equipment; o Recommend contracting strategies for the project; o Should the Construction Manager desire to self-perform any of the portions of the Work, this intention must be clearly conveyed to the Owner prior to the receipt of any other bids for the same scope of work. The Construction Manager shall not self-perform more than 20% of the Work. CMAR is to present pricing that is competitive and provide a plan. o Competitively bid subcontract work, in accordance with Town established purchasing procedures, and share the results with the Town and its consultants, manage the bidding process with oversight by the Town for all the construction work, enter into subcontracts and administer such subcontracts with the understanding that the Town has the right to review and reject any subcontractor. Contracts are to be between the contractor and subcontractor; o Prepare shop drawings, RFI's and other documents necessary to accomplish the work; o Manage the construction site and provide for the administration and supervision of the project; o Establish and maintain the construction schedule including identifying variances, delays or early completion of tasks, and the maintenance of the schedule; o Develop a system for cost control; o Develop and manage the pay application and change order process, including coordination with the design staff and Town personnel; o Provide the means and methods of construction; o Provide jobsite safety and security; o Provide continuous monitoring and inspection of work to determine progress and conformance with design documents documenting same; o Schedule and coordinate all required inspections with appropriate disciplines including the Town Inspectors; o Maintain written project progress records and provide written reports of project progress and status at least once a month relating to budget, progress payments, change orders, performance and schedule adherence; o Guarantee the quality of construction; o Perform or cause to be performed, all required remedial work identified through the inspection process and at direction of the Town's appointed project manager; o Participate in meetings on the project with the Town and design staff or public individuals or groups as may be directed by the Town's project manager; o Work in cooperation with the Town's public outreach professionals in keeping those in the work zone informed of construction activities including specific coordination with property owners when work is to occur on private property or when any interruptions in utility service are anticipated; o Develop plan, coordinate, and assist in the start-up testing and certification of any building systems and equipment, replaced and/or affected by the construction; o Provide project close out coordination and commissioning; o Provide Certificate of Completion and all documents of record to Town staff and/or consultants for archiving; o Provide all other services generally provided by Construction Manager on a project of like magnitude, scope, use, and complexity; o Keep written minutes of all meetings, decisions and discussions pertaining to this project and submit copies of same to the Town and/or Town designees for archiving; o Coordinate the activities and required field work of the electric, cable, telephone and/or other communications service providers as required to facilitate the project. o Coordinate with third party entities which are not under the control of this project, but may be performing work within the project boundaries, such as Florida Public Utilities and private homeowners. Per ADDA 2 . The following date has been changed: RFQ OPENING DATE: SEPTEMBER 25, 2024 RFQ OPENING TIME: 2:00 PM Any questions or clarifications concerning the Response specifications must be received by Sandra McCready, M.M.C., Town Clerk, no later than September 5, 2024 at 5:00 PM EST. Any questions regarding RFQ No. 2024-02 are to be submitted either in writing directly to Sandra McCready, Town Clerk, at the following address: 9293 Harding Ave., Second Floor, Surfside, Florida 33154, or via email to: smccready@townofsurfsidefl.gov.