Renovation of a detention facility in Only, Tennessee. Completed plans call for the renovation of a detention facility.

1 INTRODUCTION 1.1 Background The Tennessee Board of Regents System of Higher Education established by T. C. A. 49-8-101 is (hereinafter "System", "System Office" or "TBR") is among the largest System of higher education in the Nation. The System is composed of 13 community colleges, 26 colleges of applied technology, and the System Office. Tennessee College of Applied Technology Dickson (hereinafter "Institution" or "TCAT Dickson") is located in Dickson County TN. The bid equipment is for the Turney Center location which is located in Hickman County TN. The System seeks to promote and ensure equal opportunity for all persons without regard to race, color, religion, sex, ethnic or national origin, sexual orientation, gender identity, genetic information, disability status, age or status as a protected veteran and shall fully comply with Executive Order 11246, as amended, and all other applicable federal and state equal opportunity laws. 1.2 Statement of Procurement Purpose The System Office has issued this Request for Quote (RFQ) to define the Institution's minimum service requirements. Through this RFQ, the Institution seeks to procure necessary Security Glass Windows & Classroom Doors at the most favorable, competitive prices and to give ALL qualified businesses, including those that are small, minority, women, and service-disabled veteran owned, the opportunity to do business with the Institution. Vendors must complete the Ownership Ethnicity Form (See Attachment D) for form and classification definitions). In addition, all small, minority, women and service-disabled veteran owned businesses are strongly encouraged to register with the Governor's Office of Diversity Business Enterprise (Go-DBE) to attain official certification. The Institution shall work with the successful Proposer and the Go-DBE Office regarding registration/certification. The Institution intends to secure a contract for Security Glass Windows & Classroom Doors further defined in RFQ Requirements. 1.3 Scope of Services TBR requests quotations from bidders who can service TCAT Dickson locations as identified in Attachment B, Scope of Work. The Successful Bidder shall be required to execute an Agreement with TBR. A Sample Pro Forma Contract is provided as Attachment A which substantially represents the contract that the Successful Bidder will be required to sign. Any exceptions to the attached Agreement must be provided in the Bidders RFQ Response. Failure of the Successful Bidder and TBR to agree to final contract terms will be cause for rejection of the Successful Bidder's RFQ Response and TBR reserves the right to begin discussion with the next lowest bid that meets the RFQ requirements. B. Invoice billing shall occur monthly. C. Campus hours of operation are Monday through Friday from 7:00 a.m. - 4:30 p.m. D. The Institution point of contact: Jennie Schuller Tennessee Board of Regents (TBR) 1 Bridgestone Park Nashville, TN 37214 Email: procurement.travel@tbr.edu Phone: (615) 366-4411 1.5 Mandatory Requirements A. The successful Bidder shall only propose for assignment to TBR, those persons who have passed a criminal background check acceptable to the Institution. B. The successful Bidder shall only propose for assignment to TBR, those persons physically able to perform the required duties (e.g., walking, standing, working various shifts, etc.). C. The successful Bidder shall only propose for assignment to TBR, those persons able to use equipment related to the performance of their duties. D. The successful Bidder shall have a procedure and management process in place to ensure that the necessary number of employees are present to complete the required duties. E. The successful Bidder shall establish and implement procedures and practices to ensure that all keys/access cards provided by the Institution are not lost, misplaced, or used by unauthorized persons. No keys issued to the Bidder shall be duplicated. The successful Bidder shall report the loss of keys/access cards to the Institution within 24 hours. In the event any keys/access cards are lost by Bidder personnel, the Bidder will be assessed a $50.00 to $200.00 reduction per key from the invoice. F. To assist with the efficient operation of the Institution and to ensure the safety and well-being of those at the Institution, rules of conduct are in force. The Institution reserves the right to request employees be replaced and removed from campus at the discretion of the Institution. Violations include, but are not limited to: i. Unauthorized use and/or possession of intoxicating beverages, narcotics or drugs on Institution premises. ii. Threatening, intimidating or harassing others on Institution property. iii. Carrying weapons on Institution premises, unless specifically preauthorized to do so (e.g., employees of Public Safety). iv. Behaving in an overtly discourteous, abusive or disrespectful manner towards employees or students of the Institution. v. Stealing, unauthorized removal, use, loss, damage or destruction of property belonging to the Institution, its visitors, students and employees. G. Insurance: The Contractor shall maintain a commercial general liability policy. The commercial general liability policy shall provide coverage which includes, but is not limited to, bodily injury, personal injury, death, property damage and medical claims, with minimum limits of $1,000,000 per occurrence, $3,000,000 in the aggregate. The Contractor shall maintain workers' compensation coverage, or a self-insured program as required under Tennessee law. The Contractor shall deliver to the Institution both certificates of insurance no later than the effective date of the Contract. If any policy providing insurance required by the Contract is cancelled prior to the policy expiration date, the Contractor, upon receiving a notice of cancellation, shall give immediate notice to the Institution. The enumeration in the Contract of the kinds and amounts of liability insurance shall not abridge, diminish or affect the Contractor's legal responsibilities arising out of or resulting from the services under this Contract. H. Bidder's employees should wear bidder's logoed shirt or uniform with a badge displayed at all times while on the campus. I. Bidder's employees are to abide by Institution's COVID-19 policies, which may include wearing a cloth mask while in buildings. J. Bidder must comply with all State of Tennessee Licensing requirements, including Tennessee Contractor's License. The bidder must provide the following information in its bid response. 1.6 Questions and Resulting Contract A. All questions related to this RFQ must be submitted in writing by 8/9/2024 to procurement.travel@tbr.edu. No questions will be entertained after the submittal deadline. Pre-Proposal Questions Deadline 08/09/2024 - 4:30pm B. The attached Pro Forma Contract, Attachment A, shall be the resulting Contract executed for this solicitation. 1.7 Bidder's Pricing Quotation A. Bidders are required to provide its pricing in the format requested. See Attachment C. Any other cost submission shall make the RFQ non-responsive and TBR may reject it.