Cincinnati Metropolitan Housing Authority (CMHA) hereby solicits and requests quotes from qualified contractors to provide Maintenance, Repair and Operating Supplies. This request for quotation is not an offer to buy and should not be assumed as such. The award will be made to the most responsive, responsible contractor(s) who submits the most technically acceptable proposal and meets the overall criteria. The Authority intends to create a "pool" of vendor(s) to provide parts, supplies and materials utilizing various vendor(s) which will be available on an as-needed basis. The actual number of Pool participants chosen will depend on the number of qualified proposals received. Further, as may be detailed herein, the selected vendor(s) shall submit proposals to provide parts, supplies and materials for any one, combination of, or all of the following commodities that may result in the award of more than one contract for this RFP: Appliances (Refrigerator) Janitorial Supplies
Appliances (Stove, HVAC) Lighting
Batteries Locks
Cabinetry Paint/Supplies
Doors Parts/Supplies
Electrical Plaster
Extermination Plumbing
Flooring Safety
Glass Structural
Grounds Windows/Screens The Authority, at its sole discretion, reserves the right to add and/or remove commodities from the RFP or any ensuing contract agreements if it is in the best interest of the Authority to do so. Any added commodities agreed to with the vendor(s) must receive the same discount percentage as originally awarded in the contract agreement. The Authority seeks a formal response from vendors as to qualifications and experience to provide materials as identified within Scope of Services and additional parts, supplies and materials as required throughout the contract term. Vendors selected by the Authority will be required to follow the Authority's policies as specified in this RFP and the Performance Based Contract. CMHA is a metropolitan housing authority organized and existing under Ohio Revised Code 3735.27, et seq., and is governed by the U.S. Housing Act of 1937, as amended, and subject to regulations under Title 2 and Title 24 of the Code of Federal Regulations. CMHA reserves the right to award the contract to multiple Offerors. It shall be clearly understood that all services requested in this QSP are on an "as needed basis" and that the values referred to in response to this QSP in no way constitute a guarantee of the level of effort that may be requested of the successful Offeror(s), or guarantee a certain value. Questions shall be submitted in writing no later than 11:00 AM local time on August 27, 2024 to procurement@cintimha.com. All questions regarding the QSP and requirements must be submitted in writing to procurement@cintimha.com. Questions will be answered in an addendum that will be emailed to all companies on our proposers' list and/or posted electronically. The Authority Will in No Way Be Responsible for Delays Caused by the Delivery Manner Chosen by the Respondent or Caused by Any Other Occurrence. CMHA reserves the right to reject any or all quotes, to waive technicalities, and to accept any quote deemed to be in its best interest. CMHA also reserves the right to seek additional or new quotes and to waive informalities and minor inequities in quotes received. This Agreement shall become effective upon CMHA issuing a notice of contract commencement to Contractor and shall remain in effect for the term set forth in Attachment A - Scope of Work and the Contract Acceptance and Award, with the option to renew at CMHA's sole discretion prior to the expiration of this Agreement. However, at no time may the term of this Agreement exceed five years. The Contract shall begin upon the delivery of a Notice of Contract Commencement by CMHA to the Contractor. This Notice may be delivered in the form of a letter, copy of signed contract or contract acknowledgement.
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