Renovation of a fire / police facility in Bay City, Oregon. Conceptual plans call for the renovation of a 3,269-square-foot fire / police facility.

The City of Bay City is seeking proposals from firms for structural engineering, architectural design and Project Management services for the Seismic Rehabilitation of Fire Station 41 in Bay City, Oregon. The City received a Seismic Rehabilitation Grant for the project through the Infrastructure Finance Authority: Business Oregon. The intent of this RFQ is for the consultant to provide an integrated design solution for the project. The City of Bay City (the "City") is conducting selection procedure for an engineering/architectural firm to design and oversee the seismic retrofit of Fire Station 41 (the "Project"). The City plans to award a contract to the highest ranked proposer selected from those submitting proposals. The anticipated contract or contracts will include: all design work; site analysis; assistance with contractor solicitation and award process; construction oversight; and procurement of all necessary government permits. Request for Qualifications The City of Bay City (the "City") intends to select an engineer/architect for the Seismic Rehabilitation of Fire Station 41 (the "Project"), as described in Section II, Project Description, from among proposers who respond to this Request for Qualifications (RFQ). The City intends to enter into a contract with the selected Proposer after negotiating a maximum not to exceed dollar amount. The contract amount will be based upon all design work rendered, through selection of a construction contractor, procurement of government permits, construction oversight and project closeout. No drawings are required for this proposal. Proposal clarifications or additional information requested by the City must be provided by Proposer within 24 hours of request, excluding weekends and holidays. Section II - Project Description The project includes Seismic Rehabilitation and other potential non-seismic related facility upgrades of Fire Station 41, located at 9390 4th St., Bay City, OR 97107. In May 2024, the City received a Seismic Rehabilitation Grant Program ("SRGP") award for the Project from the Infrastructure Finance Authority: Business Oregon, based on the application prepared by WRK Engineers, Inc. The intent of this RFQ is for the consultant to use the Grant Application as a basis for providing integrated seismic strengthening solutions for each building while adhering to the SRGP requirements. As part of this grant, Seismic Evaluation Reports were prepared (provided as Exhibits A). The City was awarded $2,497,513 for the design and construction of Fire Station 41. It is anticipated that the selected Engineering/Architectural firm will provide comprehensive design and construction administration services throughout the lifespan of the Project. The Scope of Services listed herein is provided to establish a general understanding of the project requirements. The actual scope of services will be finalized during fee/contract negotiations. The selected consultant will work with the City to determine the sequence of construction as well as any phasing requirements that will be needed to keep Fire Station 41 in operation during construction activities. The City intends to use either the typical Design-Bid-Build procurement project delivery method or the CM/GC procurement project delivery method for this Project. Pre-Design/Schematic Design would begin immediately upon award and approval of the resulting design contract. The buildings will not be vacated during the construction period. Scope of Work The Project scope of work will include the following: Use the SRGP application as the basis for developing the final engineering design solution to meet the SRGP requirements while not exceeding the maximum grant funding level. The City has not yet determined if it has available funds to contribute to the project for nonseismic related improvements. If the City elects to use the CM/GC project procurement method, develop all construction documents required for a CM/GC construction delivery method. Proposer will assist the City in the selection process for a CM/GC firm. The selection process will include the preparation and administration of the "Facts and Finding Report" and the "RFQ" for the proposed alternative contracting method as outlined in OAR 137-049-0600. Assist the City with the entitlement of the project through the Authorities Having Jurisdiction and the State Historical Preservation Office (SHPO). Provide all construction administration services necessary for the implementation of the project. These include, but are not limited to: Review of contractor's submittals, shop drawings, and material samples. Responding to contractor's requests for clarification. Reviewing and processing change orders and progress billing. Oversight and inspection of construction and repair work. Weekly construction meetings and attendance at occasional meetings, unless otherwise directed by City. Ensure smooth construction transitions to facilitate ongoing operations. Monitor budget and maintain costs within grant parameters. Assist City Staff with SRGP reporting requirements as required. Conduct project closeout procedures as required by SRGP. Incorporate non-seismic building remodeling work as directed by the City of Bay City. Question Submittal Deadline September 18, 2024 at 9:00 am. Direct all inquiries regarding the Project and this RFQ to: David McCall City Manager City of Bay City PO Box 3309 / 5525 B Street Bay City, OR 97107 (503) 377-2288 dmccall@ci.bay-city.or.us. Response to Questions Issued September 26, 2024 at 4:00 pm Deadline for Submittal of RFQ Protest September 19, 2024 at 4:00 pm Interviews (Optional) October 23, 2024 Board of Directors Approval of Award November 5, 2024 Notice of Intent to Award November 6, 2024 The method of Contractor Selection has not been Determined at this time.