Sealed Bids are invited and will be received by East Hempfield Township (Municipality) for the collection of Contract Waste and Recyclable Materials. Bids must be submitted on the Bid Form which is included in the Contract Documents. Bid Security in the form of a Bid Bond, or a certified or cashiers check must accompany the Bid in accordance with the Instructions to Bidders. A Non-Collusion Affidavit in accordance with the Pennsylvania Anti-Bid Rigging Act shall be required. The Municipality will award a Contract or reject Bids within sixty (60) days from the date the Bids are opened. All Bids and Bid Securities submitted shall remain valid for a period of sixty (60) days from the time of Bid opening. The issuance of this Solicitation constitutes only an invitation to submit responsive Bids to the Municipality. Notwithstanding any other provision of this Solicitation, the Municipality reserves the discretion, whether any aspect of a Bid satisfactorily meets the criteria established in this Solicitation, to waive any irregularities in any Bid, and to take any other action which the Municipality deems appropriate. The Municipality intends to select the Bidder which, in the sole opinion of the Municipality is the lowest, responsive, responsible Bidder. This Solicitation consists of the Invitation to Bid, Instruction to Bidders, Bid Form, Qualification Questionnaire, Bid Bond, Non-Collusion Affidavit, Performance Bond, Letter of Credit, and Contract. Terms which are defined in the Contract shall have the same meaning when used in the other documents which comprise this Solicitation. The procedures set forth in this Solicitation are for the convenience of the Municipality and shall not give rise to any rights in any Person. If a Contract is not awarded for any reasons, or if this Solicitation is withdrawn for any reasons, the Municipality shall have no obligation or liability to any Person for any costs or expenses incurred relating to this Solicitation, any Bid or the transaction contemplated by this Solicitation or otherwise. Each Bid shall contain the Bid Form, the Bid Security, the Qualification Questionnaire and the Non-Collusion Affidavit. All forms shall be properly completed. If the Municipality awards the Contract, the Contract Documents shall consist of the invitation to Bid, Instructions to Bidders, Bid Form, Certificate of Insurance, Bid Security, Non-Collusion Affidavit, Performance Bond or Letter of Credit (as applicable), Contract, and all amendments and addenda to any of the foregoing documents. By submitting a Bid, a Bidder agrees to be legally bound to all the terms and conditions of the Contract Documents. By submitting a Bid, a Bidder warrants that the Bidder: (a) has reviewed all pertinent Contract Documents and all addenda thereto, (b) has inspected the sites where work will be performed and the conditions under which the work will be performed and (c) has not discovered any ambiguities or conflicts in the work description, specifications, or other terms or conditions of the Contract Documents. ***Prebid meeting: A mandatory pre-bid meeting will be held on September 19, 2024 at 3:00 P.M. at the East Hempfield Township Municipal Office.
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