Renovation of a theater / auditorium in Warrensburg, Missouri. Completed plans call for the renovation of a theater / auditorium.

The University of Central Missouri, hereinafter referred to as Owners, are requesting bids from qualified companies, hereinafter referred to as Vendor or Contractor for the removal of the current stage lift and supply and installation of a new orchestra pit stage lift and other features in the Highlander Theatre in Martin Hall on the UCM Campus in Warrensburg, MO. The building site is located at: Martin Building, 199 East Clark Street, Warrensburg, MO Selective demolition of the existing lift and finishes will take place to accommodate a new lift. Fill the existing jack-screw shafts. Coordinate the installation of a new pit lift and floor structure. Install sub-flooring and stage flooring on the new lift. Install convenience outlets and permanent work lighting. Install a new structural steel removable orchestra pit railing and decorative finishes along the pit's edge. Provide and install interlocked safety doors and orchestra pit stage curtains. Electrical power and conduits will need to be provided from the existing electrical room to the components of the new lift and convenience outlets. Fire alarm adjustments and conduits for lift communication will need to be made. The Owner has determined that the lift must be purchased and installed by "Gala Systems, Inc." Include costs for purchasing of lift systems, final connections, communication pathways, and Contractor's coordination of material and equipment in the base bid. The Vendor shall include all costs associated with the labor, supervision, materials, supplies, permits and licenses required to perform the services requested in these Specifications, the plans and drawings (if attached) and other bid documents. Any mention of compliance with these General Specifications shall also mean compliance according to the terms of all other documents attached to or referenced in the bid. Contract will be awarded to the lowest, responsible, responsive Vendor whose bid substantially meets all the required specifications, duties, terms, and conditions as defined in this request. Vendor shall protect the general public, employees, and buildings against damage during the project. Any damage done to the surrounding area which is not part of this project will be immediately repaired by the Vendor at no charge to the Owners. Vendor shall not store products, tools, or supplies in an area other than what is designated as a staging area. The Owners will execute a firm-fixed contract for the work to be performed under the terms of an awarded contract. The Owners reserve the right to allow adjustments to the contract should there be a substantial change in the nature of the work involved. Such adjustments must be made in the form of a written contract amendment signed by both the Vendor and the Owners at the time of the change. Deviation from these Specifications including requests for substitutions and contract terms, or any other bid document must be documented on Company Letterhead and submitted to the Procurement Department at least five (5) calendar days prior to bid close. Vendor must submit their bid and all attachments via the UCM Ebid system. To submit a bid, Vendor must be registered with the UCM Procurement Dept. To register, go to the UCM website; click Offices Click N-P Click Procurement Click UCM Ebid Click "Supplier Registration" Follow instructions to completion. All inquiries regarding these specifications or other bid documents shall be directed via email request to Bob Walla - Procurement Director (walla@ucmo.edu) These inquiries and/or responses shall be distributed to prospective Vendors as an electronic addenda in the Ebid system. All inquiries must be submitted to the Procurement Office at least five (5) calendar days prior to the bid close. Vendors are not allowed to discuss this bid with any Architect, Owner employee or Project Manager other than the UCM Procurement Staff through the award process. Failure to follow this requirement may result in immediate disqualification of your bid. The awarded contract is not assignable without the written approval of the Owners in the form of a contract amendment. Payment will be made within 30 days of final completion and approval by the UCM Owners Representative/Project Manager. Progress payments on a monthly basis may be made upon approval by Project Manager which corresponds with the work done and/or materials utilized. Vendor shall have 10% of all costs held as retainage throughout the term of the contract. Payment of retainage will be made within 30 days of final acceptance of project less any liquidated damages if applicable. UCM will not make prepayment on any products or services to be performed under the terms of the contract. The Project Manager for this project will be Rory Watson - Facilities and Property Office. Vendor shall comply with all Prevailing Wage requirements, including reporting, if project exceeds $75,000.00. Vendor shall comply with MBE/WBE requirements if project exceeds $100,000.00. Vendor shall submit the proper documentation as published in the Ebid Bid Attachment section. Vendor shall provide a Performance and Payment Bond in the amount of 100% of the contract upon award of contract. Vendor shall submit a Bid Bond in the amount of 5% of the bid amount at time of bid submittal. CONTRACTOR INSURANCE The awarded Vendor shall furnish the Owners with a Certificate of Insurance ACORD in the kinds and minimum amounts as detailed in the attached "Insurance Requirements Construction" at time of award. All certificates of insurance shall be filed with the Owners on the standard ACORD Certificate of Insurance form showing specific limits of insurance coverage required. Certificate shall not have any information in the Description box. Vendors are strongly encouraged to send the insurance requirements to their Insurance Agent during the bid process in order to ensure contract execution within 10 days of award notice. QUALIFICATIONS OF THE BIDDER The Owner may investigate as deemed necessary to determine the ability of the Vendor to perform the required work, and the Vendor shall furnish to the Owners all such information and data for this purpose. No Vendor will be considered who is not at the present time actively engaged in the performance of general contracting services similar to those described in this bid, and who cannot clearly demonstrate to the satisfaction of the Owners, his/her ability to satisfactorily perform the work in accordance with the requirements of this specification and standards of the industry. Vendor shall provide at least three current references for other customers where similar services have been provided at time of bid response or upon request. Reference responses may be attached to the Response Attachment section of the Ebid response. REMOVAL, DISPOSAL AND SITE RESTORATION The Vendor shall remove from the site and dispose of all material, debris, replacement materials in accordance with all Local, State and Federal regulations. Vendors are strongly encouraged to recycle metal, concrete, and any other material in order to reduce the amount of waste going to the Landfill. CONSTRUCTION WORK SUPPLY AND INSTALLATION REQUIREMENTS Vendor must comply with the following information throughout the completion of the project provided they do not interfere with the other documents attached to the bid. Any deviation from the bid documents which may arise during installation must be addressed and approved by the Project Manager prior to completion of work, with a contract amendment being issued by UCM. The materials, products and equipment described in the bid establish a standard of required function, dimension, appearance, and quality to be met by any proposed substitution. Any request for substitution of the products listed in the bid must be submitted to the Procurement Department at least five (5) days prior to bid closing. Requests for substitutions will be addressed via an addendum to all Vendors through the Ebid system. No substitutions will be considered after the contract award unless specifically provided for in contract documents. No substitution is allowed for the lift from Gala Systems. The Contractor is responsible for obtaining and paying of all fees and charges associated with permits or licenses required to complete the work for this project. UCM is not subject to most permits in Warrensburg, but it is the responsibility of the Contractor to ensure this is applicable for this project. Contractors will be given a location to park vehicles and stage equipment during the term of the project. Contractors must acquire a UCM parking permit from Public Safety prior to start of project. Cost of permit shall be paid by Contractor. All work related to the project shall be included in the lump sum prices and the total amount agreed to in the final contract. Contractor takes full responsibility for all their employees and any subcontractors who are hired to work on the project. Contractor must coordinate work outside of normal business hours with Project Manager. All equipment shall be deployed and fully operational prior to inspection and approval by UCM. Vendor shall complete the project according to industry standards and the Plans/Drawings attached to the Ebid Bid Attachment section. Contractor shall notify Project Manager one week in advance of shutting down power to any part of the building or shutting off AC or heat in any part the building and provide the length of time for the shut off in order for staff and faculty to make other arrangements. Work shall include the removal of the current lift and installation of a complete and new turnkey lift system as described and shown in the plans/drawings and specifications. PROJECT COMPLETION AND WARRANTY The estimated notice to proceed date is October 10, 2024. UCM requests all work to be performed between May 10 to August 1, 2025. Final completion must be August 1, 2025. Completion dates for this project will be listed on the contract document based on Vendor response. Vendor must complete the project according to the agreed upon contract final completion date which will be listed in the contract documents. If the Vendor fails to complete the Work according to the Contract (allowing for any approved extensions of time), the Vendor shall pay Liquidated Damages in the amount shown on the Liquidated Damage sheet in the Bid Attachment section of Ebid. Liquidated Damages to be charged per day for each day that the Work remains incomplete for both substantial and final completion. The Owners shall deduct the amount of Liquidated Damages due from the money due the Vendor prior to final payment. If the remaining amount due the Vendor is less than the total amount of Liquidated Damages, the Vendor shall pay the difference within 10 days. If the Vendor fails to pay such difference, the Owners shall have the right to recover the difference from the Vendor. The Liquidated Damages provided herein are not considered punitive. The Vendor agrees that such damages are predetermined and reasonable amounts to compensate for the detriment to the public and to defray expenses incurred by the Owners due to the delay in the completion of the Work. Delays caused by the Owners or other factors not in the control of the Vendor may result in an extension of the project and an amendment to the contract. Delays due to supplies not being ordered in a timely manner by Contractor shall not result in an extension and LD's will begin as scheduled. UCM shall not be responsible for any fees or charges associated with a delay in the project. This includes labor, mobilization, demobilization, expenses, overhead or any other costs considered by the Contractor to be a cost of the project. All work performed under the terms of this bid and subsequent contract documents shall be guaranteed for a minimum period of one year from date of final completion of the project or longer according to the terms of the manufacturer's standard agreement. Warranty work shall include all parts, delivery, labor, trip charges, overhead and profit. Job shall be completed according to industry standards with approval of completion and final payment being made by the Project Manager and the Owner's Representative. Contact Information Name Robert Walla Address 415 E Clark Street Bldg A Suite 116 Warrensburg, MO 64093 USA Phone 660 (543) 4523 Email walla@ucmo.edu MBE/WBE Percentage Goal: a. The bidder shall have as a goal subcontracting not less than five percent (5%) of the awarded contract price for work to be performed of MBE/WBE(s).