Remodeling of a municipal facility in Rocklin, California. Conceptual plans call for the remodel of a 17,500-square-foot, two-story above grade municipal facility.

The Office of the City Manager, in collaboration with the Public Works Department, invites proposals from qualified firms for professional Architectural and Engineering Services for the design of a City Hall remodel. A combination of growth in staffing, changes in service delivery models, and the need to implement modern elements have proven a need for more staff work space. Optimizing the currently unused space and standardizing what is currently being used to maximize capacity on both the first and second floors is desired. Proposals are due on or before September 13, 2024 at 4:00 pm at Rocklin City Hall, 3970 Rocklin Road, Rocklin, CA 95677. The Office of the City Manager, in collaboration with the Public Works Department, invites proposals from qualified firms for professional Architectural and Engineering Services for the design of a City Hall remodel. 1.2 CITY OVERVIEW The City of Rocklin is an incorporated city with a population of more than 73,000 residents, located in Placer County off of Interstate 80, approximately 22 miles northeast of Sacramento, California. The City of Rocklin is a General Law city operating under the City Council/City Manager form of government. 1.3 CITY HALL OVERVIEW The City of Rocklin City Hall building was opened at 3970 Rocklin Road in 1991 and is comprised of approximately 17,500 gross square feet including Council Chambers on the second floor. The building is currently resident to the following City departments: o First Floor: Office of the City Manager, Office of the City Attorney, and Community Development Department (Building, Planning, and Engineering Divisions) o Second Floor: Office of the City Clerk, Administrative Services (divisions of Human Resources, Finance, and a portion of IT) On numerous occasions over the last 33 years, adjustments have been made to cubicle and office configurations, including the addition of interior walls, as well as reformatting of the public counters on both the first and second floors. In 2020, a small office addition was completed on the first floor in preexisting deck space. A combination of growth in staffing, changes in service delivery models, and the need to implement modern elements have proven a need for more staff work space. Optimizing the currently unused space and standardizing what is currently being used to maximize capacity on both the first and second floors is desired. Minor space additions, if feasible, are optional. Department locations are fluid and the City will entertain department relocations if recommended for flow and public access. Project elements will be finalized through the design process; however, it is anticipated that the City Hall remodel should include: o Design of new standardized workstations and furniture, and standardized space allocations, and an increase in the number of workspaces when compared to the current configuration o Minimum of one additional office and four additional workstations o If feasible, a total of six to ten total additional offices/workstations desired in order to accommodate anticipated staffing levels at build-out o New first floor break room comparable in size and appliance capacity as the existing break room located on the second floor 1 o New wallcoverings and paint o New carpet and resilient flooring o New mechanical plan to reflect any applicable changes to the HVAC system as a result of the remodel o Accessibility upgrades and addition of fixtures in existing restrooms o Optional security upgrades including electronic keying at exterior doors o Maintain accessible public counters with secure gates o Maximize exposure to natural light as much as possible in workspaces and offices The City previously completed a Space Allocation Plan of City Hall. The Space Allocation Plan is provided for reference in Section 5.2. It should be noted that the Space Allocation Plan reflects an inflated estimate of additional personnel. As noted above, it is anticipated that a total of six to ten additional offices/workstations would be necessary in order to accommodate actual anticipated staffing levels at build-out. Key to this design process is the development of a budget estimate to include a phasing plan, construction plans and technical specifications for both physical modifications and fixtures, furniture and equipment, and construction costs. 1.4 INSTRUCTIONS This RFP includes a description of the scope of services, proposal requirements, and instructions for submitting your proposal. Failure to follow these instructions may result in rejection of your proposal. No oral representations or interpretations will be made to any proposer as to the meaning of this RFP. In the event that it becomes necessary to revise any part of this RFP, written addenda will be issued. Any amendment to this RFP is valid only if it is in writing and issued by the City department issuing the RFP. No oral interpretations or answers shall bind the City unless confirmed by the City in writing. 1.5 PURPOSE OF THE RFP The City seeks a professional architectural firm to provide conceptual design, design development, construction documents and specifications for a future remodel of City Hall. Each proposer is required to utilize their expertise to advise and make recommendations in their proposals, including any omission in these specifications which may adversely affect the requirements of the City. The estimated budget for this project is between $50,000 and $150,000 based on comparable projects in the region. Interested firms may suggest an alternate budget based on industry standard design service costs. The cost proposal (Section 2.1.4) will not be a determining factor in the identification of a preferred proposer. A preferred proposer will be identified based on factors that are discussed in Section 3 of this RFP. A proposer's cost proposal will be used only during contract negotiations. All questions and inquiries must be submitted via email to Gabrielle de Farcy at gabrielle.defarcy@rocklin.ca.us. The deadline to submit questions is August 23, 2024. *The value for this project is based on a financial range. The value is listed as the highest possible cost from the range provided by a stakeholder or official project document.