Site work for a mixed-use development in Eagle Pass, Texas. Completed plans call for site work for a bridge / tunnel; sidewalk / parking lot; and water / sewer project.

1. Purpose The City of Eagle Pass (CITY) is soliciting for Competitive Sealed Proposals (CSP) from General Contractors (GC) for the Eagle Pass Hike and Bike Trail Project (RFP#2024-025) The Scope of the project consists of the construction of a new concrete hike and bike trail, a pedestrian bridge, landscaping/architectural items, fencing, illumination, and drainage. The Project is in Eagle Pass, Texas 78852. The project site is located south of E. Main Street (US277/US57), east of the Maverick County Water Control and Improvement District No. 1 canal, west of Westlake Blvd (Westlake subdivision), and south of Chapultepec Dr (Westlake subdivision). The CITY shall select the Offeror that submits the proposal that offers the best value for the governmental entity based on: (1) the selection criteria in this request for proposal and the weighted value for those criteria in this request for proposal; and (2) its ranking evaluation. 2. Background The City of Eagle Pass is in Maverick County in the southwest part of the State of Texas. It is the neighboring city to Piedras Negras, Mexico. The Eagle Pass-Piedras Negras Metropolitan Area (EG-PN) is one of six binational metropolitan areas along the United States-Mexican border. The most recent census population for City limits is 28,945 (2017) while the metropolitan area population was 48,401 (2008). The City of Eagle Pass was established in 1849 and is currently approximately 10 square miles and has experienced significant growth during the last several years. The City of Eagle Pass is located approximately 143 miles southwest of San Antonio Texas and approximately 124 miles northwest of Laredo Texas. 3. Scope of Services The following scope and approach are provided as basic guidance for responding to this RFP. The services to be provided shall include, but is not limited to, the following: a. The GC shall provide all labor, material and equipment required to complete the construction of the Eagle Pass Hike and Bike Trail Project, contained within the Construction Documents on or before one hundred eighty (180) calendar days from the date of the issuance of the Notice to Proceed under the Contract for Work issuance of the Notice to proceed under the Contract for Work. b. Perform the Work described in the Construction Documents. Respondents are instructed to carefully review the Construction Documents, which are incorporated into this RFP. 4. Additional Services No additional services are being solicited at this time. 5. Term of Contract The term of the contract shall be for the anticipated project completion time. 6. Terms of Payment The selected GC will be required to enter into an executed written Construction Agreement with the City of Eagle Pass, which will incorporate much of the information contained in this RFP. The CITY intends to utilize AIA A101 Standard Form of Agreement between Owner and Contractor with addenda. GC shall agree to a unit price fee payment, which shall include all costs associated with the services outlined herein and those mutually agreed upon prior to contract execution. Any cost billed separately as a reimbursable shall be declared and included in the lump sum amount. Invoices shall be provided by GC which set forth the percentage of work completed to date, establishing the amount due based upon the percentage completed, less retainage, any previous amounts billed, and/or paid to date. Payments shall be made in accordance with Texas Government Code, Chapter 2251. Payment may be made only after inspection and acceptance by the City of Eagle Pass. Payment of balances shall be made only after approval and final acceptance by the City. Payments will be made in accordance with the Texas Prompt Payment Law, Texas Government Code, Subtitle F, Chapter 2251. The City will pay Vendor within thirty days after the acceptance of the supplies, materials, equipment, or the day on which the performance of services was completed or the day, on which the City receives a correct invoice for the supplies, materials, equipment or services, whichever is later. The Vendor may charge a late fee (fee shall not be greater than that which is permitted by Texas law) for payments not made in accordance with this prompt payment policy; however, this policy does not apply to payments made by the City in the event: 1. There is a bona fide dispute between the City and Vendor concerning the supplies, materials, services, or equipment delivered or the services performed that causes the payment to be late; or 2. The terms of a federal agreement, grant, regulation, or statute prevent the City from making a timely payment with Federal Funds; or 3. The is a bona fide dispute between the Vendor and a subcontractor or between a subcontractor and its suppliers concerning supplies, material, or equipment delivered or the services performed which caused the payment to be late; or 4. The invoice is not mailed to the City in strict accordance with instructions, if any, on the purchase order or agreement or other such contractual agreement. 7. Bond Requirements Payment Bond: If contract exceeds $50,000.00, a payment bond for the full amount of the proposal is required from the successful offeror prior to the commencement of work. Performance Bond: If contract exceeds $100,000.00, a payment bond for the full amount of the proposal is required from the successful offeror prior to the commencement of work. Bid Bond: A bid bond or cashier's check for five percent (5%) of the total bid with submitted proposal. 8. Retainage Payments by the CITY to the GC for services rendered during the course of the Work will be made less ten percent (10%) retainage. Thirty (30) days after the issuance of the Final Inspection and Verification, all retainage is released to the GC, except in cases where it is determined that the retainage should not be released. 9. Period of Acceptance GC acknowledges that by submitting the Proposals, GC makes an offer that, if accepted in whole or part by the CITY, constitutes a valid and binding contract as to any and all items accepted in writing by the CITY. The period of acceptance of Proposals is sixty (60) calendar days from the date of opening unless the GC notes a different period. Contract Administration City Manager, (or successor), and/or designee(s) shall serve as City of Eagle Pass Contract Administrator with designated responsibility to ensure compliance with the requirements of the Contract and any ensuing agreement, such as but not limited to, acceptance, inspection and delivery. 12.Change Orders No oral statement of any person shall modify or otherwise change or affect the terms, conditions or specifications stated in the resulting contract. All change orders to the contract will be made in writing by the City's Purchasing Manager and approved by City Council. 13.Purchase Order If required by the City of Eagle Pass Purchasing Division, a purchase order(s) may be generated to the Successful Respondent for good and/or services. If a purchase order is issued, the purchase order number MUST appear on all itemized invoices and/or requests for payment. 14.Environment It is the intent of the City to purchase goods and services having the least adverse environmental impact, within the constraints of statutory purchasing requirements, departmental needs, availability, and sound economic considerations. Suggested changes and environmental enhancements for possible inclusion in future revisions of this specification are encouraged. 15.Safety The Successful Respondent is responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with any services to be provided hereunder the safety program shall comply with all applicable requirements of the current federal Occupational Safety and Health Act and all other applicable federal, state and local laws and regulations. 16.Local Purchases Unless otherwise specified, cost and other considerations being equal, local firms shall be given first consideration for the project. The City of Eagle Pass encourages and appreciates the use of local labor, products, and services. 17.Responses to Solicitation a. Submission of Proposals: Interested parties are instructed to carefully examine this entire RFP. Contractor/Firms/individuals interested in providing services for this project must provide proposal in accordance with this solicitation. The CITY utilizes Public Purchase, a web-based e-procurement service which allows vendors to register online and receive notification of solicitations, amendments, and awards. Interested Proposers should review the company options and free registration at this website: www.publicpurchase.com. Registration is required to view bid docs. b. In order to equitably evaluate each firm's or individual's ability to meet the services needs of the CITY, a standard format for all Proposals is required. Only responses submitted in the prescribed format and using the provided forms will be considered and evaluated for contract award. Additional explanatory information may be included as part of a Proposal with appropriate references linked to the supplemental information. Please note that Eagle Pass is considered a remote location by many delivery companies and couriers. Proposers must allow adequate time for delivery, and not assume overnight delivery will reach the CITY prior to opening date and time. d. The CITY will not accept late submissions, including but not limited to, misdirected submissions, or those caused by technical difficulties or other actions/inactions not directly attributed to the CITY or representatives of the CITY. e. The CITY does not accept proposals submitted electronically, via E-Mail, nor via Facsimile. f. All proposals become property of the City of Eagle Pass upon receipt. Any information deemed to be confidential by the respondent should be clearly noted on the page or pages where such confidential information is contained. The City of Eagle Pass cannot guarantee that it will not be compelled to disclose all or part of any public record under the Texas Open Records Act, since information deemed to be confidential by the Consultant may not be considered confidential under Texas Law There will be a public opening of proposals in the City Hall Council Chambers immediately following the proposal due date and time. Names and Monetary Amounts will be read aloud. Interested parties are invited to attend. 18.Proposal Requirements Respondent's Proposal shall include the following items in the following sequence, noted with the appropriate heading as indicated below. If Respondent is proposing as a team or joint venture, provide the same information for each member of the team or joint venture. Respondent shall submit one original hardcopy, signed in ink, and two (2) hardcopies of the PROPOSAL and 1 USB containing an Adobe PDF Version of the entire PROPSOSAL in a sealed package clearly marked with the project name, "RFP#2024- 024 CITY OF EAGLE PASS - Eagle Pass Hike and Bike Trail Project", on the front of the envelope or delivery package. Electronic Submissions will not be accepted. Any requests for interpretation, clarification, specification questions, etc. must be either submitted in writing to the City Purchasing Manager via email or online at website at least five (5) business days prior to RFP opening or it will not be considered. No verbal questions will be accepted. Questions of substantial nature will be addressed in the form of an addendum and posted on website. for all interested to review. If the CITY, in its sole discretion, determines that a clarification is required, such clarification shall be issued in writing as an addendum or answered question and will be available to all prospective PROPOSERS. Addenda and answered questions will be available up at www.PublicPurchase.com and upon written request to the City Purchasing Manager. The Purchasing Manager has the sole authority for the modification of this RFP. Respondents are responsible for reviewing any addenda and additional information prior to the opening date. Proposers are responsible for reviewing any addenda or updated information prior to the opening date. Interpretations, corrections or changes to the RFP made in any other manner other than writing are not binding upon the CITY, and INDIVIDUAL/FIRM/CONTRACTOR shall not rely upon such interpretations, corrections or changes. Oral explanations or instructions given before the award of the Contract are not binding. Any requests for interpretation, clarification, etc. must be submitted on the Public Purchase website or via e-mail for this RFP no later than Friday, September 27, 2024, at 5pm CST or will not be considered. The CITY may provide answers to all questions no later than Friday, October 04, 2024, at 5pm CST. Contact: Luissana Ramirez, Interim Purchasing Manager 100 S. Monroe Eagle Pass, TX 78852 Email: purchasing@eaglepasstx.us Phone: 830-773-1111 Ext. 2023