Direct all inquiries concerning this IFB to:
Desmond McCleese
Procurement Specialist II
Email: dmccleese@ncdot.gov
Phone: (919) 707-2629 CAUTION: For bids submitted via U.S. mail, please note that the U.S. Postal Service generally does not deliver mail to a specified
street address but to the State's Mail Service Center. Vendors are cautioned that bids sent via U.S. Mail, including Express Mail,
may not be delivered by the Mail Service Center to the agency's purchasing office on the due date in time to meet the bid
deadline. All Vendors are urged to take the possibility of delay into account when submitting bids by U.S. Postal Service, courier,
or other delivery service. Attempts to submit a bid via facsimile (FAX) machine, telephone, or email in response to this IFB
shall NOT be accepted.
a) Submit a signed, original executed bid response, and, if required, (1) redacted (Proprietary and Confidential Information
Excluded) copy on a flash drive of your bid simultaneously to the address identified in the table above.
b) Submit your bid in a sealed package. Clearly mark each package with: (1) Vendor name; (2) the IFB number; and (3) the
due date. Address the package(s) for delivery as shown in the table above. If Vendor is submitting more than one (1) bid,
each bid shall be submitted in separate sealed envelopes and marked accordingly. For delivery purposes, separate sealed
envelopes from a single Vendor may be included in the same outer package. Bids are subject to rejection unless submitted
with the information above included on the outside of the sealed bid package. Failure to submit a bid in strict accordance with these instructions shall constitute sufficient cause to reject a Vendor's bid(s).
Critical updated information may be included in Addenda to this IFB. It is important that all Vendors responding on this IFB
periodically check the State's eVP website for any Addenda that may be issued prior to the bid opening date. All Vendors shall
be deemed to have read and understood all information in this IFB and all Addenda thereto. BID CONTENTS
Vendors shall populate all attachments of this IFB that require the Vendor to provide information and include an authorized
signature where requested. Failure to provide all required items, or Vendor's submission of incomplete items, may result in the
State rejecting Vendor's bid, in the State's sole discretion
Vendor IFB responses shall include the following items and attachments, which shall be arranged in the following order:
a) Completed and signed version of EXECUTION PAGES, along with the body of the IFB.
b) Signed receipt pages of any addenda released in conjunction with this IFB, if required to be returned.
c) Completed version of ATTACHMENT A: PRICING FORM
d) Completed version of ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION
e) Completed version of ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR
f) Completed and signed version of ATTACHMENT H: VENDOR REQUEST FOR EO50 PRICE-MATCHING, if applicable METHOD OF AWARD
North Carolina G.S. 143-52 provides a general list of criteria the State shall use to award contracts, as supplemented by the
additional criteria herein. The Goods or Services being procured shall dictate the application and order of criteria; however, all
award decisions shall be in the State's best interest.
All responsive bids will be reviewed, and award or awards will be based on the responsive bid(s) offering the lowest price that
meets the specifications to include any required verifications set out herein such as but not limited to past performance,
references, and financial documents.
While the intent of this IFB is to award a Contract(s) to a single Vendor for all line items multiple Vendors, the State reserves
the right to make separate awards to different Vendors for one or more line items, to not award one or more line items or to
cancel this IFB in its entirety without awarding a Contract, if it is considered to be most advantageous to the State to do so. If a Vendor selected for award is determined by the State to be a non-resident of North Carolina, all responsive bids will be
reviewed to determine if any of them were submitted by a North Carolina resident Vendor who requested an opportunity to
match the price of the winning bid, pursuant to Executive Order #50 and G.S. 143-59 (for more information, please refer to
ATTACHMENT H: VENDOR REQUEST FOR EXECUTIVE ORDER #50 PRICE MATCHING. If such bid(s) are identified, the State will
then determine whether any such bid falls within the price-match range, and, if so, make a Contract award in accordance with
the process that implements G.S. 143-59 and Executive Order #50. The State reserves the right to waive any minor informality or technicality in bids received.
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