This is an Invitation to Bid (ITB) for the purchase of Polyaluminum Chloride in Rockdale County. Instructions for
preparation and submission of a bid are contained in this packet. Bids must be typed or printed in ink. Rockdale County provides equal opportunity for all businesses and does not discriminate against any person or
business because of race, color, religion, sex, national origin, and handicap, or veterans' status. This policy
ensures all segments of the business community have access to supplying the goods and services needed by
Rockdale County All questions concerning this ITB and all questions arising subsequent to award are to be addressed to the Purchasing Division via email to Adrienne Brown, at Adrienne.m.brown@rockdalecountyga.gov All questions and/or requests for clarifications concerning this ITB must be submitted to the Purchasing Division via email to adrienne.m.brown@rockdalecountyga.gov or at the above address no later than 2:00 p.m., local time, on Thursday, September 12, 2024. Twelve (12) Months from Notice to proceed with option to renew two (2) additional 12-month periods. The Contract Term will be (1) year and will auto renew (2) additional one-year terms, unless cancelled in
writing 30 days before the end of current term. Because this contract contains two (2) renewal periods and the price of materials is subject to change from
year to year, it is appropriate to allow the Contractor to offer price increases prior to the renewal of the contract
for the following year. Therefore, 90 days prior to the end of the contract, the Contractor will advise the County
in writing of their desire to renew the contract and will provide the County with an updated price list (this should
be the same price list from the original bid with any necessary additions that became evident during the
previous year's operations). The County will review the price increases and if necessary, negotiate with the
Contractor to finalize pricing. Once both parties have agreed to the contract extension pricing, the County will
prepare an Amendment to the original contract outlining the extension period, the new pricing that has been
approved by both parties, and any other changes to the contract that become necessary to improve the
operational effectiveness of the Agreement. The Rockdale County Procurement Office and/or Evaluation Committee make a recommendation for award.
The Board of Commissioners will make the actual award of the contract and has the authority to award the
contract to a company different than the company recommended by the Procurement Office and/or Evaluation
Committee. Rockdale County reserves the right to make no awards, multiple awards, one award for all items; or
whatever the County deems to be in its best interest Rockdale County may reject any and all bids and must reject a bid of any party who has been delinquent or unfaithful in any
formal contract with Rockdale County. Also, the right is reserved to waive any irregularities or informalities in any bid in the
proposing procedure. Rockdale County shall be the sole judge as to which bid is best, and in ascertaining this, will take into
consideration the business integrity, financial resources, facilities for performing the work, and experience in similar operations
of the various bidders.
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