This is a service / maintenance or supply contract in Coronado, California. Contact the soliciting agency for additional information.

Project Type RFQual (Request for Qualification) Response Types Response File Cover Letter (required) Cover Sheet (required) Resume(s) for Project Manager(s) (required) References for each resume submitted (required) Rate Sheet (required) Acknowledgement and any exceptions to the City's Professional Services Agreement (required) Type of Award Lump Sum Categories 236220 - Commercial and Institutional Building Construction 237110 - Water and Sewer Line and Related Structures Construction 237310 - Highway, Street, and Bridge Construction 237990 - Other Heavy and Civil Engineering Construction 541330 - Engineering Services 541611 - Administrative Management and General Management Consulting Services 541618 - Other Management Consulting Services Department Public Services & Engineering Dept Address 101 B Ave Coronado, California 92118 County San Diego Pre-Bid Meeting Information Pre-Bid Meeting No Online Q&A Online Q&A Yes Q&A Deadline 09/19/2024 4:00 PM (PDT) Contact Information Contact Info Denise Johnson 619-522-7349 procurement@coronado.ca.us Background The City of Coronado maintains 7.4 square miles which includes: 47 miles of public streets, 10 miles of alleys, 7 traffic signals, 45 miles of sanitary sewer mains, 8 miles of storm drains, 18 pump stations/10 diverters (sewer/storm), 30 buildings and structures, 8 miles of dedicated bike path, 18 public parks and much more. The City has a long list of diverse Projects that are in progress or have not been initiated. A majority of the Projects have sufficient funding for design and construction. PS&E intends to outsource project management services to help complete Projects in an expeditious, yet thorough and steady manner. SCOPE OF SERVICES The selected consultant should have demonstrated project management experience similar to all or some of the types of projects described in the Fiscal Year 2024-25 CIP (Attachment A). This includes but is not limited to preliminary design, design, construction, operation, maintenance, evaluation, inspection, repair and replacement. The current status of the CIP projects can be found in the most recent Quarterly Report (Attachment B). Specifically, the categories and project/infrastructure types include but are not limited to: City/Public Facilities o Buildings o Emergency generators o Roofs o HVAC's o Playgrounds o ADA upgrades Transportation & Right of Way o Utility undergrounding o Pavement and concrete o Traffic signals and control devices Wastewater o Wastewater gravity sewer mains and manholes o Wastewater pump stations and force mains Storm Drain o Storm drain mains, inlets and cleanouts o Storm drain pump stations and force mains o Storm drain diverters The selected Consultant will be the City's Project Manager administering the progress of assigned Projects. The selected Consultant is expected to perform with limited oversight and direction in a proficient manner and in accordance with applicable standards and regulatory requirements for public projects. The selected Consultant, with final direction provided by PS&E, is expected to be responsible for, but not limited to, a combination of the following essential functions: 1. Act as the lead on the assigned project. 2. Meet with staff to determine project objectives and requirements. 3. Work with City Architectural / Engineering design consultants to prepare draft scopes, fees, and schedules for project activities, subject to conflict-of-interest and public disclosure requirements. 4. Attend meetings in person or virtually with staff, City consultants, outside agencies, stakeholders, residents, etc. 5. Conduct site visits, review plans, specifications, or any other documents, and recommend edits or approval. 6. Coordinate reviews with other City Departments or outside agencies to obtain permit approvals. 7. Coordinate project construction advertisement and bidding, subject to conflict-of-interest and public disclosure requirements. 8. Respond to project Requests for Information (RFIs). 9. Coordinate with City consultants/contractors to complete project construction. 10. Manage critical project pathways and establish milestones to ensure projects are delivered on schedule and within budget. 11. Oversee plan-check and coordination of permitting. 12. Prepare and maintain project task lists, budgets, and schedules. 13. Prepare and coordinate monthly project reports. 14. Review City consultant/contractor invoices and recommend edits or approval. 15. Support Capital Improvement Program Project Managers in the planning of future projects. Related responsibilities may include but are not limited to project definition and scope development; budget and resource forecasts; preparation of the project sheets identifying scope, schedule, budget, CEQA process, project initiation procedures, preliminary engineering, program reporting, and other documentation; and creation of slide decks or other presentations and electronic media communications. 16. Preparation of exhibits for public workshops. 17. Other tasks as assigned. QUALIFICATIONS, PROCESS, AND REQUIREMENTS Minimum Qualifications 1. PS&E is seeking and prefers Consultants that have at least ten years of demonstrated experience managing capital improvement projects similar to those described in the Scope of Services section as evidenced by professional qualifications, certifications and/or demonstrated experience. a. Submissions must identify at least one (1) Project Manager. b. In the event a contract is awarded, and the identified Project Manager(s) are no longer with the firm, a request for substitution must be submitted in writing and approved by the City. 2. Consultant shall be a legal entity in good standing as listed in Attachment 1, at the time of submission or at a minimum of 45 calendar days after the submission date. 3. The Consultant must also be able to meet the terms and conditions described in Attachment 4 - Sample Professional Services Agreement, including the insurance requirements. Submission Requirements Submissions must include all required documents to be evaluated in Adobe PDF format with a limit of 100 MB. Deviations in the format, size or type of documents submitted may result in proposal being deemed non-responsive and not evaluated. Proposals must be received electronically via PlanetBids by the due date and time listed in the Timeline. Please note the PlanetBids system will not allow proposals to be submitted after the due date and time. Submittals received outside of PlanetBids will not be accepted. The City reserves the right to reject any or all responses, to waive any informality in the specifications or RFQ process, or to cancel in whole or in part the RFQ if it is in the best interest of the City to do so. By submitting a response to this RFQ, the prospective consultant waives all rights to protest or seek any legal remedies whatsoever regarding any aspect of this RFQ. Acceptance of any statement submitted pursuant to this RFQ shall not constitute any implied intent to enter into a contract for services. This RFQ does not commit the City to pay any costs incurred in the preparation of a response to contract for services. All responses to this RFQ shall become the property of the City. Clarifications/Questions/Responses All clarifications/questions must be received electronically via PlanetBids utilizing the Questions & Answers tab. Please note the PlanetBids system will not allow inquiries to be submitted after the due date listed in the Timeline. Responses will also be posted on PlanetBids by the due date found in the Timeline. Format of Submittals Submittals should consist of the following elements in this order: 1. Cover Letter (This should include a summary of the consultant's experience/capability/ certifications/licenses to provide the scope services.) 2. Cover Sheet (Attachment 1). 3. Resume(s) for Project Manager(s). 4. References for each resume submitted (Attachment 2). 5. Rate Sheet (Attachment 3): Billing rates for various positions that may be utilized. 6. Acknowledgement and any exceptions to the City's Professional Services Agreement Evaluation The City shall create a Selection Committee consisting of City staff members. The Selection Committee will review and analyze all responses, conduct interviews as necessary, and contact references as necessary in order to evaluate Consultants. At the conclusion of the review, a member of the Selection Committee will contact the Consultants rated highest to review the Rate sheet and response to the Acknowledgement and any exceptions to Professional Services Agreement. Should the City and the selected Consultant be unable to agree on contract terms, the award of the contract will be offered to the second ranking Consultant, and so forth, as necessary. The City may need to hire more than one Consultant to perform the services required under this RFQ. The City may continue to award contracts to Consultants under this RFQ so long as is necessary, subject to funding and other considerations. The City has the sole authority in its sole discretion to select the preferred Consultants, reserves the right to reject proposals based on information submitted and from interviews, review of previous and current projects, and other pertinent factors. In addition, the City reserves the right to approve or reject all subconsultants and/or employees proposed to be retained by the consultant. Notwithstanding a recommendation of the Selection Committee, the City retains the sole right to exercise its judgment concerning the selection of a consultant and the terms of any resultant agreement. The City is the ultimate decision-making body and makes the final determinations necessary to arrive at a decision whether to award a contract. Award of Contract It is anticipated that the Selection Committee will put forward a recommendation to City Council for award of contract. Once authorization is received, City staff will issue the contract. A Professional Services Agreement Sample for the City of Coronado is shown in Attachment 4. Proposers are required to carefully review the sample Agreement and Insurance Requirements identified therein. The terms of the Agreement, including insurance requirements, are the City's standards. Proposals must indicate whether the proposer is willing to execute the Agreement as drafted and comply with the insurance requirements. Proposer's response must also indicate any requests for changes to the provisions of the Agreement. There will be no modifications to the Agreement that are not requested in a proposal. The City reserves the right to reject any requests for changes to the Agreement if the proposer requests changes to the Agreement, including to the insurance requirements. Contract awardees must have an active business registration with the City of Coronado, be eligible to do business in the State of California as demonstrated by an active registration with the California Secretary of State, or in the case of a sole proprietor, or independent contractor, conduct business under one's legal name or if using a fictitious business name, be registered with the County of San Diego. All Consultants are required to register as a vendor with the City of Coronado and submit a current W-9 form.