Renovation of a mixed-use development in Palo Alto, California. Completed plans call for the renovation of a medical facility and military facility.

A. PROJECT DESCRIPTION: This construction project will prepare the site on the Veterans Affairs Palo Alto Healthcare System (VAPAHCS) for the installation of a new Inpatient Pharmacy Robot. The new robot will replace an outdated model currently in use by the inpatient pharmacy service. B. PROJECT LOCATION: VAPAHCS Palo Alto, Building 100, first floor, Room 31-120, 3801 Miranda Avenue, Palo Alto, 94304. C. PROJECT CONSTRAINTS: The contractor must follow interim life safety plan, infection control measures, and egress plans during construction. The contractor must coordinate all utility shutdowns and "hot work" with the contracting officer's representative. The contractor shall follow all applicable federal and local jurisdictions laws, standards, and code requirements when conducting the work. Contractor shall work with COR to minimize construction impact on VAPAHCS and Pharmacy daily operations at Palo Alto Division. Access to space will be provided by Pharmacy staff and there will be no access to Pharmacy space other than area of construction work and egress from designated pharmacy entrance. Contractors shall refer to the solicitation documents for the minimal submission requirements and instructions pertaining to this project. The contractor shall provide services during construction as outlined in this statement of work, as well as associated design documents, drawings, and specifications. These construction services shall be provided to the Veterans Affairs Palo Alto Healthcare System (VAPAHCS), located at 3801 Miranda Avenue, Palo Alto, CA 94304, all in accordance with this Statement Of Work (SOW) and applicable contract terms or conditions. 1 PROJECT BACKGROUND The existing Pharmacy Inpatient Robot in Building 100 has served its useful life span and requires replacement. The new 3 bay, Omnicell Model XR-2 Robot, with a weight of 15,658 pounds and a footprint of 19'-0" long by 12'-0" wide and 7'-6" high, is heavier than the existing Rx APSII Robot with a footprint of 31'-8" long by 7'-0" wide and 8'-0" high. The removal and disposal of the existing robot, and installation of the new robot and associated equipment (equipment), will be provided by the VA equipment vendor (Omnicell). Refer to Enclosure -1, page 17, for Robot size, weight, modules and clearances. Refer to Enclosure -2, for associated equipment and accessories. In order to accommodate the new equipment, site preparation and modifications are required to support the additional weight and utility requirements, including networking and communication connections. Site preparation and modifications include floor and ceiling repairs, equipment anchoring, providing utility requirements, and as further described in the Statement of Bid Items and this SOW. Page 8 of 26 2 PROJECT PURPOSE AND DESCRIPTION 2.1 The intent is to select a qualified contractor to provide all labor, materials, equipment, tools, and supervision required to provide full construction services to prepare the room, anchor the new equipment, connect required utilities, and install finishes once the equipment is installed. Work shall be executed as described in this SOW, supporting documents, and as directed by the CO and COR. 3 STATEMENT OF BID ITEMS 3.1 Phasing: The project will be delivered in the following phases. Coordination between the construction contractor and the equipment vendor (Omnicell) is crucial to the successful completion of the project as a whole. Contractor to provide a Starc Wall to isolate construction area dust from Pharmacy compounding area. Submit layout to the COR for approval prior to any construction activity. Contractor to provide and maintain negative pressure in construction work area per ICRA requirements. Refer to Enclosure -6 for suggested Stark Wall layout and construction work area requiring negative pressure during Robot replacement. 3.1.1 Phase 1: A. The existing robot will be decommissioned and removed by the equipment vendor. NIC B. Contractor to patch and/or repair the existing flooring to match adjacent flooring after removal of the existing robot. C. The existing ceiling lights located over the proposed location of the new robot require removal per equipment specifications. Contractor to remove ceiling lights and replace with smooth, cleanable ceiling tiles (Armstrong Ultima or equivalent) or ceiling insert panels. Existing ceiling is a suspended system made up of two foot x four foot panels supported by a suspension system of main beams, cross tees and hangers. Relocate the existing supply air diffuser, currently located over the proposed new robot, away from the robot overhead per equipment specifications. Refer to reflected ceiling plan in Enclosure -7 for existing locations of ceiling lights and supply air diffuser. 3.1.2 Phase 2: A. The new Robot and equipment to be installed by equipment vendor. NIC B. Contractor to provide and install anchorage as required for the new Robot and equipment. Anchorage to be as per Enclosures -1, -2, and -10. Note, in case of conflicting anchorage size and or type, Enclosure -10 governs. Page 9 of 26 C. Prior to installing anchorage, contractor to scan the existing concrete on metal decking floor to locate existing reinforcing. Refer to Enclosure -11 for results of pre-construction scan provided for information only. Electronic scan results can be provided after contract award. Existing reinforcing shall not be cut or modified. This requirement does not apply to welded wire mesh as applicable. If anchor location conflicts with existing reinforcing, notify the COR prior to continuing the work. Refer to Enclosure -10 for structural drawings and General Notes for equipment anchorage. If existing conduits or other utilities conflict with anchorage installation, notify the COR prior to continuing the work. 3.1.3 Phase 3: A. Connect Utilities: Refer to Enclosure -1, pages 27-38, for electrical, HVAC, compressed air, lighting, and other siting requirements for the XR2 robot. Refer to Enclosures -2 and -12 for electrical requirements for robot accessories. Contractor to notify COR to coordinate with Engineering services prior to connecting utilities. B. Existing air compressor and air dryer were verified to match requirements in Enclosure -1. Refer to Enclosure -13 for location of existing in Basement level of B100. C. Install and connect power and data cables: Contractor to run new cables for new power and data. D. Contractor to install new power outlets and conduits per code requirements. E. Contractor to verify electrical loads. Refer to Enclosures -1 and -12 for equipment requirements. F. Connections for communication and OIT requirements: Contractor to notify COR to coordinate with VA's OIT and Engineering services. Refer to Enclosure -1, page 43, for networking and telecom requirements. G. Contractor to provide and install one new patch panel. Model is Leviton Cat 6 Universal Patch Panel, 24-Port, 1RU. Cable management bar included, 69586, SKU: 69586-058-U24. New patch panel to locate in Telephone Room E1-TC-4. Refer to Enclosure -14 for location. H. Contractor to install new data outlets. Refer to Enclosure -8 for new and existing power and data jack locations. Notify the COR to coordinate installation with VA OIT and Pharmacy. I. Networking will be coordinated with Omnicell and Bio-Med. J. Contractor to patch and repair floor tiles, drywall, and ceiling as required including any damage done by installation of the new robot and ancillary accessories. Page 10 of 26 3.1.4 Phase 4: - Robot vendor will bring the XR2 and ancillary equipment online. NIC 3.2 Project Duration 3.2.1 Removal of existing Robot is estimated duration of one week by others. Installation and build of new XR2 robot is estimated duration four weeks by others. 3.2.2 With exception of any construction requirements after removal of the existing robot, and any anchoring delays for the new XR2 robot, time duration from removal of existing robot through go live of the new XR2 robot is anticipated at 9 weeks for completion. The anticipated duration of the work is critical in minimizing construction impact on VAPAHCS and Pharmacy and associated medical requirements. 3.3 The contractor shall be knowledgeable of all national, state and VA healthcare standards, design guides and policies. The contractor shall maintain valid and current contractor's licensure, verifications, and certifications, as applicable for this project. Standards and Guides include VA Construction Standards, National Fire Protection Associate Codes (NFPA), Guidelines for Design and Construction of Hospitals and Healthcare Facilities, 2024 ed., published by the American Institute of Architects (AIA), and Guidelines for Environmental Infection Control in Healthcare Facilities. To obtain clarifications and/or additional information concerning the contract requirements or specifications, submit a written RFI utilizing the RFI Form included in this RFP, which is to be sent via email to alison.weinstein@va.gov. See RFI form for specifics. Deadline for submission of RFIs for this solicitation is September 12, 2024, at 3:00 PM PT.