Site work for a water / sewer project in Pensacola, Florida. Completed plans call for site work for a water / sewer project.

1. Introduction 1.1. Summary Escambia County is seeking a contractor for a drainage improvements project that includes 1,000 LF of roadside drainage improvements, subsurface drainage system, utility coordination/relocations and driveway improvements to provide conveyance for existing stormwater runoff and an emergency popoff for the Monarch Place Subdivision. The system will discharge to the Royal Lane Detention Pond. The pond includes a 1.0-acre pond that will be 8 feet in depth, provide detention and improve water quality for Carpenter's Creek. The pond will discharge to the existing Whiteoak Drive Drainage System. White Oak includes 500 LF of roadside drainage improvements, subsurface drainage system, utility coordination/relocations and driveway improvements to provide conveyance for existing stormwater runoff and a popoff for the Royal Lane Detention Pond. The system will tie into the existing drainage system located on Southern Street. Question Submission Deadline:September 24, 2024, 3:00pm 1.2. Contact Information Cory Roberts Project 1146 N 77th Ave Pensacola, FL 32506 Email: croberts3@myescambia.com Phone: (850) 417-4853 Department: Purchasing 2. Scope of Work 2.1. Scope of Work Escambia County is seeking a contractor for a drainage improvements project that includes 1,000 LF of roadside drainage improvements, subsurface drainage system, utility coordination/relocations and driveway improvements to provide conveyance for existing stormwater runoff and an emergency popoff for the Monarch Place Subdivision. The system will discharge to the Royal Lane Detention Pond. The pond includes a 1.0-acre pond that will be 8 feet in depth, provide detention and improve water quality for Carpenter's Creek. The pond will discharge to the existing Whiteoak Drive Drainage System. White Oak includes 500 LF of roadside drainage improvements, subsurface drainage system, utility coordination/relocations and driveway improvements to provide conveyance for existing stormwater runoff and a popoff for the Royal Lane Detention Pond. The system will tie into the existing drainage system located on Southern Street. 2.2. Project Documents All roadway improvements shall comply with the Escambia County Technical Specifications, latest edition, and all interim standards that apply. Any reference to FDOT Standard Specifications for Road and Bridge Construction, latest edition, Division 1, General Requirements and Covenants, shall be excluded and not applicable to any specification referred herein or otherwise listed in these documents or in the Escambia County Technical Specifications. All sanitary sewer or waterline construction shall be done in accordance with the latest edition of ECUA's Engineering Manual. 2.3. Certifications Escambia County Business License General or Marine Specialty State Contractors License Underground Utilities License as applicable. Work Zone Safety Traffic Supervisor Certifications as applicable BID SURETY Each offer shall be accompanied by a bid bond, cashier's check, or certified check in the amount of 5% of the total offer. Checks or bonds are to be made payable to Escambia County, Florida. The amount of the check or bond is the amount of liquidated damages agreed upon should the Offeror fail or refuse to enter into a contract with the County. A County warrant in the amount of the bid check(s) of the successful Offeror(s) will be returned immediately after the Offeror and the County are mutually bound by the contract as evidenced by signatures thereto by an authorized representative of both the Offeror and the County, and/or the Offeror accepts the Purchase Order by signing the Solicitation, Offer, and Bid Form and returning to the County Purchasing department. Any unsuccessful Offeror(s) will have the amounts of their cashier's or certified check returned via County warrant promptly after award. All Offerors agree that any interest earned on any bid surety while in possession of the County, or its agents, shall be retained by the County. PERFORMANCE AND PAYMENT BONDS The County Must require the successful Offeror(s) to furnish separate Performance and Payment bonds, under pledge of adequate surety and covering up to 100% of the dollar value of the award / an amount specified (i.e. $5,000.00) on the forms provided by the County. Such bonds shall be issued by sureties authorized to act as a surety by the State of Florida. Bonds of the successful Offeror(s) shall be reviewed by the Office of Purchasing to assure compliance, the recorded in the Office of the Clerk of the Circuit Court Recording Office, 1st Floor, 221 Palafox Place, Pensacola, Florida 32502, by the successful Offeror at his expense before the contract is executed. The cost of recording is $10.00 for the first page and $8.50 for each additional page. FIDELITY BOND The County may require the Contractor to furnish a Fidelity Bond to guarantee reimbursement to the County for losses resulting from proven acts of dishonesty by contract employees who handle cash or are exposed to opportunities for theft. Such bonds shall be issued by sureties authorized to act as a surety by the State of Florida. Bonds of the successful Offeror(s) shall be reviewed by the Office of Purchasing to assure compliance, the recorded in the Office of the Clerk of the Circuit Court Recording Office, 1st Floor, 221 Palafox Place, Pensacola, Florida, by the successful Offeror at his expense before the contract is executed. The cost of recording is $10.00 for the first page and $8.50 for each additional page. BONDING/FINANCIAL CAPACITY The County Must require the offeror to: Provide a letter from a surety company licensed to issue bonds in the State of Florida or that has an agent licensed to do business in the State of Florida indicating the offeror's bonding capacity and bonding rate. Attach current Dun & Bradstreet financial report inclusive of Dun & Bradstreet rating, or Other evidence of financial stability. MATERIALS Whenever "or approved equal" is indicated, items proposed for use shall be submitted for Engineer's approval. Wherever an item or class of material is specified exclusively by trade name or by name of the maker or by catalog reference, only such items shall be used unless previously approved through addenda by the Engineer. Should the Contractor desire to substitute another material for one or more specified by name they shall state the credit or extra involved by the use of such material, in their bid. No such materials shall be used unless approved in writing by the Engineer. PROGRESS CHART Within ten (10) days after receipt of signed Agreement the Contractor shall file with the Engineer a progress chart showing the order in which the Contractor proposes to accomplish the work, the dates on which he proposes to begin the various parts of the work and the dates he contemplates completing them. TIME FOR COMPLETION The work included in this agreement shall be substantially completed within Three Hundred Sixty-Five (365) consecutive calendar days from the date of the written Notice to Proceed. The bidder has an additional Thirty (30) consecutive calendar days from the date of substantial completion for a total number of Three Hundred Ninety-Five (395) consecutive calendar days to Final Completion. The number of days allowed does not include an allowance for calendar days missed due to weather. Extension of time will be allowed for delays due to weather if properly documented and reported to the Engineer. LIQUIDATED DAMAGES Should the awarded vendor fail to complete the required services or make delivery of the commodities or equipment within the times(s) specified in the Agreement, or within such additional time(s) as may be granted by Escambia County, the County will suffer damage, the amount of which is difficult, if not impossible to ascertain therefore, the vendor shall pay to the County, as liquidated damages, the sum of Two Thousand Six Hundred Sixty-Seven Dollars ($2,667) for each calendar day of delay that actual completion extends beyond the time limit specified until such reasonable time as may be required for final completion of the work. Such sum is mutually agreed upon as a reasonable and proper amount of damages the County will sustain per diem by failure of the vendor to complete the services or make delivery within the specified time. The costs for liquidated damages shall not be construed as a penalty on the vendor. PRECONSTRUCTION CONFERENCE Within ten (10) days after the effective date of the agreement, but before Contractor starts the work at the Project site, a conference will be held for review and acceptance of the schedules referred to in paragraph 4.0, to establish procedures for processing applications for payment, and to establish a working understanding among the parties as to the work. COMPLIANCE WITH OCCUPATIONAL SAFETY AND HEALTH Offeror certifies that all material, equipment, etc., contained in their offer meets all Occupational Safety and Health Administration (OSHA) requirements. Offeror further certifies that, if he is the awarded vendor, and the material, equipment, etc., delivered is subsequently found to be deficient in any OSHA requirement in effect on date of delivery, all costs necessary to bring the material, equipment, etc., into compliance with the aforementioned requirements shall be borne by the vendor. Any item delivered under a contract resulting from this solicitation shall be accompanied by a Material Safety Data Sheet (MSDS). The MSDS shall include the following information: The chemical name and the common name of the toxic substance. The hazards or other risks in the use of the toxic substance, including: The potential for fire, explosion, corrosiveness, and reactivity; The known acute and chronic health effects of risks from exposure, including the medical conditions which are generally recognized as being aggravated by the exposure to the toxic substance; and The primary route of entry and symptoms of over exposure. The proper precautions, handling practices, necessary personal protective equipment, and other safety precautions in the use of or exposure to the toxic substances, including appropriate emergency treatment in case of over exposure.' The emergency procedure for spills, fire, disposal and first aid. A description in lay terms of the known specified potential health risks posed by the toxic substance intended to alert any person reading this information. The year and month, if available, that the information was compiled and the name, address, and emergency telephone number of the manufacturer responsible for preparing the information. SAFETY REGULATIONS Equipment shall meet all the state and federal safety regulations for grounding of electrical equipment. CODES AND REGULATIONS The awarded vendor shall strictly comply with all federal, state, and local building and safety codes. RECORD KEEPING The Contractor shall maintain all relevant project records for three years after the Owner has made final payment to the Contractor. MEASUREMENTS The linear footage noted are only estimates. Offerors will be responsible for their own measurements and shall submit a firm price accordingly. There will be no adjustments, for increase or decrease, of footage required for the job, therefore, the total offer shall be based on accurate measurements by offerors during inspection. Failure to do so will be at offeror's risk. Any request for unit price on the Electronic Pricing Table is for information only. Award shall be based solely on "total offer", with no adjustments made for increased/decreased quantities after award. DRAWINGS Public Records Exemptions of Building Plans Section 119.071(3)(b), Florida Statutes www.leg.state.fl.us/statutes (To View Full Text of this Chapter) Section 119.071(3)(b) provides the following: Building plans, blueprints, schematic drawings, and diagrams, including draft, preliminary, and final formats, which depict the internal layout and structural elements of a building, arena, stadium, water treatment facility, or other structure owned or operated by an agency as defined in s. 119.011 are exempt from the provisions of subsection (1) and s 24 (a), Art. 1 of the State Constitution. This exemption applies to building plans, blueprints, schematic drawings, and diagrams, including draft, preliminary, and final formats, which depict the internal layout and structural elements of a building, arena, stadium, water treatment facility, or other structure owned or operated by an agency before, on, or after the effective date of this act. Information made exempt by this paragraph may be disclosed: To another governmental entity if disclosure is necessary for the receiving entity to perform its duties and responsibilities; To a licensed architect, engineer, or contractor who is performing work on or related to the building, arena, stadium, water treatment facility, or other structure owned or operated by an agency; or Upon a showing of good cause before a court of competent jurisdiction. The entities or persons receiving such information shall maintain the exempt status of the information. Therefore, all CD's and copies of CD's together with any reproductions of any of these documents shall be returned with your bid, together with a signed copy of the acknowledgement and certification letter contained in the bid form section of the solicitation. Drawing(s) dated, 8/15/2024 are included in this Solicitation. DEBRIS Awarded vendor shall be responsible for the prompt removal of all debris, which is a result of this contractual service. PROTECTION OF PROPERTY/SECURITY The awarded vendor shall provide all barricades and take all necessary precautions to protect buildings and personnel. All work shall be completed in every respect and accomplished in a professional manner and awarded vendor shall provide for removal of all debris from County property. The awarded vendor shall at all times guard against damage or loss to property of Escambia County, or of other vendors or contractors, and shall be held responsible for replacing or repairing any such loss or damage. The County may withhold payment or make such deductions as deemed necessary to insure reimbursement or replacement for loss or damage to property through negligence of the awarded offeror or his agent. The awarded vendor shall at all times guard against damage or loss to property of Escambia County, or of other vendors or contractors, and shall be held responsible for replacing or repairing any such loss or damage. The County may withhold payment or make such deductions as deemed necessary to insure reimbursement or replacement for loss or damage to property through negligence of the awarded offeror or his agent. The awarded vendor shall at all times guard against injury to Escambia County employees. The vendor shall properly fence and secure the construction site(s) at all times, including evening and weekends. The awarded vendor must, at all times, comply with State of Florida and Occupational Safety and Health Administration (OSHA) safety regulations. EMERGENCY SERVICES The contractor resulting from this solicitation is for services that are required during EMERGENCY situations such as hurricanes, major fires, etc. Time is of the essence during these situations and the vendor awarded this contract should be able to be contacted at any time, day, or night: The Bid Form provides for the emergency information to be supplied. Please be sure to include all this information when returning your bid. PERMITS The County and/or its contracted consultant(s) have conducted a review of required permits and fees required to be purchased by the contractor from the County permitting agencies for this specific project and they are listed in the Bid Documents to the best of our knowledge. PRICE ADJUSTMENT The contract resulting from this Solicitation may include provisions for price adjustments. Written request for price adjustment may be made every Twelve (12) month(s), no less than 30 days prior to the requested effective date. Any increase price adjustment(s) shall be accompanied by written justification attesting that the request is a bonafide cost increase to the vendor. All price adjustments shall be reviewed by the County's designated representative. If an adjustment in price is approved, it shall be accomplished by written amendment to this contract approved by the Board of County Commissioners.