This is a service / maintenance or supply contract in Detroit, Michigan. Contact the soliciting agency for additional information.

Buyer Ashante Booker Email ashante.booker@detroitmi.gov QUESTIONS DUE* Tuesday, September 17, 2024 on or before 3:00 PM EST **All questions must be submitted online in the Supplier Portal INSTRUCTIONS TO SUPPLIERS It is the responsibility of the Supplier to review General Conditions. In your quotation a distinction between dollars and cents must be made. Also, illegible bids may be grounds for rejection of your bid. All changes made to the bid form altering, price, terms, quote and/or conditions. Must be crossed out and initialed. Failure to initial any changes will be grounds for rejection of your bid. Correction fluid is not acceptable. BASIS FOR AWARD: Firm Fixed Price basis. Price Only. AWARD CLAUSE INCLUDING RENEWAL OPTIONS If a contract is awarded as a result of this RFQ, it will be a City of Detroit Professional Services Contract (Attachment C). The term of the contract will be for a period of two (2) year(s). Any renewal option exercised under this contract is effective only after the approval of the Detroit City Council and signed by the Chief Procurement Officer. The City anticipates one or multiple awards as a result of this RFQ. STATEMENT OF WORK Background: The City of Detroit's General Services Department is requesting quotes from Suppliers to provide blight remediation services at various locations throughout the City of Detroit. The selected Supplier(s) shall provide debris remediation services for an estimated two-thousand (2000) publicly owned properties to include the clearing and removal of garbage/trash, debris, illegal dumping, litter, overgrowth, shrubs, and small trees, and addressing other blighted issues as assigned, including but not limited to, removing mangled fences, gates and small to medium-sized abandoned bulk items and/or disregarded objects. The work to be performed under this contract includes furnishing all labor, equipment, materials, and expertise necessary to do the removal of non-structural blight on the exterior of properties throughout the City. Scope of Work A. Provide debris removal services for assigned property, parcels and vacant lots throughout the City of Detroit. Services may include the following: a. Removal of litter, trash, debris and bulk items b. Removal of fences, gates and other metal, wood or plastic enclosures c. Removal of tires, mattresses, sofas and other similar household items i. Disposal receipts must be submitted to the Department for all tires removed from a site B. Provide removal of weeds, shrubbery, overgrowth, small trees and other organic material a. Removal of trees no larger than 6 inches at diameter breast height (DBH) b. Removal of weeds and overgrowth from sidewalks, fence lines and around building foundations c. Removal of weeds and overgrowth 8 inches or higher on lots, parcels and lawns C. Provide removal of vehicles upon request, including but not limited to automobiles, motorcycles, trucks, boats, and recreation vehicles. D. Remove, haul and dispose of all debris and other material cleared from assigned property, parcel or vacant lot according to the following schedule: a. Unless otherwise agreed to, all work orders submitted must be completed within the following timeframes: i. Standard Work - must be completed within five (5) business days of assignment ii. Emergency Work - must be completed within 24-hours of assignment and may be assigned for Saturday or Sunday E. Backfill any holes or indentions made as a result of removing fences, gates, trees or any other items from a location with topsoil to grade. F. General Property Maintenance billed at an hourly rate for up to eight (8) hours to include any other requested services. For any requests that may require more than eight (8) hours or additional materials/equipment to complete, an approval from the Department is required. G. Suppliers must comply with all federal, state, county and city regulations and ordinances pertaining to the disposal and hauling of debris. H. Suppliers must ensure all proper safety measures are taken prior to beginning any remediation work. I. The work itself, and all property used therewith, shall be kept in a neat and orderly condition at all times. Excess waste and rejected materials, rubbish and debris shall not be allowed to accumulate. Construction equipment, and excess materials shall be promptly removed from site when no longer needed for the progress of the work. J. All completed work orders must include before and after photographs with date and time stamps. All photographs must adhere to the following standards: a. Photographs must be in color b. Before and After photographs should be taken from the same perspective and angle to show progression of work. c. Before and After photographs should clearly show services completed as defined by the associated work order. d. Exterior front, rear and side views should be taken from a distance far enough away that the entire view of the property can be seen. e. Do not submit photos taken sideways or upside-down. 7. MINIMUM QUALIFICATIONS Qualifying Suppliers should have the following to be considered for award: 1. Must have a minimum of two (2) years of experience providing blight remediation services for projects of similar scope and size; 2. Must provide proof of experience with a minimum of three (3) references identifying similar scopes of work as listed in this RFQ including before and after photos; 3. Must provide a complete roster of key personnel that will be assigned to this contract, including full names and job titles; 4. Must provide a non-organic waste disposal plan that includes the name and address of all waste disposal facilities that will be utilized; 5. Must provide an organic waste material disposal plan that includes the name and address of all disposal facilities that will be utilized; 6. Must provide a tire disposal plan that includes the name and address of the tire disposal facilities that will be utilized. 7. Must provide a list of all machinery and equipment to be utilized for this contract. The Department reserves the right to do a site inspection to verify all machinery and equipment prior to an award being made. 8. TECHNICAL INFORMATION The City of Detroit is committed to centralizing and warehousing data for the purpose of improving service delivery and enabling cross departmental analytics. For this reason, we expect Contractors, contractual relationships, and resulting software platforms to enable data access, data interoperability, warehousing of resulting data, and adherence to City data standards. Specifically, the City minimally requires: o Access to any data via APIs in a machine-readable format. o Full documentation of APIs (including field names and objects) and the database schema used by the application. o Ability for City to push data as needed to these software systems to update base datasets. o Any location-based data or platform utilizes the City's Base Units geocoder, Base Units Database, and/or address data standards as applicable. For more information see on website. o The ability for the City to use and govern this data as it deems necessary-- centralizing it, porting it into other systems, and using it for additional and future organizational needs. The City prefers: o System or platform has the capacity to store field-level metadata and display it in the user interface when appropriate o API is able to provide data in a JSON format. o Data system or data exports integrate easily with ESRI products including feature services. o Systems or platforms that support data exchanges (pushes and pulls) that can happen dynamically. Specifications, Change of Specification, and Errors or Omission. Specifications which refer to brand names are given for reference. Suppliers may quote on equivalent articles, provided that brand name and catalog number(s) and any deviations are noted on the bid form and complete descriptive literature is furnished. Exceptions will state "Do Not Substitute." The decision of the City shall be final. 9. QUESTION DEADLINE All questions regarding the RFQ shall be submitted through the Supplier Portal no later than the time and date specified on the Cover Page. In the interest of transparency, only written questions will be accepted. Answers to questions will be posted within the Supplier Portal. The City of Detroit does not guarantee a response to questions not submitted after the question deadline. Should a Supplier be in doubt as to the true meaning of any portion of this RFQ or find any patent ambiguity, inconsistency, or omission herein, the Supplier must make a written request for an official interpretation or correction in accordance with the instructions for submitting questions as specified in this RFQ. Suppliers are advised that no oral interpretation, information or instruction by an officer or employee of the City of Detroit shall be binding upon the City of Detroit. Suppliers requesting changes to the RFQs terms and conditions, specifications, quantities, etc.; or if clarifications are needed, must make the request in writing by the stated bid submission deadline. 10. REJECTIONS, MODIFICATIONS, CANCELLATIONS The City of Detroit expressly reserves the right to: 1. accept or reject, in whole or in part, any and all quotes received; 2. waive any non-conformity; 3. re-advertise for quotes; 4. withhold the award for any reason the City determines; 5. cancel and/or postpone the request for quotes, in part or in its entirety, and/or, 6. take any other appropriate action that is in the best interest of the City. This RFQ does not commit the City of Detroit to award a contract, to pay any cost incurred in the preparation of a quotes under this request, or to procure or contract for services.