This is a service / maintenance or supply contract in Detroit, Michigan. Contact the soliciting agency for additional information.

The City of Detroit Office of Contracting and Procurement (OCP) requests quotes from qualified Respondents to render certain technical or professional services ("Services") as set forth in this RFQ to provide blight remediation, maintenance, and emergency services at various locations throughout the City of Detroit. QUESTIONS DUE Wednesday, September 11, 2024 by 3:00pm EST All questions must be submitted online in the Supplier Portal BACKGROUND/DESCRIPTION OF ENVIRONMENT It is the responsibility of the respondent to review General Conditions. In your quotation a distinction between dollars and cents must be made. Also, illegible bids may be grounds for rejection of your bid. All changes made to the bid form altering, price, terms, quote and/or conditions. MUST be crossed out and initialed. Failure to initial any changes will be grounds for rejection of your bid. CORRECTION FLUID IS NOT ACCEPTABLE. AWARD CLAUSE INCLUDING RENEWAL OPTIONS If a contract is awarded as a result of this RFQ, it will be a City of Detroit Professional Services Contract (Attachment E). The term of the contract will be for two (2) years with no option for renewals. The City anticipates one or multiple awards as a result of the RFQ. STATEMENT OF WORK OCP is requesting quotes from qualified vendors to provide blight remediation, maintenance, and emergency services at various locations identified on the forty-three (43) strategic corridors, and other locations throughout the City. The selected vendor(s) will have the skill, capacity, and equipment to remediate blight violations under the Property Maintenance ordinance, the Sign and Advertising ordinance, and other ordinances, as well as provide emergency services that includes but is not limited to: o Boarding, framing and stabilizing openings, as well as stabilizing falling bricks/concrete. o Debris remediation services such as clearing and removing garbage/trash, debris, illegal dumping, litter, etc. o Provide debris removal services for assigned property, parcels, and vacant lots throughout the City of Detroit. This could include: o Removing litter, trash, debris, and bulk items. o Removing mangled and defective fences and gates, including removing nonpermitted razor wire from atop fences or roof lines, removing non-permitted metal corrugated fences, and other non-permitted fence material, and other accessory structures. o Removal of illegal dumping such as tires, mattresses, sofas, and similar items. Disposal receipts may be needed to capture work related to tire removal. o Removing obsolete business signage/poles, including removing projecting signs, steel sign supports, etc. o Remove, haul, and dispose of all debris and other material cleared from assigned property, parcel, or vacant lot at Contractor's expense according to the following schedule. o Removing overgrowth of weeds/grass/vegetation, including weed whipping and mowing services. o Provide shrubbery, overgrowth, weeds, and small weed tree removal services. o Removal of weed trees, and other identified small trees, no larger than 6" in diameter, including grinding the stumps to 4"-6" below grade or other Federal, State, County, or City standards. o Stump grinding to 4" - 6" below grade or other measurement as determined by City ordinance and/or the City's Forestry Department. o Removal of weeds/overgrowth from cracks in the sidewalk, walkways, and all areas of traverse, along the street curb, fence lines, and around building foundations, which includes weed whipping and mowing services. Please see attached "Front Stage" one-pager for example. o Apply herbicides and/or other natural growth inhibitors for vegetation, weeds, etc., abatement, as directed. o Application of inhibitor or weed growth prevention/intervention services. o Painting peeling paint and other wall surface violations, which includes prepping all surfaces and minor repairs prior to painting. o Removal and disposal of inoperable telephone units, including the box, support pole, and surface repairs (concrete/ asphalt) once the unit is removed. o Removing non-permitted clothing collection bins from city property or from private property where a violation has been issued. o Removing abandoned vehicles/boats/RVs, and other large sized objects. o Provide removal of vehicles upon request, which includes but is not limited to cars, trucks, boats, RVs, and other motorized vehicles. o Must provide a storage plan and location with an approved/licensed Contractor who is in the business of vehicle removal and storage. o Cleaning/clearing encampments, which are on public property, medians, underpasses or other areas identified as a health and safety concern. o Remediating emergency blight and health issues identified by city leadership, including, the Directors of the Health Department, Building Safety Engineering Environmental Department, General Service Department, etc. o Provide power washing and/or painting of identified structures, with wall surface violations, which includes prepping all surfaces and minor repairs prior to painting and using an approved color palette for painting identified by the City. o Installation of solar lights and/or solar lights with a "dummy camera" on identified City-owned properties with a structure/building. o Remediating emergency blight and health issues identified by City leadership, including, the Directors of the Health Department, Building Safety Engineering Environmental Department, General Services Department, etc. o Backfilling of any holes left following the removal of fencing, sign poles, trees or other items. o Paving repair may be required at assigned properties that present a dangerous or liable condition for future maintenance machinery and staff. **Please Note: Unless otherwise agreed to, all work orders submitted must be completed within the permitted timeframes. o Completion of any other General Maintenance/Hourly-Rate service requested, billed at an hourly rate up to six (6) hours. Anything requiring more time or more material than the general maintenance/hourly rate would need to be pre-approved. o When properties for work have been assigned by the City, the Contractor has five (5) business days to complete work and submit completion documents. o For larger scale and/or selected emergency and/or specialty projects, the City may require an estimate in advance of assigning work. Estimates should be provided within two (2) business days following a request. o Expedited work is to be completed within three (3) business days, including submittal of completion documents. o Emergency requests are to be completed within twenty-four (24) hours, including submittal of completion documents. o Bidders who cannot meet the above scheduling requirements shall indicate why and propose an alternative schedule. o This project requires a minimum of two (2) four-person teams to perform the work, and the City reserves the right to require additional teams as needed. o Ensure proper safety measures are taken prior to beginning remediation work (i.e., OHSA/MIOSHA regulations, lane closures, etc., if necessary). o Display City authorization materials as provided at the worksite and during work. o Properly dispose/haul debris in compliance with Federal, State, County, and City ordinances and other requirements. o Document all work with before and after digital photographs to support the documentation provided to the City. The City reserves the right to require awarded Contractors to upload photographs and/or information on completed work in the City's system or transmitted through a link provided by the City. All photos shall adhere to the following standards: o All photos must be date-stamped. o Photos must be in color. o Before and after photos should be taken from various points of view (e.g. front, corner, rear, etc.). Exterior front, rear, and side views should be taken from a distance far enough away that the entire view of the property can be seen. o Each point-of-view's before and after photos must be taken from the same perspective, height, and angle to clearly show services completed as defined by the associated work order request. o Limit duplicate photos. o The subject property's horizontal or vertical lines should be squared to the photo edges. Photos should not be submitted sideways or upside down. o Avoid taking pictures into the sun; and o Minimize negative space. o A summary of work completion metrics will be required weekly and must be submitted via an electronic Smartsheet. o Within fourteen (14) days of work completion, service providers are to submit to the City an invoice for all services completed in full, plus associated details in provided template. City may reject payment of charges if completed work documentation is not received. Invoices and documentation must be submitted electronically. Debris Remediation Services: such as clearing and removal of garbage/trash, debris, illegal dumping, litter, weeds & overgrowth; Property Maintenance Services: such as mowing, edging, shrub pruning, trimming, or removal, or as required; Minor Property Repair: such as tuckpointing and wall repair, re-attaching hanging or fallen appurtenances, replacing broken windows, installing security measures including padlocks, padlock hasps, security lights, door/window guards, a/c guards, parking lot guards or bollards, paving repair following sign removal; Minor Excavation: such as grading or stripping after debris removal; and Other Blight Issues as Assigned: such as painting walls, removing mangled fences and gates, removing razor wire, removing obsolete signage/poles, removing abandoned vehicles/boats and other medium to large sized objects. Work will be completed at various privately owned properties that receive blight violations, as well as City properties including alleys, vacant lots, vacant buildings, parks, and recreation centers. OPERATIONAL INFORMATION Awarded Contractor(s) will work closely with City agency staff. The Respondent is expected to provide service in accordance with the terms of the executed contract and under the rules, regulations, and supervision of the City. MINIMUM QUALIFICATIONS Proposals will only be accepted from qualified vendors demonstrating the following: o Must have a minimum of five (5) years of experience providing blight remediation type services such as clearing and removing garbage/trash, debris, litter, weeds & overgrowth. As well as removing signage/poles, razor wire, abandoned vehicles etc. Show proof of this experience by providing references from previous projects. o Must provide a list of equipment that will be used on this project. Equipment should include items such as rakes, blowers, brush clearing equipment, hand tools, vehicles etc. If equipment is not owned, please provide proof of a verified contract with an equipment leasing company that rents the required equipment. o Must provide a complete roster of management, supervisors, and laborers (full names and job titles). o Must provide a waste disposal plan including name and location of waste disposal company. o Must provide proof of a Michigan Department of Agriculture and Rural Development Commercial Pesticide Applicator Certification. o Must provide proof of EPA RRP certification. QUESTION DEADLINE All questions regarding the RFQ shall be submitted through the Supplier Portal no later than the time and date specified on the Cover Page. In the interest of transparency, only written questions will be accepted. Answers to questions will be posted within the Supplier Portal. The City of Detroit does not guarantee a response to questions not submitted after the question deadline. Should a Respondent be in doubt as to the true meaning of any portion of this RFQ or find any patent ambiguity, inconsistency, or omission herein, the Respondent must make a written request for an official interpretation or correction in accordance with the instructions for submitting questions as specified in this RFQ. Respondents are advised that no oral interpretation, information or instruction by an officer or employee of the City of Detroit shall be binding upon the City of Detroit. Respondents requesting changes to the RFQs terms and conditions, specifications, quantities, etc.; or if clarifications are needed, must make the request in writing by the stated bid submission deadline. REJECTIONS, MODIFICATIONS, CANCELLATIONS The City of Detroit expressly reserves the right to: 1. accept or reject, in whole or in part, any and all quotes received; 2. waive any non-conformity; 3. re-advertise for quotes; 4. withhold the award for any reason the City determines; 5. cancel and/or postpone the request for quotes, in part or in its entirety, and/or, 6. take any other appropriate action that is in the best interest of the City. This RFQ does not commit the City of Detroit to award a contract, to pay any cost incurred in the preparation of a quotes under this request, or to procure or contract for services. PROTESTS Protests can be filed with the Office of Procurement. Interested parties aggrieved by a solicitation or the award of any resulting contract, may file written notice of protest to the following: City of Detroit Chief Procurement Officer 2 Woodward Avenue, Suite 1008 Detroit, MI 48226 "Procurement Protest" At a minimum, such protests shall include: 1. name of protestor. 2. solicitation/contract number and description; and 3. statement of grounds for protest (reference specific text in the solicitation, bid or contract document that is at issue). The decision of the Chief Procurement Officer and/or the Department Director are final and is not subject to appeal. Buyer Aroya Rush Email Aroya.Rush@detroitmi.gov