Remodeling of a municipal facility in Southern Shores, North Carolina. Completed plans call for the remodel of a 3,179-square-foot, one-story above grade municipal facility.

https://www.thecoastlandtimes.com/2024/11/23/southern-shores-council-hesitant-to-approve-expensive-remodel-of-town-hall/ Southern Shores council hesitant to approve expensive remodel of Town Hall Southern Shores received two bids over $500,000 for the renovation of Town Hall. The remodel would include an ADA-compliant entrance, new entry doors, a relocated reception area, a new conference room, an expanded file room, and relocated entrances. In addition to the Town Hall remodel, town manager Cliff Ogburn requested bids for new security doors for the Pitts Center and the Police Department. The current door access control system is no longer supported and is nearing the end of its useful life. This project is high priority, said the town manager, and needs to be completed even if the town opts not to pursue the Town Hall remodel project. The costs for both of these projects total $717,684, which Ogburn admitted at the November 12 council meeting was a lot of money to invest in an aging building. “It’s a lot of money for a building that’s in the shape that it is. I hate to say we’re putting lipstick on a pig, but that’s kind of the easiest way I can make that statement,” Ogburn said. “It’s an all-interior remodel – when we do all that we still have a 40-year-old building that we’re going to try and breathe life into.” Town Hall was state-of-the-art when it was built, Ogburn said, but doesn’t serve the town’s needs well today. The building cannot accommodate very much growth in town, and while the remodel would be useful in the short term, the town manager was hesitant to recommend an expensive remodel for a short-term fix. Immediate needs are new doors, an updated entrance, and a reconfigured file room.  Mayor Pro-Tem Matt Neal estimated that the project could be completed for around $300,000. The council authorized the town manager to discuss the smaller project scope with the contractor and return at a later date with new estimates. “We’re dealing with aging infrastructure we do need to think about our municipal campus as a whole and our purposes and uses,” said Neal. “What would that look like in terms of a master plan?” The council agreed to discuss the possibility of a master plan for a potential campus-wide renovation project – which would include Town Hall, the flattop at 13 Skyline Drive, an empty lot, the police department, and the Pitts Center – at their March retreat. -------------------------------- The Project shall generally consist of the remodeling of the existing Town Hall for the Town of Southern Shores. The design will include new security doors, a new conference room, new reception room, new handicapped ramp, renovated public toilet room and enlarged file storage room. Bids shall be on a lump sum price basis. All Contractors submitting bids shall possess a valid North Carolina Contractors License and may be required to provide evidence satisfactory to the Town of Southern Shores, in its sole judgment, of qualifications and experience sufficient for the successful accomplishment of a project of this nature and size within the time requirements set forth in the Contract Documents. In accordance with N.C.G.S.143-129(b); 143-132 a Bid must be accompanied by Bid security made payable to Owner in an amount of 5% percent of Bidder's maximum Bid price. The successful Bidder shall be required to furnish a Construction Payment and Construction Performance Bond for 100% of the contract amount as security for the faithful performance and the payment of all bills and obligations arising from the performance of the Contract. Owner reserves the right to reject any or all Bids, including without limitation the rights to reject any or all non conforming, nonresponsive, unbalanced, or conditional Bids, and to reject the Bid of any Bidder if Owner believes that it would not be in the best interest of Owner to make an award to that Bidder .After determination of the Successful Bidder based on this comparative process and on the responsiveness, responsibility, and other factors, the award may be made to said Successful Bidder on its Bid for which Owner determines funds will be available at the time of award and in the interest of the Town of Southern Shores. Owner also reserves the right to waive informalities or minor defects and to reject any or bids. Bidders are encouraged to engage in efforts to recruit HUB participation for construction projects. Historically Underutilized Businesses, (HUB) is defined as a business that is at least owned and managed by a minority or socially and economically disadvantaged persons. A "minority person" is a citizen or lawful permanent resident who is either (i) African American; (ii) Hispanic; (iii)Asian American; (iv) American Indian; (v) handicapped; or (vi)female. A "socially and economically disadvantaged person" is someone who qualifies as such under federal law. Each firm or individual submitting a bid shall not discriminate on any basis prohibited by applicable Federal or State law in employment or provision of services. The selected bidder shall certify that it has no knowledge of any circumstances which will cause a conflict of interest in providing services and that contingent fees have been paid for soliciting or securing the contract. The bidder to whom this project is awarded shall have until March 3, 2025 to Substantially Complete the Project. Other provisions as to time of Full Completion, project milestones, Liquidated Damages, etc. are set forth in the Contract Documents. Last day for questions regarding this project will be October4, 2024 at 4:00 PM EDT. All questions about the meaning or intent of the Bidding Documents are to be submitted to the Town Manager in writing. All bids must be submitted on the Town provided bid form, which is available at Electronically. No bids shall be considered unless all required information is included as specified. The Town of Southern Shores reserves the right to reject any and all bids.