This Request for Proposal (RFP) announces the County of Mendocino's intent to retain an experienced and qualified consultant firm to assist with updating the County of Mendocino's operational area Multi-Jurisdictional Hazard Mitigation Plan (MJHMP), last approved in 2021 and due for an update in 2026. The purpose of the RFP is to procure a planning consultant in accordance with 2 CFR 200 and State and Local regulations to serve on the core planning team, assist with reviewing and compiling the plan update, and assist in authoring the updated text. The work is funded by the Hazard Mitigation Grant Program of the Federal Emergency Management Agency (FEMA)/California Office of Emergency Services (CalOES). The final product will be a Multi-Jurisdictional Hazard Mitigation Plan approved by CalOES and FEMA. All services and work must comply with that Program's requirements and applicable Federal regulations. Late or facsimile proposals will not be accepted. It is the proposer's responsibility to assure that its proposal is delivered and received at the location specified herein, on or before the date and hour set. Proposals received after the date and time specified will not be considered. Note: The unauthorized use of the County's official logo is strictly prohibited. Pre-submittal inquires and correspondence shall be directed to: o Procedural inquires: Kelly Hansen Administrative Analyst II (707) 463-4441 grantsdivision@mendocinocounty.gov Inquiry Deadline September 26, 2024 A. The County reserves the sole right to judge the contents of the Vendors' proposals.
The selection process will be governed by the following criteria:
1. The proposals must adhere to the instructions and format as specified in this RFP.
2. The evaluation will include a review of all documents and information relating to the Vendor's services, organizational structure, capabilities, qualifications, past performance, and costs.
3. Vendors may be required to make an oral presentation and interview before final selection is made.
4. The County may evaluate any information from any source it deems relevant to the evaluation.
5. False, incomplete, or unresponsive statements in a proposal may be sufficient cause for its rejection. Approximate Contract Start Date January 2025 a. This phase is estimated to take approximately twelve months. The RFP does not commit the County to award a contract, to pay any costs incurred in the preparation of the proposal to this request, or to procure or contract for services or supplies. The County reserves the right to accept or reject any or all proposals received as a result of this request, to negotiate with any qualified source, or to cancel the RFP in part or in its entirety, if it is in the best interest of the County to do so. The County may require the proposer selected to participate in negotiations, and to submit such proposal as may result from negotiations. Any proposal submitted during this RFP process becomes the property of the County. The County will not be liable for nor pay costs incurred by the respondent in the preparation of a response to this RFP or any other costs involved including travel. The selected contractor will be required to obtain a County business license if not already held. The method of Contractor Selection has not been Determined at this time.
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