This is a service / maintenance or supply contract in Ionia, Michigan. Contact the soliciting agency for additional information.

The Ionia County Road Department seeks bids by engineering services. The County of Ionia (County), Ionia County Road department (ICRD) is soliciting sealed proposals for the purpose of selecting a qualified firm to provide engineering services as an independent contractor to ICRD on an as needed basis. Services to include project administration; meeting coordination and attendance; design; construction inspection; material inspection; construction, staking; quality assurance testing and reporting; measurement, computation and documentation of quantities; load rating and initial inspection; reporting and record keeping; processing pay estimates; processing contract modifications; finalizing all project documentation; applying for Federal and State funding; updating the ICRD Asset Management Plan; and other services as may be requested. The contractor shall certify that all services, and materials, if any, meet current Michigan Department of Transportation specifications. It is intended that the term of the Consultant Services Agreement will be negotiated during the selection process but shall be for a term of not less than 4 years. All questions regarding this RFP shall be submitted via email. Emailed questions and inquiries will be accepted from prospective Respondents as follows. All questions shall be submitted on or before September 16, 2024 by 5:00 P.M. and should be addressed to lpigue@ioniacountyroads.org and cwaite@ioniacountyroads.org. To be considered, hand delivered Proposals must be date/time stamped by the ICRD Receptionist at the address above. Normal hours of business for delivery are 8:00 A.M. to 4:00 P.M. Monday through Thursday, excluding holidays. The County and ICRD will not be liable to any Respondent for any unforeseen circumstances, delivery or postal delays. Postmarking on the Due Date will not substitute for receipt of the Proposal. Each Respondent is responsible for the submission of their Proposal. Additional time will not be granted to a single Respondent; however, additional time may be granted to all Respondents when the County determines that circumstances warrant it. The County reserves the right to reject all proposals, to waive or not waive informalities or irregularities in the response procedures, and to accept or further negotiate cost, terms, or conditions of any proposal determined by the County to be in the best interest of the County. All agreements resulting from negotiations that differ from what is represented within the RFP or in the Respondent's response shall be documented and included as part of the final contract. Proposals must be signed in ink by an official authorized to bind the Respondent to its provisions for at least a period of one hundred eighty (180) days from the due date of this RFP. Failure of the successful respondent to accept the obligation of the contract may result in the cancellation of any award. In the event it becomes necessary to revise any part of the RFP, Addenda will be provided. Deadlines for submission of RFP's may be adjusted to allow for revisions. Proposals should be prepared simply and economically providing a straightforward, concise description of the Respondent's ability to meet the requirements of the RFP. No erasures are permitted. Mistakes may be crossed out and corrected and must be initialed in ink by the person signing the proposal. The proposal shall be no more than 40 pages total in length (20 sheets). All envelopes must be clearly marked "RFP Independent Contractor Engineering Services for County of Ionia (ICRD) and then list Respondents name & address". All proposals become the property of the County of Ionia once reviewed, whether awarded or rejected. All information in a respondent's Proposal is subjected to disclosure under the provisions of Public Act No. 442 of 1976 known as the "Freedom of Information Act". This act also provides for the complete disclosure of contracts and attachments thereto except where specifically exempted under the Freedom of Information Act. The selected Respondent will be required to provide the County an IRS form W-9 before a payment can be issued. The County is tax exempt from all taxes. The Respondent, if awarded a contract for this work, shall be responsible for all "sales taxes" and "use taxes" as applicable to this work. The County of Ionia (County), Ionia County Road department (ICRD) is soliciting sealed proposals for the purpose of selecting a qualified firm to provide engineering services as an independent contractor to ICRD on an as needed basis. Services to include project administration; meeting coordination and attendance; design; construction inspection; material inspection; construction, staking; quality assurance testing and reporting; measurement, computation and documentation of quantities; load rating and initial inspection; reporting and record keeping; processing pay estimates; processing contract modifications; finalizing all project documentation; applying for Federal and State funding; updating the ICRD Asset Management Plan ;and other services as may be requested. The contractor shall certify that all services, and materials, if any, meet current Michigan Department of Transportation specifications. o Under the direction of the Managing Director, oversee project design and construction. o ICRD reserves the right to solicit for engineering services for any individual design or construction-engineering project. o Provide or provide specifications for contracting for required bridge inspections. o Provide detailed design and construction specifications for successful bidding and construction coordination of infrastructure improvements and maintenance projects when requested. o Consult with state and federal agencies having jurisdictional authority over ICRD projects, as warranted. o Perform engineering work pertaining to property acquisitions, condemnations, public right of way, easements, and matters related to special assessments and public utilities when requested. o Suggest and comment on engineering related construction standards, and specification modifications. o Work with ICRD staff to review or complete state and federal permits, applications, or agency notification. o Work with ICRD staff and funding agencies to assist in developing funding proposals. o Review preliminary design drawings and design calculations for compliance with local, county and state requirements and sound engineering practices. o Attend pre-application, pre-construction, and ICRD meetings as requested by the Managing Director. o Review final drawings and, after acceptance, stamp and sign the drawings. Periodically review project construction sites in an attempt to ensure compliance with plans and specifications. o Review completed project sites, the as-built drawings, testing results, and as-built certifications. o Perform additional basic engineering and special services that cannot be fully described at this time, as requested by the ICRD. The method of Contractor Selection has not been Determined at this time.