Renovation of a mixed-use development in Fremont, Ohio. Completed plans call for the renovation of a educational facility.

Project Name: Vanguard-Sentinel CTC HVAC Replacement Project Location : 1306 Cedar St Project Number SFC-100279.01 City / County : Fremont / Sandusky Project Manager : Rick Swart Owner : Vanguard-Sentinel Career and Technology Center Contracting Authority : OFCC Delivery Method : CM at Risk Prevailing Wages : None No. of paper copies requested (stapled, not bound) : 0 No. of electronic copies requested (PDF) : 1 Submit all questions regarding this RFQ in writing to OFCC Procurement at procurement@ofcc.ohio.gov with the project number included in the subject line (no phone calls please). Questions will be answered and posted to the Opportunities page on the OFCC website on a regular basis until one week before the response deadline. The name of the party submitting a question will not be included on the Q&A document. Project Overview A. Project Description The Ohio Facilities Construction Commission is requesting qualifications from interested Architect/Engineer (A/E) teams to provide design and construction administration services for HVAC replacement at the Vanguard-Sentinel Career and Technology Center in Fremont, Ohio. This project will demo the existing Variable Refrigerant Flow (VRF) system, including associated piping and indoor units, and replace with a Boiler/Chiller/FCU system and necessary controls. Some boiler infrastructure is already in place. B. Scope of Services For projects advertised with an appropriately developed Program of Requirements ("POR"), upon award of the Agreement, commence with Design. For projects without such a POR, upon award of the Agreement, commence by developing the Program of Requirements. The selected A/E, as a portion of its required Scope of Services and prior to submitting its proposals, will discuss and clarify with the Owner and/or the Contracting Authority, the cost breakdown of the Architect/Engineer Agreement detailed cost components to address the Owner's project requirements. Participate in the Encouraging Diversity, Growth& Equity (EDGE) Program as required by statute and the Agreement. As required by the Agreement, and as properly authorized, provide the following categories of services: Program Verification, Schematic Design, Design Development, Construction Document Preparation, Bid and Award Support, Conformed Documents, Construction Administration, Post-Construction, and Additional Services of all types. Refer to the Ohio School Design Manual for additional information about the type and extent of services required for each. A copy of the standard Agreement can be obtained at the OFCC website. During the construction period, provide not less than 12 hours (excluding travel time) on-site construction administration services each week, including (1) attendance at progress meetings, (2) a written field report of each site visit, (3) on-site representation comprised of the A/E and its consultant staff involved in the primary design of the project, all having relevant and appropriate types of construction administration experience. For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form F110-330), below is a list of relevant scope of work requirements for this RFQ: 1. Experience with CM at Risk delivery method 2. Detailed Estimating and CMR reconciliation process 3. Ohio School Design Manual (OSDM) 4. State of Ohio, OAKS-CI administered projects 5. Electronic bidding 6. Occupied school renovations 7. Phased HVAC renovations 8. Control systems modifications C. Estimated Budget / Funding State Funding: $1,622,574 Other Funding: $1,303,426 Construction Cost: $2,250,000 Total Project Cost: $2,926,000 D. Anticipated Schedule Professional Services Start: 10 / 24 Construction Notice to Proceed: 05 / 25 Substantial Completion of all Work: 08 / 26 Professional Services Completed: 08 / 27 E. Estimated Basic Fee Range (see note below) 5.5% to 6.5% F. EDGE Participation Goal Percent of initial Total A/E Fee: 5.0% NOTE: Basic Services include: (1) Program Verification, (2) Schematic Design, (3) Design Development, (4) Construction Documents, (5) Bidding and Award OR GMP Proposal and Amendment (as applicable), (6) Construction Administration, and (7) Closeout services. The Basic Fee includes all professional design services and consultant services necessary for proper completion of the Basic Services, including validation of existing conditions (but not subsurface or hidden conditions) and preparation of cost estimates and design schedules for the project. The Estimated Basic Fee Range is calculated as a percentage of the Estimated Budget for Construction Cost above, including the Owner's contingency. The Basic Fee excludes any Additional Services required for the project. NOTE: The lead A/E shall be (1) an architect registered pursuant to ORC Chapter 4703, (2) a landscape architect registered pursuant to ORC Chapter 4703, or a (3) professional engineer or (4) professional surveyor licensed pursuant to ORC Chapter 4733. I. Evaluation Criteria for Selection o Demonstrated ability to meet Owner's programmed project vision, scope, budget, and schedule on previous projects. o Previous experience compatible with the proposed project (e.g., type, size). o Relevant past work of prospective firm's proposed consultants. o Past performance of prospective firm and its proposed consultants. o Qualifications and experience of individuals directly involved with the project. o Proposer's previous experience (numbers of projects, sizes of projects) when working with its proposed consultants. o Specification writing credentials and experience. o Experience and capabilities of creating or using Critical Path Method (CPM) schedules and of using CPM schedules as a project management resource. o Approach to and success of using partnering and Alternative Dispute Resolution. o Proximity of prospective firms to the project site. o Proposer's apparent resources and capacity to meet the needs of this project. o The selected A/E and all its consultants must have the capability to use the Internet within their normal business location(s) during normal business hours. Interested A/E firms are required to submit the Commitment to Participate in the EDGE Business Assistance Program form in its Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to contract with and use EDGE-certified Business Enterprise(s), as a part of the A/E's team. The Intent to Contract and to Perform and / or waiver request letter and Demonstration of Good Faith Effort form(s) with complete documentation must be attached to the A/E's Technical Proposal. Both forms can be accessed via the OFCC website at https://ofcc.ohio.gov. The Intent to Contract and to Perform form is again required at the Fee Proposal stage. If the A/E firm intends to receive points for exceeding the EDGE Participation Goal, it must provide BOTH a completed Commitment to Participate form AND a completed Statement of Intent to Contract and to Perform forms signed by both parties with its Statement of Qualifications. For all Statements of Qualifications, please identify the EDGE-certified Business Enterprises, by name, which will participate in the delivery of the proposed professional services solicited in the RFQ. Interested A/E firms must indicate on their Statement of Qualifications, the locations where their services will be performed in the spaces provided or by attachment in accordance with the requirements of Executive Order 2019-12D related to providing services only within the United States and the requirements of Executive Order 2022-02D prohibiting purchases from or investment in any Russian institution or company. Failure to do so may cause their Statement of Qualifications to be rejected. Submittal Instructions Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC website. It is the responsibility of responding firms to check the OFCC website for any addenda or Q&A relevant to this project. Electronic submittals should be combined into one PDF file named with the project number listed on the RFQ and your firm's name. Use the "print" feature of Adobe Acrobat or similar software for creating a PDF rather than using a scanner. If possible, please reduce the file size of the PDF. In Acrobat, go to Advanced, then PDF Optimizer. Also, please insert the project number and firm name followed by "SOQ" in the email subject line. Statements of Qualifications must be submitted electronically by email. Submittals are limited to one email with a maximum file size of 25 MB. Firms are requested to identify professional registrations, memberships and credentials including: LEED GA, LEED AP, LEED AP+, CCCA, CCM, CCS, CDT, CPE, DBIA, and any other appropriate design and construction industry credentials. Identify that information on the resume page for individual in Block 22, Section E of the F110-330 form.