This is a service / maintenance or supply contract in Rockville, Maryland. Contact the soliciting agency for additional information.

Background MCPS has 25 high schools that require varying degrees of field maintenance and field repair. Events held on these fields are: football, soccer, lacrosse and field hockey contests, along with physical education classes and community use. It is the desire of MCPS to prequalify multiple field maintenance and field repair contractors who meet MCPS requirements and specifications. Bidders shall provide their company's capabilities, experiences, resumes and references to illustrate bidder's ability to perform a variety of field maintenance services. This information is required to evaluate and approve contractors to perform field maintenance services on MCPS athletic grass fields. MCPS shall not be responsible for any omission of data. Intent The intent of this Invitation For Bid (IFB) is to prequalify multiple contractors to perform athletic grass field maintenance and field repairs on MCPS athletic fields. This is not a request to bid on specific work at this time or a request to provide a bid for all athletic fields. Responses to this solicitation will be used to evaluate and prequalify multiple contractors who meet the necessary qualifications to perform the work identified under this contract. After the completion of the MCPS evaluation process and Board of Education approval, a list of prequalified contractors will be distributed to all secondary schools. The prequalified contractors will then be able to submit proposals as requested by MCPS Contract Officers for future field maintenance and field repair services adhering to all conditions and specifications herein. Scope of Services Contractors shall provide a list and description of services their company is capable of performing on MCPS athletic fields. Examples of various potential areas of services are listed below: 1. Pesticide Application 2. Regular mowing schedule for a "Fescue" type field. 3. Regular mowing schedule for a "Bermuda" type field. 4. Routine maintenance and care for a "Fescue" type field including top dressing, weed control, insect and fungus control, pest control, seeding/over seeding, aeration, etc. 5. Routine maintenance and care for a "Bermuda" type field including top dressing, weed control, insect and fungus control, pest control, seeding/over seeding, aeration, etc. 6. Comprehensive soil analysis. 7. Turf rolling. 8. Irrigation adjustments. 9. Winterization, spring start-up, winter blanket turf rolling. 10. Athletic Fields (Baseball/Softball) field renovation, repairs, and maintenance 11. Athletic Fields (Baseball/Softball) field installation. 12. Sod installation. 13. Painting Field Stripes/Field Markings on an annual or regular basis. Award It is the intent to award future athletic grass field maintenance projects and field repair work to multiple prequalified contractors based on their submissions (See Section L., Submissions), capabilities, and cost for services. However, the Board of Education reserves the right to make awards according to the best interests of Montgomery County Public Schools. This solicitation does not commit MCPS to award any contract or to pay any costs incurred in the preparation of a response. Awards are contingent upon availability of funds. MCPS reserves the right to add or delete contractors, sites, or services throughout the contract term. Contract Term The term of contract shall be for one year as stipulated on the Invitation For Bid. However, the contract may not begin until one day after approval by the Board of Education and will conclude as stated under the contract term. MCPS reserves the right to extend this contract for up to four additional one-year terms. Written notice indicating MCPS' intention to pursue the extension of the contract will be issued to the successful contractors 90 days prior to the expiration of the original contract. The bidder shall have 10 days from date of notification to return the notice acknowledging its intent to accept or reject the extension. Once the response is evaluated, MCPS staff may make a recommendation to the Board of Education to extend the contract or decide to rebid. If the contract is extended by the Board of Education, a contract amendment will be issued. Quantities MCPS shall not be obligated to purchase any specific services. Projects are dependent upon current requirements of MCPS and on budgetary limitations. Pesticides, Herbicides, and Fertilizers Contractors must adhere to the Maryland Water Quality Improvement Act (WQIA) of 1998 and the Maryland Fertilizer Use Act of 2011. Pesticides and Herbicides. Contractor must contact the Environmental Services, Division of Maintenance at 240-740- 2520 or Brian_A_Mullikin@mcpsmd.org seven days prior to application of any herbicide or pesticide. Provide to Environmental Services information on how the pesticides or herbicides will be applied. o Quantity and location(s) of application o How often application will occur and when (dates, times) o Who will apply and how (equipment, procedure) o Any information on related precautions or field use restrictions Pesticide or herbicide application on school property is regulated by Maryland Department of Agriculture (MDA) which requires proper notification be sent to the schools prior to the application of the herbicide or pesticide. If proposed pesticide or herbicide meets the requirements of MCPS and MDA, contractor will be notified of the approval of use. Fertilizers Contractors will only use products that conform to MCPS and State Industry regulations. The contractor must contact the School Administration seven days prior to any fertilizer application on the school's athletic fields. Safety Data Sheets (SDS) and product labels must be submitted to both of the following for all products the contractor intends to use on MCPS athletic fields. o School Business Administrator o Systemwide Safety Program Office (peter_park@mcpsmd.org). Submissions One original and one copy of the bid submissions are requested. The cover page of each copy must be clearly marked original or copy. Bidders may wish to reproduce and retain an additional copy for their files. Proposals must contain all required information in order to be considered responsive. A summary of items that must be included in this bid in order to be prequalified to perform field maintenance on MCPS athletic fields are: 1. Current W-9 2. Insurance Certificate 3. Copy of valid Maryland Pesticide Business license if applicable 4. Copy of valid Maryland Pesticide Applicator License for applicable personnel 5. References (See Section M., References) 6. Evidence that the contractor maintains an established place of business 7. Scope of Services the contractor is capable of providing (See Section E., Scope of Services) 8. Written agreement that the contractor will use only pesticides, herbicides, and fertilizers that conform to MCPS and State and Industry regulations. 9. Safety Data Sheets (SDS) including product labels, for all products the bidder intends to use on MCPS Athletic fields. 10. A list of machinery the contractor will use in performing services on MCPS athletic fields. All equipment must meet manufacturer and safety requirements.