Site work for a sidewalk / parking lot in Oak Park, Illinois. Completed plans call for site work for a sidewalk / parking lot.

The Village of Oak Park ("Village") is seeking bids from a qualified firm to fabricate and install various parking-related signage throughout the community. The Board of Trustees reserves the right to accept or reject any and all bids or to waive technicalities, or to accept any item of any bid. Do not detach any portion of this document. Upon formal award to the successful contractor, a written agreement will be executed in substantially the form attached. Any questions regarding this request for bids shall be submitted via email to skeane@oak-park.us prior to 5 p.m. Central Time on October 3, 2024. Answers to all submitted questions will be posted on the Village's website in the form of an addendum, no later than 5 p.m. Central Time on October 4, 2024. The successful contractor shall, within ten (10) calendar days after award of the bid, furnish a contract bond in the amount of one hundred percent (100%) of the contract price. The bond shall ensure faithful performance of the work, and the payment for materials, labor and of the subcontractors. The bond shall be with a surety or sureties with a rating of "A" or better by A.M. Best and Company and such sureties shall be approved by the Village. Bonds in the form of certified or cashier's check shall be made payable to the Village. The contract bond shall be furnished in the same number of copies as the number of copies of the agreement to be executed. The Village will reject any bid from any person, firm or corporation that appears to be in default or arrears on any debt, agreement or the payment of any taxes. The Village will reject any bid from a contractor that failed to satisfactorily complete work for the Village under any previous agreement. Agreement The selected contractor shall enter into an Independent Contractor Agreement with the Village to complete the work in a form substantially similar to the agreement attached hereto. The agreement shall be executed by the contractor and returned, together with the agreement bond within ten (10) calendar days after the agreement has been emailed or mailed to the contractor. Notice to Proceed Work may begin within fourteen (14) days from the Notice to Proceed from the Village's Parking & Mobility Services Manager. All work shall be completed in accordance with the detailed specifications set forth herein, unless the Parking & Mobility Services Manager grants an extension. Fees and Cost In the event any action is brought to enforce any agreement entered into by the Village, or to collect any unpaid amount from the Village, each party bears the responsibility of paying its own attorneys' fees and costs. Dispute Resolution The Village does not agree to the mandatory arbitration of any dispute. SCOPE OF WORK The scope of work will include all labor, services, materials and products to design, fabricate, and install the necessary curbside parking signage in the area, and remove and dispose of all old signage and accompanying materials. The contractor selected will be expected to supply the signage and installation of signs based on the prices contained in this bid. The scope of work also includes the recording of each sign and post installation into GIS as a point with attribute data. The Village of Oak Park will provide the selected contractor with the necessary equipment for the GIS data collection. The Village of Oak Park Parking & Mobility Services Division will supply the required text and regulations for the different types of signs. These signs may include parking regulation signage (i.e. 3-hour time limit, M-F), street cleaning regulation signage, and parking permit signage. A comprehensive list of sign quantities and an installation guide is contained in Appendix A. Appendix B details the different sign types and quantities. Much of the work will be replacement of existing signs on existing support posts, but there will be a need to install new sign support posts in certain instances as well. The sign post locations shall be staked by Village personnel prior to the installation of the posts. The Contractor shall be responsible for the proper elevation, offset, and orientation of all signs as indicated in the plans or as directed by the Village's Parking & Mobility Services Manager or their designee. Base sections shall be 2 x 2 inches and driven by hand or mechanical means to a minimum depth of 36 inches measured from the ground line. The 1 3/4 x 1 3/4 inch top section shall be telescoped into the base section a minimum of 8 inches and a maximum of 12 inches and the two sections fastened together. The contractor is solely responsible for coordination of JULIE locates, as required. The Contractor shall be responsible for coordinating the disposal and/or relocation of all old signage, posts, or other related materials that are to be removed. The Village's Parking & Mobility Services Manager or their designee shall direct the contractor as to where signs should be relocated, stored, or disposed. All work, including the replacement of existing signs and support posts, as well as the installation of new signs and support posts, shall be recorded in the Village of Oak Park GIS system. Points for each support post and sign will be recorded at the GPS location of each installation. While submitting the points, the contractor shall populate key attribute fields, including but not limited to, sign text, date of installation, support post material, post type, manufacturer, and condition. Before commencing the work on the Project, Contractor shall furnish a Performance Bond and a Labor and Material Payment Bond. Each bond shall be in an amount equal to 100% of the full amount of the Contract Price as security for the faithful performance of its obligations pursuant to the Contract Documents and as security for the performance of this Contract and for payment of all persons performing labor and furnishing materials in connection with the Contract Documents. Such bonds shall be on a standard AIA document, shall be issued by a surety satisfactory to the Village, and shall name the Village as primary obligee. The bonds shall become a part of the Contract Documents. The failure of Contractor to supply the required bonds within ten (10) days after the Notice of Award or within such extended period as the Village may grant if the bonds do not meet its approval shall constitute a default, and the Village may either award the Contract to the next lowest responsible proposer or re-advertise for proposals. A charge against Contractor may be made for the difference between the amount of Contractor's Proposal and the amount for which a contract for the Project is subsequently executed, irrespective of whether the amount thus due exceeds the amount of the bid guarantee. Anticipated Award Date: October 22, 2024