This is a service / maintenance or supply contract in North Canton, Ohio. Contact the soliciting agency for additional information.

The City of North Canton is soliciting proposals from qualified firms interested in providing cleaning services to the City that will encompass up to four (4) City-owned facilities. Firms with relevant experience and qualifications, particularly with governmental or commercial clients, are encouraged to submit. The firm ultimately selected by the City will provide cleaning services for the City for a minimum period of one (1) year, beginning January 1, 2025. The City intends to award a contract for cleaning services that will encompass up to four (4) City-owned facilities on two types of established service schedules: two (2) City office and operations facilities addressed via a regular service schedule (see "Schedule A"); and as many as two (2) City recreation rental facilities addressed via an as needed service schedule that will vary based on the facilities' use (see "Schedule B"). Each facility consists of multiple areas, with each area having its own core set of cleaning tasks to address with a designated minimum frequency. Firms submitting for this RFP are asked to provide specific quotes for cleaning services for each facility/area, as outlined in the "Specific Service Components" section of this RFP. The successful firm will demonstrate its ability to efficiently and effectively maintain the cleanliness and functional condition of the City's facilities for its staff and the public; provide great value to taxpayers/City; apply set processes for the documentation of work completed; and establish clear operational standards for service quality and the training, monitoring, and management of its staff. Firms should include specific information regarding the cleaning and sanitization equipment, resources, products, processes, and standards they would utilize, including information relating to the sanitization of cleaning equipment and resources between uses. The contract will be overseen by the Director of Administration or their designee(s), but the successful firm will communicate with facility maintenance staff on a regular basis. Firms responding to this RFP must propose a contract term for their services, with a minimum duration of one (1) year to begin January 1, 2025, and should also include specific extension provisions as applicable. The City will evaluate each proposal on its own merit in accordance with the outlined Scope of Services. The City will select the proposal that it deems to provide the best value at its sole discretion. As a contractor operating in service of a public governmental entity, the selected firm will be expected to adhere to non-discrimination policies based on race, color, religion, gender, gender expression, age, national origin, disability, marital status, sexual orientation, political affiliation, and military status in all activities. This includes hiring, firing, and selection of staff and outside vendors. The City is dedicated to fostering an inclusive and welcoming environment for all staff, volunteers, subcontractors, vendors, and clients. The following Section is a general overview of the City facilities to receive cleaning services and the type of work/services to be performed by the successful firm. The list may not include all work/tasks that may be encountered within the full scope of cleaning services. Cleaning firm staff are expected to notify the designated City building supervisor/operations manager of any observed irregularities in facilities (i.e., broken or damaged equipment, etc.) as soon as possible. Cleaning products provided by the cleaning firm must be approved by the City of North Canton prior to use. All recyclable plastic bottles are to remain onsite. Contract Term: The proposed contract duration, including anticipated start date, and end of term date. Note that the City of North Canton envisions the selected contract to take effect January 1, 2025, with a minimum duration of one (1) year, ending no sooner than December 31, 2025 provided all parties uphold their respective obligations. October 25, 2024 Deadline for submitting questions regarding the RFP. November 8, 2024 Deadline for submitting proposals in response to the RFP. No later than 2:00 P.M. EST on the deadline for submitting questions regarding the RFP as set forth in the Selection Schedule herein, questions regarding interpretations of the content of this RFP must be directed by email to: Jennifer Cross Administrative Specialist jcross@northcantonohio.gov. The City reserves the right to reject all proposals, to cancel at any time for any reason this RFP or any portion thereof, and to pursue a different method for the provision of cleaning services at its discretion. The City shall have no liability to any responding firm arising out of such cancellation or rejection. The City reserves the right to waive minor variations in the selection process.