This is a service / maintenance or supply contract in Salt Lake City, Utah. Contact the soliciting agency for additional information.

Granite School District is soliciting competitive bids from qualified vendors to provide appliance repair services on our appliances district wide. This solicitation may result in the award of contract to multiple vendors to ensure appropriate coverage. Contract will be written for a period of one-year with the option to renew for up to four additional one-year renewal periods. Estimated yearly value is under $20,000. In order to be eligible to respond, an interested supplier must meet all the following minimum qualifications: 1. Licensed must be properly licensed to conduct business in the city, county and State of Utah to do the type of work required under this bid including the proper license classifications. Licensing must be current and valid at the date this bid is due. 2. All service personnel must hold all necessary licenses, certificates, and any applicable manufacturer's certifications, licensing or authorizations. 3. Vendor must be able to service any location within Salt Lake County. Must have local representation and be able to respond in 24 hours or less. Emergency response time must be "same day". Local representative must be able to provide a site visit within 5 days of the initial request. 4. Technicians must be highly knowledgeable in equipment, including but not limited to the following brands; Avanti, Conservator, Crosley, Electrolux, Frigidaire, GE, Kitchen Aide, Speed Queen. Award may be made by manufacturer to ensure appropriate coverage. 5. If the vendor has not been in continuous business for the previous three years, vendor must provide 3 references of past clients for whom you have performed this service. 6. Perform necessary repairs on GSD equipment phoned in by GSD personnel when equipment malfunctions. 7. All equipment must be maintained and serviced to meet all applicable health and safety regulations pertaining to operating a food service facility. 8. All work shall be completed during the hours of 7 a.m. through 4 p.m. unless otherwise scheduled. While an emergency is unlikely outside the performance window, the Contractor shall have an emergency phone number and shall provide that number to be used in an emergency outside this performance window. For the purposes of interpreting this clause, response shall mean having an employee on site to diagnose the problem and either make repair (whenever possible) or giving an estimated completion time if completion is not possible at the time for reasons beyond the control of the contractor. 9. All work required to correct any problems diagnosed by the contractor shall be approved by the GSD initiating party prior to work being performed. A written price quote at no additional charge, listing materials, and labor hours for auditing purposes must be provided and approved prior to proceeding. GSD will provide a "Job Costing" form for the quotation (see attachment). Contractor must check in and out with designated staff upon arriving and leaving the GSD premises. 10. The contractor shall keep the work area clean while the service is provided and leave the work area clean and free of materials, debris and vendor equipment. 11. The contractor shall remove and dispose of all defective materials removed in accordance with all applicable rules, regulations, codes, laws, ordinances, statutes, etc. 12. Contractor is required to provide all tools, equipment, supplies, transportation, labor, materials and parts required to repair and/or service the equipment. Contractor shall be responsible for these tools and supplies while performing services on the GSD property. GSD shall not be responsible for these items when damaged or lost due to the negligence of the contractor. 13. In the event that repair work or parts exceed the value of the equipment item, based on a reasonable assessment, contractor shall inform the GSD initiating party prior to that work being performed. 14. Whenever requested by GSD, the contractor agrees to provide Material Safety Data Sheets that meet OSHA hazardous communication standards. 15. All parts and materials supplied by the successful bidder under the contract shall be new, first quality products meeting original equipment manufacturer (OEM) specifications. 16. Technicians shall wear a badge, distinct uniform, or t-shirt with company logo while on district premises. Pricing is to be valid for one (1) year. Following the period of one (1) year, any request for price adjustment must be for an equal guarantee period and must be made at least thirty (30) days prior to the effective date. Requests for price increase will be considered only for extreme changes in market conditions and must include enough documentation supporting the request and approved by the District Purchasing Department. A record will be made in the contract file as to the reason for the increase. Any adjustment or amendment to the contract will not be effective unless approved by GSD Purchasing. Any adjustment to the contract must be for an equal guarantee period. Rate increases and or decrease shall be based upon the percent change in the Consumer Price Index (CPI). A justification for the increase in addition to the CPI shall be required for any increase. In no event shall the price increase exceed 5% in any renewal period. The increase shall reflect the change to the CPI or the 5% cap, whichever is less. Granite School District will be given the immediate benefit of any decrease in the market, or allowable discount. Vendor is to provide the discounted rate, if any, that parts will be provided. Travel time, mileage charges, office charges, fuel charges, overhead or trip charges must be factored into the contractors quoted labor rate or listed service rate. No additional charges will be paid by the District. Notice To Proceed Notice to proceed for projects exceeding $1,000 must be in the form of a Purchase Order from the GSD Purchasing Department. Projects under $1,000 may be in the form of a PO or a Pay Voucher from the GSD initiating party. Do not proceed without formal approval (unless it is an emergency). Warranty Contractor warrants all equipment, materials, and labor furnished or performed will be free from defects for a period of twelve months. Upon notice from GSD of any defect during the applicable warranty period, the affected item, parts or work shall be redone, redesigned, repaired or replaced by contractor (at contractor's expense) at a time acceptable to GSD. Failure to make prompt, full and timely delivery will be reason to cancel the contract. If during the term of this contract, the services provided by the Vendor fail to meet the requirements, GSD may terminate the contract. Similarly, the Vendor shall have the right to terminate this contract upon thirty (30) days written notice to the buyer in the event of a default by the district of its obligation under this contract It is expected of all bidding suppliers to read the GSD Standard Terms and Conditions as they contain necessary information that is not included in this document. The supplier must perform the contract in accordance with these terms and conditions. Question Submission Close Date 10/14/2024 5:00 PM MDT