This is a service / maintenance or supply contract in Rockledge, Florida. Contact the soliciting agency for additional information.

The School Board of Brevard County, Florida, henceforth referred to as the District or School Board is accepting sealed responses for Fire Alarm System Installation, Maintenance & Repair. Question Submission Deadline:October 22, 2024, 5:00pm Questions regarding this solicitation should be submitted directly through Electronically. Any questions submitted after the date and time specified may not be considered. Procurement Contact Latalia Weaver Procurement Agent II weaver.latalia@brevardschools.org (321) 633-1000 Ext: 11671. This Specification establishes the minimum requirements for this solicitation, listed and described in the body of these specifications, to be used as noted. The awarded Bidder(s) will be responsible for annual test & inspections, maintenance (preventative & corrective) and repairs of the School Board fire alarm systems and fire alarm systems parts. The intent of this bid is to secure firm fixed pricing and select multiple Bidders to provide fire alarm systems installation, repair, maintenance and fire alarm parts to be used on an as needed basis. The performance of awarded Bidder(s) shall be in accordance with the terms of the specifications and at the quality standards of service set forth herein. Awarded Bidder(s) shall perform a test & inspection of the system if any fire alarm panel is replaced. All new test & inspection paperwork will be signed by school or district personnel and authorized fire alarm agent. A copy of the new test & inspection form will be delivered to the local school board Maintenance Supervisor. The awarded Bidder(s) will be responsible for any and all work with the repair and maintenance of the fire alarm systems, no subcontractors will be authorized to work on the School District fire alarm systems at any time. The awarded Bidder(s) shall respond to emergency calls within 4 hours of receiving the call (on site, not on way). The awarded Bidder(s) will be responsible for the following type of work: wiring, panel replacement and repairs, programming of all systems, quotes for replacement parts and devices. The awarded bidder(s) will be responsible for troubleshooting and repair of all fire alarm system components at all District schools and facilities. This will include all labor, tools, equipment and materials necessary to keep up each system 24 hours/7 days per week. Normal working hours for the School District will be from 7:00am-5:00pm local time, Monday - Friday. All other times will be considered as after hours. The awarded Bidder(s) will receive a list of approved holidays once the solicitation is awarded. The awarded Bidder(s) shall be responsible for replacing device batteries every other year during annual inspections. All services and materials shall be in accordance with the current edition of the State Requirements for Educational Facilities (SREF). The awarded Bidder(s) will work in accordance with the FBC, School Board design standards for system installations. The awarded Bidder(s) shall install fire alarm systems that meet SREF and ADA requirements, NFPA and NEC. The awarded Bidder(s) will be responsible for obtaining any and all permits for new installations along with scheduling the inspections when needed. The awarded Bidder(s) will be responsible for all work during the annual test & inspections of the fire alarm systems. The awarded Bidder(s) will be responsible for the following: ALL devices must be tested annually (No exceptions). Developing an annual test and inspection schedule with school board Maintenance departments approval. Scheduling the test & inspection with each school and facility. Completing and forwarding the inspection report listing all deficiencies (see Attachment "B", Fire Alarm System and Inspection Form,). Awarded Bidder(s) will be responsible for all aspects of the test & inspection. No school board assistance will be offered during the test & inspection. Awarded Bidder(s) is responsible for notifying the monitoring station (currently AFA) before testing the fire alarm system. Awarded Bidder(s) is responsible for printing out the test & inspection report and having school staff sign the test & inspection report along with fire alarm agent. The original report remains at the school or district site, and a copy of the report must be submitted to the local school board Maintenance supervisor. Awarded Bidder(s) shall make minor maintenance repairs (replacing detectors, batteries, horns, speakers, or strobes) if found to be bad during the test & inspection. Awarded Bidder(s) shall perform a test & inspection of the fire alarm system if any fire alarm panel is replaced. Awarded Bidder(s) shall inform school or facility administration, in writing, at least one (1) week prior to performing the school or facility test & inspection. Awarded Bidder(s) is responsible for scheduling all test & inspections with the site administrator and the local supervisor. The awarded Bidder(s) will forward the annual fire alarm inspection report for each fire alarm system with the inspection form provided by School Board of Brevard Couty. This form will be filled out electronically, printed and signed by the inspector that performed the test and inspection. The Bidder shall produce detailed findings of each system malfunction (site specific) and recommendations/estimate for repairs if needed. If needed, a separate purchase order will be forwarded for any repairs that School Board personnel cannot fix. The awarded Bidder(s) will be responsible, at a minimum of the following task during the test & inspections: Test & visual inspection of panel functionality. Test panel battery charger. Battery discharge test. Test & visual inspection of horns, strobes, chimes, bells, speakers, etc. After the initial inspection in 2025, replace batteries every other year during the annual inspections. Test & visual inspection of smoke detectors: Perform either magnetic actuation or test-switch actuation of every peripheral smoke detector device at each site. There will be no exception to not testing each device. Active smoke testing of FA smoke detector devices is not required in the annual fire alarm test & inspection scope of work. A printout of smoke sensitivity testing is expected for those systems that are capable of generating a sensitivity test report. The awarded Bidder(s) is expected to have a means of printing test data reports for all systems which have electronic sensitivity testing function built into the fire alarm control unit. Test & inspection of heat detectors. Test & inspection of duct smoke detectors Test & visual inspection of electromechanical releasing devices (solenoids). Test & visual inspection of voice evacuation equipment. The test & inspections will be a year-round process with the majority of the work to be completed over winter break, spring break and at the end of the school year. The schedule will be developed by the awarded Bidder(s) and approved by the Plant Operations & Maintenance Area Supervisor or the Director. A listing of each school will be forwarded with this scope of work for all locations throughout the district. The district retains the right to add or delete any fire alarm systems at any time. At no time will any work be authorized without verbal authorization from a Plant Operations and Maintenance Supervisor or above or in writing via a purchase order. A Maintenance Supervisor will determine if the situation is an emergency, or a standard purchase order shall be issued. The only acceptable change orders after the issuance of a purchase order will be in writing and signed by the Director of Plant Operations & Maintenance. At no time will the awarded Bidder(s) leave a system down when working on it without notifying the Administrator or Principal/Assistant Principal at any facility or school. The awarded Bidder(s) will also inform the Maintenance Department of any and all unsafe conditions regarding the fire alarm system prior to departing for that day. The School Board's goal is to promote partnership relationships within the policies and procedures of public procurement. Pursuant toward that end, the successful Bidder(s) shall be awarded a contract for an initial three (3) year term with up to one (1) optional two (2) year renewal period. The award term recommendation will be that which is determined to be in the best interest of the School Board. Any renewal option shall be exercised only if all original contract terms, conditions, and prices remain the same. All renewals will be contingent upon mutual written agreement and, when applicable, approval of School Board. Projects estimated to cost less than $5,000.00: quotes, estimates and/or proposals shall be time and materials using the hourly rates as awarded per bid submittal. Projects estimated to cost over $5,000.00: quotes, estimates and/or proposals provided, and purchase order issued will be a "lump sum". Board and awarded Bidder agree that losses suffered by the School Board are not ascertainable at this time. The awarded Bidder acknowledges and agrees that, since time is of the essence, the School Board will suffer financial and other loses if the project is not completed within the contracted time. Should the awarded Bidder fail to achieve completion of the project within the contracted time, the School Board shall be entitled to assess, as liquidated damages, but not as a penalty, the sum of $100 for each calendar day thereafter until completion is achieved. The awarded Bidder hereby expressly waives and relinquishes any right it may have to seek to characterize the above-noted liquidated damages as a penalty. The parties agree that the above-stated amount represents a fair and reasonable estimate of the School Board's actual damages at the time of contracting if awarded Bidder fails to achieve completion of this project within the contracted time. The District reserves the right to award the contract to the respondent(s) that the District deems to offer the best overall proposal(s). The District is therefore not bound to accept a proposal on the basis of lowest price. In addition, the District, at its sole discretion, reserves the right to cancel this solicitation, to reject any and all proposals, to waive any and all informalities and/or irregularities, or to re-advertise with either the identical or revised specifications, if it is deemed to be in the best interest of the District to do so. The School Board also reserves the right to make multiple awards, based on experience and qualifications if it is deemed to be in the District's best interest. The District reserves the right to further negotiate any proposal, including price, with the highest rated respondent. If an agreement cannot be reached with the highest rated respondent, the District reserves the right to negotiate and recommend award to the next highest respondent or subsequent respondents until an agreement is reached.