This is a service / maintenance or supply contract in Juneau, Alaska. Contact the soliciting agency for additional information.

The bid will result in the immediate purchase and delivery of eleven (11) sludge pumps to be used by the City and Borough of Juneau (City or CBJ) Public Works Waste Water (PWWW) division per specifications. CONTRACT ADMINISTRATOR: The Contract Administrator for this contract will be Brian McGuire, Public Works Wastewater Superintendent or upon notification, an alternative assigned designee. Question Deadline 10/21/2024 Submit all questions in writing, noting issuing buyer, solicitation number and title. Requests must be received a minimum of seven (7) business days prior to the solicitation deadline. Any changes to CBJ issued documents will be in the form of an addendum to the solicitation and will be issued as promptly as possible to all plan holders. All such addenda will become part of the solicitation. CBJ Purchasing Division of Finance is the sole point of contact for all matters pertaining to this solicitation. Submit any questions to purchasing@juneau.gov or fax (907) 586-4561. You can also utilize the "Ask Questions" link available on at online CBJ's online platform. No oral interpretations will be made. PRICE & F.O.B. POINT: Bid price is to include all related costs, including shipping and delivery to the final destination or FOB Point. Shipping costs must be imbedded into the unit price. F.O.B. destination is : City and Borough of Juneau, Public Works Waste Water Division, 2009 Radcliff Road, Juneau, Alaska, 99801, ATTN: Collin Sielbach. SHIPPING & PACKAGING: Each pump will be properly crated and palletized to protect against damage during shipment. It is the Vendor's responsibility for filing any claims after shipment. Finished ferrous surfaces not painted will be properly protected to prevent rust and corrosion. The finished surfaces of all exposed flanges will be protected by strong wooden blind flanges. All parts will be properly lubricated and protected so that no damage or deterioration will occur during a prolonged delay from the time of shipment until pumps are operational. QUANTITIES: The City anticipates issuing a purchase order for the quantities listed. If additional quantities are needed CBJ may ask the Vendor to honor any pricing submitted for the duration of the current fiscal year. The City does not guarantee any minimum or maximum orders. Review of General Terms & Conditions: Attached to this Bid are documents required for this project (ATTACHMENTS A). Vendors should carefully review all these attachments. Awarded Vendor is expected to comply with these requirements. AWARD: Award will be made by Total Bid to the lowest responsive, responsible bidder meeting all requirements. CONFORMS/VARIES: Bidders will offer item(s) which meet the Technical Specifications. If a bidder requests a variance to the specified item(s), it is the responsibility of the bidder to describe their proposed item/variance in detail on the attached Variance/Equivalent Page. Bidders will indicate the item and state what effect their variance will have. The Variance/Equivalent Page must be submitted with your bid. Failure to describe variances may be grounds to reject the bid as non-responsive. Note the following words provide parameters for what the city will allow on a variance: Minimum, No less than, At least, Maximum, No more than, Not to exceed, Must, Is required, Not acceptable, No substitute. City approved equivalent: When a specific brand/model and the words "or Approved Equivalent" are specified, the intent is to indicate and guarantee a quality or performance level, but not to limit offers of other brands/models. Consideration will be given to an equivalent, provided that the brand/model proposed is of the same general design and of equal substance, quality, function, and finish as the specified brand/model(s). If a bidder offers an equivalent, submit the Variance/Equivalent page with your bid and provide justification of how the brand/model offered meets or exceeds the quality or performance level of the brand/model specified. The City may request additional literature or information from the bidder. Information must be provided upon request. Failure of the bidder to provide requested Information within the specified time, or failure to justify the quality level of the brand/model offered will be grounds to reject the bid as non-responsive. The City is the sole judge of the quality and suitability of any offered equivalent. ACCEPTANCE & RETURNS: The City reserves the right to determine suitability of items offered. All goods or materials are subject to approval by the City. Any items rejected because of non-conformity of the terms and conditions or specifications of this contract, whether held by the City or returned, will be at the Contractor's risk and expense. REFERENCES: If the City is considering an equivalent, the bidder may be asked to provide references from clients currently using the brand/model being offered. Failure to produce acceptable references upon request may deem the brand/model offered unacceptable and the bid non-responsive. References may be a factor in determining the bidder's ability to provide a quality product for the City. PERMITS: The Contractor must comply with all applicable Federal, State, City laws which have a bearing on this contract and must have all licenses and permits required by the State and/or City for performance of this contract. PARTS AVAILABILITY & WARRANTY: The manufacturer will provide written guarantee parts availability and tech support for a minimum of ten (10) years or the reasonable life of the units, whichever is greater. Manufacturer will furnish written guarantees that pumping equipment will operate with the specified efficiencies, heads, and flow rates. Vendor will furnish a prorated manufacturer's warranty, in writing, in which the mechanical seals, impeller, pump housing, wear rings, ball bearings, and rotor and stator are guaranteed for eighteen (18) months against defects in materials and workmanship and guaranteed on a prorated basis against defects in materials and workmanship for at least five (5) years or 10,000 operating hours. MANUALS: Provide One (1) shop repair manual and OEM Parts Manual hard copy and electronically at time of delivery. INSTRUCTION PLATES: Where significant procedures are required, instruction plates must be provided at locations readily visible and as near as possible to the affected area. MANUFACTURING: Materials and assembly used in the manufacture of items and equipment must be free of any damages and defects. Requested items and equipment will conform to generally accepted industry standards, manufactures published specifications, and required technical specifications.