This is a service / maintenance or supply contract in Abilene, Texas. Contact the soliciting agency for additional information.

Signage All vendor communications must be directed in writing to: Lisa Metcalf Director of Purchasing Abilene ISD lisa.metcalf@abileneisd.org The Abilene Independent School District is soliciting proposals for Signage as more fully set out in the Scope of Work and Specific Conditions, Specifications and Pricing sections of this proposal. Award of Contract: In accordance with applicable laws, rules, and regulations for public procurement, any award(s) will be made to the Responsible Vendor(s) whose Proposal(s) is/are determined to be the Best Value to AISD. Any contract awarded pursuant to this RFP will be a firm price. AISD reserves the right to terminate, without cause and for any reason, a Contract resulting from this RFP upon thirty (30) calendar days prior written notice, or five (5) days prior written notice for cause. AISD also has the right to terminate the Contract for convenience, without penalty, for non-appropriation or non-availability of funds by delivery to the Vendor of a "Notice of Termination" specifying the extent to which performance hereunder is terminated and the date upon which such termination becomes effective. Payments are due to Vendor within thirty (30) days after the later of: (1) the date AISD receives product(s) under the Contract; (2) the date the performance of the service under the Contract is completed; or (3) the date AISD receives an invoice for the delivered product(s) or service(s). Vendor agrees to pay any subcontractors the appropriate share of the payment received from AISD not later than the tenth (10th) day after the date Vendor receives the payment from AISD. The exceptions to payments made by AISD listed in Tex. Gov't Code Section 2251.002 shall apply to this Contract. AISD standard payment terms are net 30 days after receipt of invoice. Vendor may offer the District a cash discount for payment of an invoice(s) with stated discount terms. Vendor's invoices should be sent to Abilene Independent School District, Accounts Payable Department, PO Box 981, Abilene, Texas 79604. Alternative payment terms may be accepted, in AISD's sole discretion. Invoices will be date and time stamped upon receipt in the Accounts Payable Department, and the cash discount, when applicable, will be calculated from the "receipt date" stamped on the invoice. Vendor's invoices must contain the appropriate AISD purchase order number on the invoice. Each line item on the invoice should contain the corresponding line item number shown on the purchase order and a detailed description identifying the item(s) or service delivered, including quantity, item number, product code, item description, etc. Invoices submitted without the correct purchase order number shown may be returned to the Vendor for correction. Corrected invoices will be subject to the same payment provisions as original invoices. The pricing in the Proposal shall be firm for the period of November 1, 2024 through October 31, 2025. Penalties: If Vendor is unable to provide the goods and/or services at the prices quoted in Vendor's Proposal or if Vendor fails to fulfill or abide by the terms and conditions of the Contract, Vendor agrees that AISD may take the following action(s), in AISD's sole discretion: a) Insist that Vendor honor the price(s) quoted in Vendor's Proposal; b) Have Vendor pay the difference between Vendor's price and the price of the next acceptable proposal (as determined by AISD); c) Have Vendor pay the difference between Vendor's price and the actual purchase price of the good and/or service on the open market; and/or d) Recommend the Vendor no longer be given the opportunity to submit a proposal to AISD and/or termination of the Contract. AISD and Vendor are required to use due caution and preventive measures to protect against the effects of force majeure, and the burden of proving that a force majeure event has occurred shall rest on the party seeking relief under this provision. The party seeking relief due to force majeure is required to promptly notify the other party in writing, citing the details of the force majeure event and relief sought, and shall resume performance immediately after the obstacles to performance caused by a force majeure event have been removed, provided the Contract has not been terminated. Delay or failure of performance, by either party to this Contract, caused solely by a force majeure event, shall be excused for the period of delay caused solely by the force majeure event. AISD and Vendor shall not have any claim for damages against any other party resulting from delays caused solely by force majeure. Notwithstanding any other provision of this Contract, in the event the Vendor's performance of its obligations under this Contract is delayed or stopped by a force majeure event, AISD shall have the option to terminate this Contract. This section shall not be interpreted as to limit or otherwise modify any of AISD's contractual, legal, or equitable rights. Abilene Independent School District (hereafter referred to as AISD or the District) is located in Abilene, Texas. The District serves approximately 14,200 students with 25 campuses not including various departments.. It is the intent of the Abilene ISD (AISD or the District) to award one or more Contracts as a result of this Request for Proposals (RFP). Products and/or services considered for award shall equal or exceed a minimum quality level of industry standards as defined with the Scope of Work and Specifications and Pricing Form of this proposal, and shall comply with all applicable federal, state, and local technical, environmental, and performance standards and specifications. Question Deadline 10/17/2024 at 2:00 PM CT All questions received and the corresponding answers will be distributed to all bidders. No verbal responses will be provided. The deadline for questions about this proposal is stated in the Event Details and the district will not respond to questions after this time and date. Response to questions will be posted in the form of an addendum to this proposal. The vendors will be responsible for checking the online. The District reserves the right to require any modification to the Contract terms if the modification is in the best interest of the District and do not substantially change the scope of the award. Unless otherwise provided or required by AISD, a Contract which results from this RFP shall be for a period of one (1) year from the effective date of the Contract with an exclusive option by AISD to renew on an annual basis thereafter for four (4) additional one-year terms, or as otherwise stated in the Contract. Alternately, AISD may approve longer or shorter terms upon the mutual consent of the parties. At AISD's option, there may be an additional 120-day transitional period added to the end of the initial term or any renewal term. Contract prices, terms and conditions are to remain in force during the transitional period. Should the Contract with Vendor terminate during the initial or any renewal term for any reason, AISD reserves the right to have the same transitional period, prices, terms and conditions as if the Contract terminated at the expiration of that term. Doc notes: No fax or email submissions will be accepted. Manual submission shall consist of one (1) original hard copy delivered to the address below. For any questions, please contact the Purchasing Department at 325-690-3601. Abilene Independent School District Purchasing Department 3757 Amarillo Street Abilene, Texas 79602 The outside of the envelope (or other package or container) must bear the following information in clear and legible form: a) In the upper left-hand corner: print the full name and address of the bidding entity, and the name and telephone number, including area code, of the person to contact with questions about the proposal submission, and b) In the lower left-hand corner: "Proposal Enclosed," the proposal name, proposal number, and submission deadline indicated on the Notice of Invitation to Bid. AISD reserves the right to: Cancel this RFP in whole or in part, at the sole discretion of AISD. Accept, reject, or negotiate modifications in any terms of Proposal or any parts thereof. Reject and/or disqualify any or all Proposals received, award contracts for individual products or services as may appear advantageous, and negotiate separately in any manner necessary to serve AISD's best interests. Not award this proposal. Waive any formalities, technicalities, or other defects if deemed in the best interest of AISD; request clarification and/or correction for the purpose of eliminating minor errors, clerical errors, and/or non-substantive irregularities. Be the sole judge of quality, make all decisions regarding this RFP, including, without limitation, the right to decide whether a Proposal substantially complies with the requirements of this RFP. Change delivery locations during the RFP/Contract period. AISD may add and/or delete locations as necessary without change to the pricing of goods and/or services for the length of the RFP/Contract period.