This is a service / maintenance or supply contract in Grand Rapids, Michigan. Contact the soliciting agency for additional information.

SCOPE The current HVAC systems will need an engineering design plan for a complete redesign of the current HVAC system for optimal performance. The engineering and design study would include required upgrades to the critical and crucial 9-1-1 Emergency Dispatch Center. Upgrades would include, but not limited to mitigating safety threats, ensuring everyone's safety for operations, exploring redundancies and backups of systems, logistical planning and procedures, sound dampening for noise control, and overall comfort control. This system would need to be BACNET compatible and integrate with our existing BMS controls/graphics. Respondents' proposal will need to include how the coordination of work will be completed with minimal interruptions to Kent County Employees. The new system will need to be capable of being shut off entirely if there are hazardous materials released nearby and will need to include an enhanced air filtering to protect staff from illness. Dimensions, if furnished, are for general reference only and should be verified by Respondent. Kent County will award and contract for the goods and services in this Solicitation in an efficient and timely manner. In no event will notification of award be more than 45 days from the date of submission. The Kent County Standard Submission Terms posted on the Bid Opportunities page of the Kent County Purchasing Division website are incorporated by reference and shall be deemed to have the same force and effect as if fully set forth herein. The conference provides equal opportunity to seek clarifications and inspect the location (if applicable). Attendee shall have fully reviewed all Solicitation documents and correspondence prior to the conference. Attendee is responsible for taking meeting notes and shall be an employee or authorized reseller of the Respondent with requisite knowledge, skill, and abilities to participate. Inquiries Deadline Date & Time (local) 10/31/2024, 2 PM INQUIRIES Any and all communication regarding this Solicitation shall be on the Kent County Purchasing Division Inquiry Blog via the Bid Opportunities page or during pre-proposal meetings. Kent County reserves the right to determine the response format or not respond, at its sole discretion. REFERENCES Provide 3 references of current/past customers who can verify the quality of products and/or services of similar size and scope your company provides. References may not include any current/past Kent County employees. REQUEST FOR PROPOSAL SUBMISSION Complete submissions must be received in the Kent County Purchasing Division on or before the due date/time specified by the designated clock (local time). Late, faxed, or emailed submissions will NOT be considered. Submissions may be submitted electronically on the Bid Opportunities page of the Kent County Purchasing Division's website. Respondent must include a complete proposal as 1 non-password protected PDF document. The time required to upload a submission may vary. Respondent assumes all risks associated with electronic submission, including technological difficulties, and deems the County and its service provider harmless and without fault. Successful electronic submissions are confirmed via Respondent's email. Respondent shall view the link in the confirmation email to determine accuracy prior to due date/time. Submissions must be in the format outlined below: Executive Summary - One (1) page maximum Summarize the Respondent's strong points and how experience, particularly with similar responsibilities, will benefit the stakeholders. Business Organization - One (1) page maximum State the full names, addresses, phone numbers, emails, and websites of any parties and their prospective roles. Recommendation - Ten (10) pages maximum Provide a recommendation focusing on the technical specification. Emphasize clarity and detail. Sales and Marketing material will not be used to determine the award. Timeline & Expectations - Two (2) pages maximum Provide a timeline to implement the recommendation efficiently and effectively with emphasis on key deliverables and milestones. Disclose necessary County resources, staffing and/or other requirements to implement each phase of the recommendation. Pricing Methodology - Two (2) pages maximum Provide a detailed pricing methodology for an all-inclusive, implemented recommendation including payment terms, unit costs, billable costs, and all other expenses. Project Staffing - One (1) page maximum plus resumes Provide a chart with the staff committed to the recommendation. Show lines of authority and provide a brief role description with responsibilities as they relate to the recommendation. Include only relevant resumes. References - One (1) page maximum Provide 3 relevant references, preferably for projects of similar scope and complexity. Include the organization, contact person, current telephone number, email address, description, and dates of service and total cost. Do not include any current/past Kent County employees as a reference. Contract - Unlimited Provide any contract and/or applicable agreements Kent County may be asked to sign. Kent County reserves the right to present its own contract. Page number maximums are strongly recommended but not compulsorily disqualifying. Kent County is not liable for costs incurred prior to award. A submission constitutes an irrevocable offer for a period of 45 days from the due date/time. In the event the notification of award is not made within 45 days from the due date/time, the Respondent may withdraw or provide a written extension of their submission. Submissions may only be withdrawn by written request if the request is received before the due date/time. Withdrawals after opening shall be subject to Kent County Fiscal Policy - Centralized Purchasing 5(i)(2). NO BID Please provide feedback if you are electing not to participate in this Solicitation. Inquiries Amy LaBudde