Site work for a playground / park / athletic field in Hamlin, New York. Completed plans call for site work for a playground / park / athletic field.

For Area #1 Shoreline Restoration of Hamlin Beach State Park, 1 Hamlin Beach State Park, Hamlin NY 14464, Monroe County, New York There is a 20MB limit when submitting attachments via email. If email is not an option for the bidder an alternate address will be provided upon written request to a designated contact. The Contract D number should be clearly marked in the subject line of your email, along with the words "BID SUBMISSION". Each bid must be prepared and submitted in accordance with the Instructions to Bidders and must be accompanied by a scanned Bid Security in the form of a certified check, bank check, or bid bond in the amount of: $263,860.00 Note: The original hardcopy bid bonds for the two lowest bidders must be postmarked and sent via certified mail within 48 hours of receiving the bid summary from the Office. General Construction Contract D006268 $263,860.00 Two hundred sixty-three Shoreline restoration thousand eight hundred sixty and site improvements dollars and zero cents to Area #1 and the fishing jetty. Estimate Range: $4,485,625.00 to $6,068,786.00 MINORITY AND WOMEN-OWNED BUSINESS ENTERPRISE PARTICIPATION GOALS (MWBE) The following goals for MWBE participation on this project have been established at: Minority Owned Business Enterprise (MBE) 10% Women Owned Business Enterprise (WBE) 20% SERVICE-DISABLED VETERAN OWNED BUSINESS (SDVOB) GOALS The following goals for SDVOB participation on this project have been established at: Service-Disabled Veteran Owned Business 4% PUBLIC BUILDING LAW 8(6) Pursuant to Public Building Law 8(6), any contracts over $5,000 for the work of construction, reconstruction, alteration, repair, or improvement of any State building, a responsible and reliable NYS-certified Minority or Women-Owned Business Enterprise that submits a bid within ten percent of the lowest bid will be deemed the apparent low bidder provided that the bid is $1,628,283 or less (maximum amount has been adjusted for inflation effective January 1, 2024). If more than one responsible and reliable MWBE firm meets the requirements, the MWBE firm with lowest bid will be deemed the apparent low bidder. PROJECT COMPLETION The completion date for this project is 420 days after agreement has been approved by the NYS Comptroller's Office. Project Specific Liquidated Damages (Refer to Article 14.10 of the General Conditions). $2,500.00 Starting on the advertisement date, the Bidding and Contract Documents may be examined free of charge and obtained via email from Carissa Hartson at Carissa.Hartson@parks.ny.gov. In accordance with State Finance Law, Section 139-j, the following agency staff have been designated as contacts for this contract: Sara Gilbert, P.E. 585-895-3069 Sara.Gilbert@parks.ny.gov Mike Petti, P.E. 585-493-3608 Michael.Petti@parks.ny.gov Carissa Hartson Valorie Symonds 716-265-1655 585-493-3600 x607 Carissa.Hartson@parks.ny.gov Valorie.Symonds@parks.ny.gov Please note that contacting any other agency staff regarding this contract may be a violation of State Finance Law, Section 139-j, resulting in a determination of contractor non-responsibility. EXECUTIVE ORDER No. 16 The successful bidder will be required to furnish an Executive Order No. 16 certification form prior to contract award. BONDS The successful bidder will be required to furnish a Performance Bond and a Labor and Material Bond/Payment Bond in the statutory form of public bonds required by Sections 136 and 137 of the State Finance Law, each for 100% of the amount of the Contract. All Requests For Information (RFIs) are due by: 5:00 PM on November 5, 2024 RFIs received after this due date and time will not be processed. State's Rights to Proposals By submitting a bid, the Bidder agrees not to make any claim for, or have any right to, damages because of any misinterpretation or misunderstanding of the specifications, or because of any misinformation or lack of information. OPRHP reserves the right to exercise the following: o Change any of the scheduled dates herein; o Amend IFB requirement(s) after their release to correct errors or oversights, or to supply additional information as it becomes available; o Withdraw the IFB, at its sole discretion without any obligation or liability to any vendor; o Eliminate any mandatory, non-material requirement that cannot be complied with by all of the prospective Bidders; o Evaluate, accept and/or reject any and all bids, in whole or in part, and to waive technicalities, irregularities, and omissions if, in OPRHP's judgement, the best interests of OPRHP will be served. In the event compliant bids are not received, OPRHP reserves the right to consider late or non-conforming bids as offers; o Require the Bidder to demonstrate, to the satisfaction of OPRHP, any information presented as part of their proposal; o Require clarification at any time during the procurement process and/or require correction of arithmetic or other apparent errors for the purpose of assuring a full and complete understanding of a Bidder's proposal and/or to determine a Bidder's compliance with the requirements of this solicitation; o Disqualify any Bidder whose conduct and/or bid fails to conform to the requirements of the solicitation; o Use proposal information obtained through OPRHP investigation of a Bidder's qualifications, experience, ability or financial standing, and any material or information submitted by the Bidder in response to OPRHP's request for clarifying information in the course of evaluation and selection under this IFB; o Prior to the award, determine a tie breaking mechanism for award of the Contract to serve the best interests of OPRHP and the State of New York; o Negotiate with the successful Bidder within the scope of the IFB to serve the best interests of OPRHP and the State of New York; o Conduct Contract negotiations with the next ranked responsible Bidder, should OPRHP be unsuccessful in negotiating an Agreement with the selected Bidders; o Move to the next ranked responsible low Bidder should the low bidder fail to implement the requirements of the bid; o If OPRHP terminates the Contract for non-performance, OPRHP reserves the right, with the approval of the New York State Office of the Attorney General and the Office of the State Comptroller, to award a contract to the next highest ranked Bidder of the original bid submission within the first twelve months of the award; o Utilize any and all ideas submitted in the bids received; o Make an award under the IFB in whole or in part; and o Seek revisions of bids. Bids containing false or misleading statements, or which provide project contacts that do not support an attribute or condition claimed by a Bidder, may be disqualified from consideration. If, in the opinion of OPRHP, a statement is intended to mislead OPRHP in its evaluation of the bid, and the attribute, condition, or capability is a requirement of the IFB, the bid shall be disqualified from consideration. Response to Bidder Questions and Requests for Clarification OPRHP will provide a written response to all substantive questions and requests for clarification. Tie Bids In the event there is a tie final determination will be made by the OPRHP Deputy Commissioner for Capital. Modification or Withdrawal of Bids Bid modifications that are submitted in writing and signed by an authorized representative of the bidding firm will be considered for award if received by OPRHP prior to the scheduled proposal due date. Bids may be withdrawn or cancelled prior to the scheduled proposal due date. A bid may be rejected by OPRHP: if it shows any alteration of terms, conditions, or requirements; for any other irregularities; if it is incomplete, or if it offers an alternate bid not invited by the specifications. Freedom of Information Law Your bid to OPRHP, including accompanying documents, is subject to the Freedom of Information Law (FOIL) found in Article 6 of the N.Y. Public Officer Law. FOIL provides that certain records are exempt from disclosure, including those that contain (1) trade secrets, (2) information that, if disclosed, would cause substantial injury to the competitive position of your organization, or (3) critical infrastructure information. Records may be redacted to protect only the portions of documents that fall within a FOIL exemption. An entire document may not be withheld if only a portion of the document is exempt from disclosure. Blanket assertions that information is a trade secret, confidential, or proprietary are insufficient to justify withholding information under FOIL. If you identify information seeking an exemption from public disclosure due to the above-mentioned reasons such request will be reviewed, and a determination will be made as to whether the information is exempt from disclosure under FOIL. However, such submissions seeking non-disclosure will not be considered unless it is accompanied with an explanation justifying the privilege. The State's determination may be appealed pursuant to POL 89(5)(c). Pursuant to POL 87(2)(b), the State, without having to request it, will redact information that "if disclosed would constitute an unwarranted invasion of personal privacy." Timely Submission The Bidders are solely responsible for timely delivery of their bid to the location set forth by the stated bid due date/time and are solely responsible for delays in receipt, including but not limited to those due to third-party carriers. Bidder Proposal Clarification Prior to award, OPRHP reserves the right to seek clarifications, request proposal revisions, or to request any information deemed necessary for proper evaluation of proposals from all Bidders deemed to be eligible for Contract award. Failure of a bidder to cooperate with OPRHP's effort to clarify a proposal may result in the proposal being labeled as non-responsive and be given no further consideration. Additionally, OPRHP reserves the right to use information submitted by the Bidder in response to OPRHP's request for clarifying information in the course of evaluation and selection under this IFB. Bid Review and Contract Approval The Contract resulting from this IFB will not be effective until approved by the Office of the Attorney General and the Office of the State Comptroller. Debriefing Sessions A debriefing is available to any entity that submitted a proposal or bid in response to a solicitation ("Bidder"). A Bidder will be accorded fair and equal treatment with respect to its opportunity for debriefing. Debriefing must be requested in writing by any bidder within fifteen (15) calendar days of OPRHP notifying the unsuccessful bidders that another vendor was selected. A bidder's written request for a debriefing must be submitted to the designated contact listed on the cover of this IFB. The debriefing will be scheduled within ten (10) business days of receipt of written request by OPRHP or as soon after that time as practicable under the circumstances. Bid Protest Procedure OPRHP procedures for handling protests of bid awards are set forth in the Bid Protest Procedures which can be found at the end of this document. Indemnification The Contractor agrees to indemnify, defend, save, and hold harmless the State of New York, OPRHP, and their officers, employees, and agents of and from any claims, demands, actions, or causes of action of any kind arising out of the services of the Contractor provided for in this agreement. Solicitation This IFB is a solicitation to bid, not an offer of a contract. The Work of Project is defined by the Contract Documents and includes, but is not limited to, the following: 1. General Construction Contract (GC) D006268: a general description of the primary work elements for the General Construction Contract is listed below for reference. Contractor is responsible for reviewing all the drawings and specifications to obtain a complete understanding of the scope of work. a. Mobilization b. Site Protection includes temporary construction fence and access grate. c. Temporary project sign. Temporary pedestrian access sign d. Tree protection and pruning e. Site Preparation and Staging f. Protection of selected items to remain, trees to remain, indicated turf and pavements to remain. Protection shall include avoidance of soil compaction of turf areas to remain. g. Erosion and sediment control practices including temporary construction entrance. h. Selective demolition including removal of concrete curb, curb wall, concrete pavements, full depth asphalt pavement and subbase, concrete jersey barriers, playground surfacing, playground edging, playground equipment, pedestrian bridge foundation, drinking fountains and foundations, chain-link fence and footings. i. Remove and salvage of wood pedestrian bridge, picnic tables, trash receptacles, light polies with luminaires, signs and signposts, BBQ grills and posts. j. Temporary relocation of existing picnic tables k. Storm water management improvements including removal of indicated catch basins and piping and construction of new turf-lined swales, drain inlets and piping. l. Expanded water service including new service lines, new bottle fillers with high-lo drinking fountains. m. Reconstruction and stabilization of shoreline including pavement of extra heavy armor stone, revetment stone and cobbles. n. Tributary cleaning o. Strip, store and reuse of existing topsoil in designated areas. p. Survey services to confirm project layout and grading q. Earthwork including rough and fine landscaping grading. r. Aggregates and geotextiles for exterior improvements. s. Concrete footings. t. Asphalt miling and resurfacing. u. Full depth asphalt pathways. v. Concrete pavements and curb. w. Exposed aggregate concrete pavement.