Site work for a playground / park / athletic field in Hancock, Maryland. Completed plans call for site work for a playground / park / athletic field.

Introduction It is the intent of the Owner to solicit sealed proposals from qualified companies to establish a contract for the design, provision, and installation of playground equipment at Hancock Elementary School. The existing playground equipment and playground fencing will be removed as part of this project. This project is made possible via funding from the Board of Education of Washington County (Owner, WCBOE or WCPS). The bidder shall design a playground that meets the targeted age group specified in Design/Scope of Work The playground equipment at Hancock Elementary shall meet the requirements outlined in this RFP. Bidders are responsible for obtaining a permit and/or building permit if required, and all necessary trade permits, from the following agencies: Town of Hancock Washington County Although a building permit is not likely to be required, it is the responsibility of the bidder to confirm. Permitting agencies will waive all permit fees for these projects if applicable. The Owner will not be responsible for delays related to processing the permit application, reviewing drawings, resolving issues, and receiving all appropriate approvals to begin construction activities. Prior to the start of construction, the contractor shall submit drawings for approval by WCPS staff. Vendors are solely responsible for completing the vendor registration process online. Contact Beverly Bergan, Purchasing Associate, at 301-766-2840, or by email to: bergabev@wcps.k12.md.us if you have any questions or to check the status of your registration. Once registered in the WCPS Vendor Database, you will be able to view current solicitations and may automatically receive notification of certain bid solicitations. Washington County Public Schools will not be held responsible for a company's failure to become and remain a registered Vendor, to identify appropriate commodity/service categories, to keep the self-service vendor account up to date with current contact information, and to accomplish these things in a timely manner. Bidders with a repeated history of not bidding in a specific category may be removed from the Vendor Database for that category at the discretion of the Purchasing Supervisor. Tentative Award Date: December 2024 All inner and outer envelopes and packaging, used by Fed Ex, UPS, etc., are to be labeled with the following: i. Bidder Name ii. Bid Number and Name iii. Due Date and Time All changes to the bid solicitation will be made through appropriate addenda issued from the Owner. Addenda will be available online. Addenda will be issued no later than four (4) days prior to the date for receipt of Bids except an Addendum withdrawing the request for Bids or one which includes postponement of the date for receipt of Bids. Award or Rejection of Bids a. The basis of award shall be the bidder submitting a responsive bid that conforms to the specifications established in the solicitation with consideration given to the quantities and types of materials involved, adherence to schedule requirements, purpose for which required, competency and responsibility of bidder, and the ability of the bidder to perform satisfactory service, if applicable. b. The Owner reserves the right to cancel this RFP, to determine completeness and/or timeliness of bids, to reject any or all bids in whole or in part, to make partial awards, to waive any informality in any quotation, to increase or decrease quantities if quantities are listed in the bid, to reject any bid that shows any omissions, alterations of form, additions not called for, conditions, exclusions, or alternate proposals, to conduct discussions with any or all qualified or potentially qualified Bidders in any manner necessary to serve the best interests of the Owner, and to make any such award as is deemed to be in its best interest. c. Bidders may be required, before the awarding of a contract, to show to the complete satisfaction of the Owner, that they have the necessary facilities, ability, and financial resources to execute the contract in a satisfactory manner, and within the time specified. Bidders may be required to demonstrate they have the necessary experience, history, and references to assure the Owner of their qualifications. d. The Board of Education of Washington County reserves the right to award the bid within 90 days from the date of the bid opening unless a different time period is stated in the bid document. e. Unless stated otherwise in Section II, the contract may be awarded by line item, group, or in the aggregate, whichever is in the best interest of WCPS. f. In the event of a tie, where all other factors, such as past performance, are considered comparable, the award shall be made to the Washington County based bidder; the closest Maryland out-of-county based bidder; and the closest out-of-state based bidder, in that order of preference. g. WCPS does not have local, state or federal preference requirements except when mandated by a targeted funding source. h. If, after competitive bids have been opened, the Supervisor of Purchasing determines that only one responsible bidder has submitted a responsive bid, the procurement contract may be negotiated with that one bidder as sole source procurement or the procurement may be re-bid, whichever is deemed to be in the best interests of the Owner. i. A recommendation for the award of a contract will be presented to the Board of Education of Washington County for approval. Upon approval of the award of contract, the bidder(s) shall be notified of their award(s). The signed bid documents, contents of this RFP, and the resulting purchase order will constitute the contract. By submitting a bid, the bidder agrees to the Terms and Conditions listed in this RFP. j. The Owner reserves the right to reject the bid of a bidder who has, in the opinion of the Owner, failed to properly perform under previous contracts, or, who investigation shows, is not able to perform the contract. k. The Board of Education of Washington County retains the right to: i. Reject any and all bids, if it is deemed in the best interest of WCPS to do so. ii. Request revised or best and final pricing from all qualified bidders. iii. Reject bids for one or more of the following reasons: 1. Failure of the bidder(s) to provide the requested information. 2. Failure of the bidder(s) to respond to any question, request for information, clarification, presentation, or interview. 3. Failure of the bidder(s) to follow the prescribed instructions for proposal preparation, submission, and response format. 4. Collusion or the appearance of collusion, among or between firms. 5. Lack of responsibility on the part of the bidder, as determined by the Contract Manager. 6. Submission of a proposal, in whole or in part, that does not meet bid specifications as outlined herein. 7. Evidence submitted by, or investigation of, bidder fails to satisfy WCPS that the bidder is sufficiently experienced and qualified to carry out the obligations of the contract contemplated herein. 8. Other irregularities or inconsistencies within a proposal deemed significant deviations or issues by the Contract Manager. l. If, during the life of the contract, a product or service does not meet the solicitation terms and conditions, the Owner retains the right to cancel the awarded item(s) and award to a new bidder, as long as that bidder mutually agrees to the award. If WCPS offices are closed or operating on a modified schedule due to inclement weather on the day a PreBid is scheduled, the Pre-Bid is canceled and will not be rescheduled unless an addendum is issued. Often when schools are closed due to inclement weather, administrative offices remain open. When in doubt, call the Purchasing Department (301-766-2840). Question Deadline 11/11/2024 at 2:00 PM ET Questions and inquiries should be emailed to the Procurement Supervisor Procurement Officer Scott Bachtell, Supervisor of Purchasing 301-766-2842 bachtsco@wcps.k12.md.us and Contract Administrator Jonathan Kerns Project Manager 301-766-2817 kernsjon@wcps.k12.md.us Construction can begin after the last day of school and that date is expected to be no later than June 12, 2025. Construction shall be complete no later than August 14, 2025. The final design/component finalization process can begin as soon as the purchase order/contract is issued however installation shall not begin prior to confirmation with the Owner. Award and Evaluation Criteria It is the Owner's intent to award the contract to the firm which, based upon the criteria for evaluation, is the most responsive, responsible, and the most qualified to accomplish the scope of services (work) and whose services are deemed to be in the best interest of the Owner. I/We as the Bidder, agree to begin to perform the Work at the time stated in the "Notice of Award/Notice to Proceed" and to substantially complete the entire work in accordance with the provisions of the Contract Documents. If this work is not completed within the time period specified, I/we will be liable for Liquidated Damages of $200.00 per calendar day.