This is a service / maintenance or supply contract in Spartanburg, South Carolina. Contact the soliciting agency for additional information.

Facsimile and other electronic forms of Bids will not be accepted. All sealed Bids must be received, and then will be publicly opened. Sealed Bids are subject to the conditions and all provisions set forth herein and attached. All qualified Bidders are invited to submit bids to Spartanburg County for the following Spartanburg County Disaster Recovery Public Assistance Consultant Description of Project: Spartanburg County is seeking proposals from qualified vendors for Disaster Recovery Public Assistance. Scope of Work / Services to Be Provided: The Bidder who is awarded the contract shall perform and carry out; those services necessary to complete the Spartanburg County Disaster Recovery Public Assistance Consultant. At a minimum, this work shall include: Spartanburg County is in need of comprehensive disaster recovery and mitigation technical and administrative services in response to Presidentially Declared Disaster Helene, DR-4829-SC. Spartanburg seeks services and support for the administration of the FEMA Public Assistance Program and FEMA Hazard Mitigation Assistance. All vendors submitting proposals for this IFB are required to be registered with SAM.gov. Vendors should also provide a Lump Sum Proposal for services. The winning bidder will perform tasks aligned with the following general service areas. - Support and services for requesting and receiving financial assistance under the FEMA Public Assistance (PA) Program - All other tasks as may be requested to facilitate the Public Assistance Process as noted below (1ST 2 STEPS ARE ALREADY COMPLETE) Bids or withdrawal requests, received by the Purchasing Department after the time and date set for receipt of bids, are late and WILL NOT be accepted. Late bids are void and will be returned unopened to the Bidder, regardless of when they were mailed or delivered. It is the Bidder's responsibility to ensure timely receipt by the Purchasing Department of a bid. Mark Envelope: Outside of sealed Bid envelope must be marked: IFB # 2025029 "Spartanburg County Disaster Recovery Public Assistance Consultant" followed by your firm name and address. Questions: Every effort has been made to ensure that all information needed is included in this document. If the Bidder finds that they cannot complete its response without additional information, it may submit written questions or requests for clarification to the County Purchasing Department at the addresses listed on page 1 or submit questions by email to Gina Bennett, Procurement Manager, at gpbennett@spartanburgcounty.org. Written questions shall be submitted at least five (5) calendar days prior to bid's submission date. Questions submitted after this date will be rejected as not timely. Where the Bidder fails to seek clarification, the County's interpretation shall control. The Bidder agrees it will not make any claim for, or have right to withdraw its bid because of any misunderstanding or lack of information. Bids are not to have any exclusions. Exclusions will come from Spartanburg County in the form of an addendum. Any bids received with exclusions will not be accepted. Bid Bond: If applicable, Bidder shall submit with their bid a bid bond, when applicable, in the amount of five percent (5%) of the bid price. This bond may be in the form of Certified Check, Cashier's Check or Bank Money Order of any national or state bank and shall be made payable to Spartanburg County. Bids submitted without being accompanied by any of the foregoing, as required, shall be considered non-responsive and will be rejected. Any bid accompanied by a bid bond not properly executed in the opinion of the Procurement Manager, may be rejected. The bond will be forfeited to the County by the successful Bidder as liquidated damages in case a bid award is made to that Bidder and the contract and bond are not properly executed within 15 days, unless extended by the County. A check or money order will be returned to the unsuccessful bidders after award and will be returned to the successful Bidder after acceptance of the final contract and surety by the Bidder. Performance and Payment Bond: If applicable, the successful Bidder, within three (3) working days after acceptance of the Bidder's offer by the County, shall furnish a satisfactory performance and payment bond, when applicable, in the amount of the total bid price. The performance and payment bond must be received by the county prior to the issuance of the executed contract and Notice to Proceed. The three (3) working days may be extended upon written approval by the Procurement Manager. A copy of the written approval shall be transmitted to the successful bidder stating the terms of any extension. In the event that the Bidder fails to deliver to the Purchasing Department the performance and payment bond in said period of three (3) working days after acceptance of the Bidder's offer by the County, then the bid bond of the Bidder shall be retained by the County in its entirety and the award will be withdrawn from the Bidder. The Bond must be in a format approved by the County before it is made effective. The successful Bidder shall have a corporate surety authorized to act as surety in South Carolina. The Performance and Payment Bond will insure that the successful Bidder will promptly make payments to all persons supplying labor or materials to the Bidder; and shall guarantee to indemnify and save the County, its officers, divisions and employees harmless from all costs, damages and expenses growing out of or by reason of the successful Bidder's failure to comply and perform the work and complete the contract in accordance with the specifications in the matter of making, furnishing and/or delivering said work or supplies. Award: Evaluation: Spartanburg County shall evaluate each of the bids using the criteria set forth in Exhibit D attached hereto. The County reserves the right to request Bidders to appear for an additional presentation followed by a question and answer period, in order to further evaluate qualifications. The additional presentations, if any, will also be scored and combined with prior scoring to determine the successful Bidder. The term for this contract will be for the period of one (1) year with automatic renewals for up to an additional four (4) years, not to exceed a total of five (5) years. The vendor may notify the County in writing not less than sixty (60) days of the expiration date if they wish to terminate. The County shall have the right to reject any Subcontractor which it considers unable or unsuitable to satisfactorily perform its duties. Bidder shall not enter into any cost reimbursable agreements with any proposed Subcontractor without County's prior written authorization. Notwithstanding any consent by the County to a proposed subcontract, Bidder shall remain responsible for all subcontracted work and services. Bidder agrees it shall be as fully responsible to the County for the acts and omission of its Subcontractors, their agents, representatives, and persons either directly or indirectly employed by them as it is for the acts and omissions of persons directly employed by Bidder. Neither this provision, the agreement, the County's authorization of Bidder's agreement with Subcontractor, County's inspection of a subcontractor's facilities or work, or any other action taken by the County in relation to a Subcontractor shall create any contractual relationship between any Subcontractor and the County. Bidder shall include in each of its subcontracts a provision embodying the substance of this provision and provide a copy, upon request, to the County before commencement of any work by a Subcontractor. Bidder's refusal to comply with this provision shall be grounds for the County's termination of this agreement for default, without notice or opportunity to cure. The method of Contractor Selection has not been Determined at this time.