This is a service / maintenance or supply contract in Duluth, Minnesota. Contact the soliciting agency for additional information.

Question Deadline 11/12/2024 at 12:00 PM CT Deadline to submit Questions via email to purchasing@duluthmn.gov Questions & Answers. Any questions regarding this RFP must be submitted by e-mail to the Purchasing Office at purchasing@duluthmn.gov no later than the date indicated on the Calendar of Events. Answers to the questions will be posted as an Addendum to the RFP. Proposals. To be considered, hard copies of proposals must arrive at the City on or before the time and date specified in the RFP Calendar of Events. The City will not accept proposals via email or facsimile transmission. The City reserves the right to reject or to deduct evaluation points for late proposals. Bayfront Festival Park Management Award. The agreement award amount will be based upon City-provided baseline funding and a shared revenue model that is mutually beneficial to operator and City. Introduction and Project Summary. The City is seeking proposals from organizations with experience in event coordination, operations, and management to coordinate seasonal use of Bayfront Festival Park on behalf of the City of Duluth. Additional detail is provided in Part IV of this RFP Bayfront Festival Park (the "Park") is a City-owned public park event space with an estimated capacity of up to 10,000 attendees that is traditionally operated by a third-party. Events range from small private events to film productions, community festivals, art festivals, concerts, and much more. A third-party operator provides year-round customer service for Park use and works closely with the City of Duluth and Bentleyville to coordinate public benefit and access to the Park throughout the year. Onsite use and operations leads change throughout the year. Annually, the park functions as a public skating rink operated and maintained by the City, and includes Parks and Recreation programs and services from January through April. It then transitions to a Summer event space May-September, and then operations transition to Bentleyville to setup and operate the seasonal lights display from September through December. While onsite operations leads change throughout the year, the Park operator selected through this RFP process will be responsible for year-round customer service and coordination necessary to plan for the Summer season. At the City, Bayfront Festival Park is an Enterprise Fund. Historically, the third-party operator was paid a base rate to operate the Park for the Summer season, with the ability to charge for and collect additional revenues on an event-by-event basis. Rental fees for the park traditionally were passed back to the City and deposited into the Enterprise Fund, which is the sole source of capital improvement funds for the park. The City wishes to reevaluate this model to determine the most mutually-beneficial financial model to sustain the Park, support the operator's needs, and ensure public access and enjoyment continues long into the future. The maximum period of this operating agreement shall not exceed 5 years (2025-2029) with an expiration date of December 31, 2029. Rejection of Proposals. The City reserves the right, in its sole and complete discretion, to reject any and all proposals or cancel the request for proposals, at any time prior to the time a contract is fully executed, when it is in its best interests. The City is not liable for any costs the Bidder incurs in preparation and submission of its proposal, in participating in the RFP process or in anticipation of award of the contract. Term of Contract. The term of the contract will begin once the contract is fully executed and is anticipated to end by December 31, 2029. The selected Bidder shall not start the performance of any work nor shall the City be liable to pay the selected Bidder for any service or work performed or expenses incurred before the contract is executed.