This is a service / maintenance or supply contract in South Hill, Virginia. Contact the soliciting agency for additional information.

The Virginia Department of Transportation herein referred to as VDOT is soliciting bids from qualified firms to furnish, deliver, and stockpile various types of aggregate on an as-needed basis at Bracey, Burnt Store, Chase City, Clarksville, Kenbridge, Lawrenceville, Sturgeonville, Victoria within the South Hill Residency of VDOTs Richmond District. Work Location: Bracey, Burnt Store, Chase City, Clarksville, Kenbridge, Lawrenceville, Sturgeonville, Victoria within the South Hill Residency of VDOTs Richmond District. The contract will be for a period of one (1) year period (12 months) starting March 1, 2025. (nonrenewable). Any questions regarding this invitation for bid shall be addressed to Michelle Shaffer at Michelle.Shaffer@VDOT.virginia.gov. The issuing office shall determine whether any addendum should be issued as a result of any questions or other matters raised. Provide questions no later than 5:00 PM on November 18, 2024. The Commonwealth reserves the right to conduct any test/inspection it may deem advisable to assure goods and services conform to the specifications. 1. AUDIT: The Contractor shall retain all books, documents, papers, accounting records, subcontracting records, and other evidence supporting any of the services performed, and the costs incurred, at all times during the contract period, and for five (5) years after payment of the final invoice or final audit, whichever is later. Such evidence shall be maintained at the Contractor's office and made available to the Department at reasonable times. Such evidence will be subject to audit and inspection at any time by the Department. 2. AWARD: The Commonwealth will make the award(s) on a LINE ITEM basis to the lowest responsive and responsible bidder. The purchasing office reserves the right to conduct any test it may deem advisable and to make all evaluations. The Commonwealth also reserves the right to reject any or all bids, in whole or in part, to waive informalities and to delete items prior to making the award, whenever it is deemed in the sole opinion of the procuring public body to be in its best interest. 3. BID ACCEPTANCE PERIOD: Any bid in response to this solicitation shall be valid for sixty (60) days. At the end of the sixty (60) days the bid may be withdrawn at the written request of the bidder. If the bid is not withdrawn at that time it remains in effect until an award is made or the solicitation is canceled. 4. BID PRICES: Bid shall be in the form of a firm unit price for each item during the contract period. 5. CANCELLATION OF CONTRACT: The purchasing agency reserves the right to cancel and terminate any resulting contract, in part or in whole, without penalty, upon 60 days written notice to the contractor. In the event the initial contract period is for more than 12 months, the resulting contract may also be terminated by the contractor, without penalty, after the initial 12 months of the contract period upon 60 days written notice to the other party. Any contract cancellation notice shall not relieve the contractor of the obligation to deliver and/or perform on all outstanding orders issued prior to the effective date of cancellation. 6. CLAIMS: The Contractor shall be responsible for the resolution of any and all damage claims presented to VDOT as a result of operations provided herein. Within 30 days of VDOT's notification to the Contractor of a claim, Contractor shall respond in writing to the claimant and copy VDOT. Failure to properly respond to and resolve claims in a timely manner constitutes unsatisfactory performance and may result in cancellation of the contract and/or removal from the bidders list. 7. CONTACT INFORMATION: Provide company contact information on the Normal and Emergency Contacts form. See Attachment Form C. 8. DELAYS IN AWARD: Delays in award of a contract beyond the anticipated starting date may result in a change in the contract period indicated in the solicitation. If this situation occurs, VDOT reserves the right to award a contract covering the period equal to or less than the initial term indicated in the solicitation. A pre-bid teleconference will not be held for this solicitation.